Trustees’ Annual Report for the period
From 01st September 2023 To 31st August 2024
Charity name: South Farnham School Parents and Friends Association
Charity registration number: 1028238
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The charity’s objectives, as set out in the General Constitution is to advance the education of pupils in the school in particular by: - Developing effective relationships between the staff, parents and others associated with the school. - Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
In planning the activities for the year the trustees kept in mind the Charity Commission guidance on public benefit at the committee meetings. In order that the charity’s objectives are fulfilled, the trustees have undertaken various fund raising activities during the year. The committee has worked hard this year undertaking events throughout the year which have all contributed to the success of the South Farnham School Parents and Friends Association. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had due regard to the guidance issued by the charity commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity ran a number of very successful events during the year. The charity raised funds of £30,009 through fundraising and events during the year. The charity made a payment to benefit South Farnham School of £30,000. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity made income during the period of £44,631. This is a decrease on the prior year due to weather conditions at one of the main events offset by an increase in pricing. The charity had costs for the year of £14,622, this is a decrease on the prior year cost. The decrease was primarily due to the reduced income but also tighter management of event costs to try and reduce the impact of the general increase in the costs of running events and managing the charity. After the payment of £30,000 to South Farnham School the charity retained £9, which was transferred to its reserves. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are only held to fund events and for floats. A payment to the school is normally made annually. |
| Amount of reserves held | Para 1.22 | £38,461 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No uncertainty |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other | ||
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution adopted 12 October 1992 as amended on 3rd November 2010. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Committee selects 5 of its number to be Trustees. They include the Chair (Head Teacher), a maximum of one Friend and up to 4 Parents. Committee members and Trustees are elected at the AGM and shall hold office until the next AGM. Elections are undertaken by a quorum (minimum 50%) of committee members in the general meeting. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | South Farnham School Parents and Friends Association |
|---|---|
| Other name the charity uses | South Farnham PFA |
Registered charitynumber |
1028238 |
| Charity’s principal address | South Farnham School Menin Way Farnham GU9 8DY |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|
| 1 | Mrs E Franks (formerly Ms E Whitbourn) |
Trustee & Chair | ||
| 2 | Mrs A Chester | Trustee | ||
| 3 | Mrs J Chambers | Trustee & Secretary | ||
| 4 | Leslie Andrew Bishop | Trustee | ||
| 5 | Mrs V Nye | Trustee | 01/09/2023 - 24/01/2024 | |
| 6 | Ms Claire Benham | Trustee & Treasurer | 24/01/2024 - 31/08/2024 | |
| 7 |
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser |
Name | Address | |
|---|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) | |||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
Alex Chester Esther Franks Mrs Alexandra Chester Mrs Esther Franks Trustee Trustee and Chair 15 January 2025 |
Esther Franks |
|---|---|---|
| 15 January 2025 |
South Farnham School Parents & Friends 1028238 Association Receipts and payments accounts CC16a
Receipts and payments accounts For the period Period start date Period end date To ee from es 01/09/2023 31/08/2024
~~a~~ Section A Receipts and payments
Unrestricted Endowment Restricted funds Total funds Last year funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
| A1 Receipts | ||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Takings from Events | - | 44,631.00- | - | -- | - | -- | - | 44,631- | - | 46,505- | ||||
| - | -- | - | -- | - | -- | - | -- | - | -- | |||||
| - | -- | - | -- | - | -- | - | -- | - | -- | |||||
| - | -- | - | -- | - | -- | - | -- | - | -- | |||||
| - | -- | - | -- | - | -- | - | -- | - | -- | |||||
| - | -- | - | -- | - | -- | - | -- | - | -- | |||||
| - | -- | - | -- | - | -- | - | -- | - | -- | |||||
| - | -- | - | -- | - | -- | - | -- | - | -- |
44,631- - - - - - 44,63146,505- Sub total (Gross income for AR) A2 Asset and investment sales, (see table). - -- - -- - -- - - - - -- - -- - -- - - - - -- Sub total [-] -- - -- - -- - - - - -- ~~===~~ Total receipts [-] 44,631--44,63146,505A3 Payments Cost of generating trust expenses 529- - - - - - 529732- Fund raising trading costs for events 14,093- - - - - - 14,09316,264- Charitable activities - grants to school 30,000- - - - - - 30,00030,000- ———— -- - - - - - - - - - -
CCXX R1 accounts (SS)
1/10/2025
1
| - | -- | - | -- | - | -- | - | -- | - | -- | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| - | -- | - | -- | - | -- | - | -- | - | -- | |||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | |||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | |||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | |||||||||||
| **Sub total ** | - | 44,622- | - | -- | - | -- | - | 44,622- | - | 46,996- | ||||||||||
| A4 Asset and investment | ||||||||||||||||||||
| purchases, (see table) | ||||||||||||||||||||
| - | -- | - | -- | - | -- | - | -- | |||||||||||||
| - | -- | - | -- | - | -- | - | -- | |||||||||||||
| **Sub total ** | - | -- | - | -- | - | -- | - | -- | ||||||||||||
| **Total payments ** | - | 44,622- | - | -- | - | -- | - | 44,622- | - | 46,996- | ||||||||||
| **Net of receipts/(payments) ** | - | 9- | - | -- | - | -- | - | 9- | - | 491- | ||||||||||
| A5 Transfers between funds | - | -- | - | -- | - | -- | - | -- | - | -- | ||||||||||
| A6 Cash funds last year end | - | 38,452- | - | -- | - | -- | - | 38,452- | - | 38,943- | ||||||||||
| **Cash funds this year end ** | - | 38,461- | - | -- | - | -- | - | 38,461- | - | 38,452- | ||||||||||
Section B Statement of assets and liabilities at the end of the period
| Unrestricted | Unrestricted | Restricted funds | Restricted funds | Endowment | |||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Categories | Details | funds | funds | ||||||||||||||
| to nearest £ | to nearest £ | to nearest £ | |||||||||||||||
| B1 | Cash | funds | Bank Account | - | 38,381- | - | -- | - | -- | ||||||||
| Cash Float | |||||||||||||||||
| - | 80- | - | -- | - | -- | ||||||||||||
| - | -- | - | -- | - | -- | ||||||||||||
| Total cash funds | - | 38,461- | - | -- | - | -- | |||||||||||
| (agree balances with receipts and payments account (s)) |
OK | OK | OK | ||||||||||||||
| Unrestricted | Restricted funds | Endowment | |||||||||||||||
| funds | funds |
CCXX R2 accounts (SS)
1/10/2025
2
| B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use |
Details | to nearest £ | to nearest £ | to nearest £ |
|---|---|---|---|---|
| - -- |
- -- |
- -- |
||
| - -- |
- -- |
- -- |
||
| - -- |
- -- |
- -- |
||
| - -- |
- -- |
- -- |
||
| - -- |
- -- |
- -- |
||
| - -- |
- -- |
- -- |
||
| Current value (optional) |
||||
| - -- |
||||
| - -- |
||||
| - -- |
||||
| - -- |
||||
| - -- |
||||
| Current value (optional) |
||||
| - -- |
- -- |
|||
| - -- |
- -- |
|||
| - -- |
- -- |
|||
| - -- |
- -- |
|||
| - -- |
- -- |
|||
| - -- |
- -- |
|||
| - -- |
- -- |
|||
| - -- |
- -- |
|||
| - -- |
- -- |
|||
CCXX R3 accounts (SS)
1/10/2025
3
| B5 Liabilities Signed by one or two trustees on behalf of all the trustees |
Details Signature Esther Franks Alex Chester |
Fund to which liability relates |
|---|---|---|
| Signature | Print Name | |
| Esther Franks | Mrs E Franks | |
| Alex Chester | Mrs A Cheser |
CCXX R4 accounts (SS)
1/10/2025
4
Sarah Herbert 57 Tilford Road Farnham GU9 8DN
07971 185362
6[th] February 2025
Independent Examiner’s Report of South Farnham School PFA
I report on the accounts of the School Fund for the academic year 2023-24.
Responsibilities of the examiner
It is my responsibility to:
-
Examine the accounts
-
State whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination included a review of the accounting records kept by the South Farnham School PFA Fund and a comparison of the accounts presented with those records. It also included consideration of any disclosures in the accounts and explanations from the school concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Sarah Herbert FCCA