South Farnham School Parents and Friends Association ## **Trustees' Annual Report for the period** **Period Start Date:** 01/09/2021 **Period End Date:** 31/08/2022 ## **Section A Reference and administration details** **Charity Name:** South Farnham School Parents and Friends Association **Other names charity is known by:** None **Charity's principal address:** South Farnham School, Menin Way, Farnham, GU9 8DY ## **Names of the charity trustees who manage the charity:** **----- Start of picture text -----**
Trustee Name Office Dates acted if Name of person
not the whole (or body)
year entitled to
appoint trustee
(if any)
Ms E Whitboun Chair & Trustee
Mrs A Chester Trustee
Mrs J Chambers Trustee &
Secretary
Mrs V Nye Trustee 22/02/22 -
31/08/22
Mrs E Fuller Trustee
Mrs C O’Hare Trustee & Treasurer 01/09/21 -
21/02/22
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Trustees Annual Report 2021 - 2022 1 South Farnham School Parents and Friends Association ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** **----- Start of picture text -----**
Type of governing document Constitution adopted 3 November 2010
(eg. trust deed, constitution)
How the charity is constituted Trust
(eg. trust, association, company)
Trustee selection methods The Committee selects 5 of its number
(eg. appointed by, elected by) to be Trustees. They include the Chair
(Head Teacher), a maximum of one
Friend and up to 4 Parents. Committee
members and Trustees are elected at
the AGM and shall hold office until the
next AGM. Elections are undertaken by
a quorum (minimum 50%) of committee
members in the general meeting.
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## **Additional governance issues (Optional information)** **----- Start of picture text -----**
You may choose to The Chair of the Committee will be the Head Teacher.
include additional The Head Teacher can delegate this responsibility
information, where and/or instruct the Committee to elect a Chair from
relevant, about: amongst the elected Committee Members.
●policies and The membership will select five of its number to be
procedures Committee Members and Trustees of the charity and
adopted for the have control of the association, its property and funds.
induction and They will include: the Head Teacher, a maximum of
training of trustees; one Friend and up to four parents.
●the charity’s
organisational Committee Members and Trustees shall be elected at
structure and any the AGM and shall hold office until the next AGM. The
wider network with minimum number of members is two.
which the charity
works; All Committee Members, except those who are co-
●relationship with opted, must be Members of the Association.
any related parties;
●trustees’ Committee Members shall have the power to co-opt
consideration of Committee Members at any time, and co-opted
major risks and the Committee Members shall serve until the date of the
system and next AGM.
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Trustees Annual Report 2021 - 2022 2 South Farnham School Parents and Friends Association procedures to manage them. The number of co-opted Committee Members must not be more than 50% of the total number of Committee Members. ## **Section B Structure, governance and management (continued)** ## **Additional governance issues (Optional information) continued** Nominations for election to the Committee may be made by any Member of the Association and seconded by another. Such nominations must have the consent of the nominee. Nominations should be made in writing to the Secretary at any time until the election process has been completed. If no nominations or an insufficient number are received before the AGM, any Members present may nominate a person, with their consent, and that person may be appointed by a majority vote of those present. Members of the Association are: the parents, guardians or carers of any pupil currently attending the school, teaching and non-teaching staff currently employed by the school and any person over the age of 18 wishing to offer appropriate support or help to the school and who is accepted by the Committee as a Member. ## **Section C Objectives and activities** Summary of the objects of the charity The charity’s objectives, as set out in set out in its governing document the General Constitution is to advance the education of pupils in the school in particular by: - Developing effective relationships between the staff, parents and others associated with the school. - Engaging in activities or providing facilities or equipment which support Trustees Annual Report 2021 - 2022 3 South Farnham School Parents and Friends Association **----- Start of picture text -----**
the school and advance the education
of the pupils
Summary of the main activities In planning the activities for the year
undertaken for the public benefit in the trustees kept in mind the Charity
relation to these objects (include within Commission guidance on public benefit
this section the statutory declaration at the committee meetings.
that trustees have had regard to the
guidance issued by the Charity In order that the charity’s objectives are
Commission on public benefit) fulfilled, the trustees have undertaken
various fund raising activities during the
year.
The committee has worked hard this
year undertaking events throughout the
year which have all contributed to the
success of the South Farnham School
Parents and Friends Association.
You may choose to include further In practice the grants made by the
statements, where relevant, about: charity are to benefit South Farnham
School.
●policy on grantmaking;
●policy programme related
investment;
●contribution made by volunteers.
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## **Section D Achievements and performance** **----- Start of picture text -----**
Summary of the main achievements of There were 4 events run through the
the charity during the year year. These events were targeted to
appeal to the pupils, their families and
the local community.
The money raised will allow the charity
to distribute funds to the South
Farnham School in the next academic
year.
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## **Section E Financial review** Brief statement of the charity’s policy Any reserves kept within the charity’s Trustees Annual Report 2021 - 2022 4 South Farnham School Parents and Friends Association **----- Start of picture text -----**
on reserves funds are to cover the costs of running
future fundraising events
Details of any funds materially in deficit None
Further financial review details
(Optional information)
You may choose to include additional
information, where relevant about:
●the charity’s principal sources of
funds (including any fundraising);
●how expenditure has supported
the key objectives of the charity;
●investment policy and objectives
including any ethical investment
policy adopted.
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## **Section F Other optional information** ## **Section G Declaration** The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature: Alex Chester Full name: Alex Chester Position (eg Secretary, Chair, etc): Trustee Signature: Trustees Annual Report 2021 - 2022 5 South Farnham School Parents and Friends Association Jodie Chambers Full name: Jodie Chambers Position (eg Secretary, Chair, etc): Trustee & Secretary Date 25 April 2023 Trustees Annual Report 2021 - 2022 6 ## **South Farnham School Parents & F Association** **Receipts and pay For the period 09/01/2021 from** |||**For the period**
**from**|**09/01/2021**||| |---|---|---|---|---|---| |**Section A Receipts and**
||**payments**
**to the nearest £**
**Unrestricted**
**funds**|**to the nearest**
**Restricted**
**funds**|**£**
|| |**A1 Receipts**|||||| |Takings from Events||**29,121.00**||**-**|| |Bank Interest||**-**||**-**|| |||**-**||**-**|| |||**-**||**-**|| |||**-**||**-**|| |||**-**||**-**|| |||**-**||**-**|| |||**-**||**-**|| |
**_Sub total_**_(Gross income for AR)_
**(see table).**||**29,121.00**||**-**|| |||**-**|||**-**| ||
**_Sub total_**
**_Total receipts_**|**-**
**-**
**29,121.00**|

|

|**-**
**-**
**-**| ## **A3 Payments** **----- Start of picture text -----**
Cost of generating trust expenses 393.00 -
Fund raising trading costs for events 4,474.00 -
Charitable activities - grants to school - -
- -
- -
- -
- -
- -
- -
Sub total [ 4,867.00 ] -
A4 Asset and investment
- -
- -
Sub total [ - ] -
Total payments [ 4,867.00 ] -
Net of receipts/(payments) [ 24,254.00 ] -
A5 Transfers between funds - -
A6 Cash funds last year end 14,689.00 -
Cash funds this year end [ 38,943.00 ] -
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**Section B Statement of assets and liabilities a Categories Details** ## **B1 Cash funds** Bank Account Cash Float ## _**Total cash funds**_ (agree balances with receipts and payments account(s)) ## **Details** **B2 Other monetary assets** Accruals ## **Details** **B3 Investment assets** ## **Details** **B4 Assets retained for the charity’s own use** **Details** **B5 Liabilities** Signed by one or two trustees on ## Signature |**_Event Analysis_**|**Income**|**Income**|| |---|---|---|---| ||This year||Last year| |Website Giving|£ 136|£|74| |Quiz night|£ 1,242|£|-| |Cake Sales|£ 1,170|£|-| |Christmas fair|£ 10,257|£|11,206| |Summer fair|£ 13,030|£|5,820| |Donations|£ 450|£|4,729| |Leavers disco|£ 659|£|389| |Nearly New Uniform|£ 1,729|£|1,002| |Other events|£ 448|£|3,494| ||**£ 29,121**|**£**|**26,713**| - 0 **Friends 1028238** ## **yments accounts** **CC16a** **08/31/2022 To** **----- Start of picture text -----**
Endowment
Total funds Last year
funds
to the nearest £ to the nearest £ to the nearest £
- 29,121 26,714
- - -
- - -
- - -
- - -
- - -
- - -
- - -
- 29,121 26,714
- - -
- - -
- - -
- 29,121 26,714
- 393 235
- 4,474 3,084
- - 28,000
- - -
- - -
- - -
- - -
- - -
- - -
- 4,867 31,319
- -
- -
- - -
- 4,867 31,319
- 24,254 - 4,605
- - -
- 14,689 19,294
- 38,943 14,689
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**t the end of the period** **Unrestricted Restricted funds Endowment to nearest £ to nearest £ to nearest £** **----- Start of picture text -----**
38,863 £0 -
80 £0 -
£0 -
38,943 £0 -
OK OK OK
Unrestricted Restricted funds Endowment
funds funds
to nearest £ to nearest £ to nearest £
- £0 -
- £0 -
- £0 -
- £0 -
- £0 -
- £0 -
Fund to which Current value
Cost (optional)
asset belongs (optional)
£0 -
£0 -
£0 -
£0 -
£0 -
Fund to which Current value
Cost (optional)
asset belongs (optional)
£0 -
£0 -
£0 -
£0 -
£0 -
£0 -
£0 -
£0 -
£0 -
Fund to which Amount due When due
£0
£0
£0
£0
£0
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Date of Print Name approval **Mrs A Chester Feb 22, 23 Mrs J Chambers Feb 22, 23** |**Expenses**
This year
Last year
£ -
£ -
£ 579
£ -
£ 24
£ -
£ 1,232
£ 192
£ 2,344
£ 659
£ -
£ 277
£ -
£ -
£ -
£ 19
£ 2,233|**Proft**
This year
Last Year
£ 136 £ 74
£ 663 £ -
£ 1,146 £ -
£ 9,025 £ 11,014
£ 10,686 £ 5,161
£ 450 £ 4,729
£ 383 £ 389
£ 1,729 £ 1,002
£ 429 £ 1,261
**£ 24,647 £ 23,630**
£ 24,254 Per SFS Event Profts
£ 393 Dif
£ 393 Costs of generating abo
£ - Bank Interest
£ 393| |---|---| |**£ 4,474**
**£ 3,084**|| |£ 0|| ## Diference is non event costs |PTA Ins & Lottery L||128| |---|---|---| |Bank Interest/Char||169.35| |Other||95.65| ||£|393| Dve **----- Start of picture text -----**
000000South Farnham School - PFA Event Profits 2020/21
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Date 20/04/22Autumn Term SeNovemberNovemberNovemberNovemberDecemberDecemberDecember Total for Autumn TermSpring Term February Total for Spring TermSummer Term JJJJJJJJJuly Total for Summer TermOther Fund Raising ActivitiesTotal OthersOther Income / ExpensesTotal for OthersTOTALS RAISED BY PFA FOR EACH SCHOOL YEARBANK b/f @ 1/9/21ReceiptsExpensesTotal raised by PFA for each school yearDonationsOutstanding expenses 2020/2021Accrued IncomeUnlodged Expenses 2021/2022Unlodged Leaver's party income 2020/2021Unlodged HMRC Gift Aid 2020/2021Unlodged Summer Raffle 2020/2021Bags to school income 2019/2020FLOAT HELD AT SCHOOLBANK c/f @ 31/08/2022 ululululululululpyyyyyyyytember Event FamilChristmas Fair RaffleChristmas Fair StallsChristmas Fair Silent AuctionChristmas Fair ExSecret SantaChristmas CardsChristmas LunchChristmas Fair (not N/b) Booze RaffleSSummer Fair RaffleSummer Fair Stalls Summer Fair Silent AuctionSummer Fair ExSummer Fun donationsHMRC Gift Aid on Summer Fun donationsPoTea TowelsLeavers DiscoSummer Fair totalBaCofee MorninThe GivinEasCake Sales NearlBook SalesDonationsHMRC Gift Aid DonationsPTA Ins & LotterPlantsBank Interest and CharOther Carnival Donations ppringitsys to School / Director Fundraisergyy Ball total Quiz New Uniform g Machinegspyenses Licence & Platform feepensesgesy / Recycling 2021/22(4,867)11,06824,25424,25413,47129,12124,25438,86324,254 (1,877) 9,6883,241 10,6861,8181,5264,675(648)1,120(237)8,4912,7037,8292,0311,1461,729(( (42) 128169 200389757 ((96)66377220038324840019 5735 389850 000000 00000000)))
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document8607727432934558118.xlsx 06/21/2023 **----- Start of picture text -----**
000000South Farnham School - PFA Event Profits 2020/21
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0
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document8607727432934558118.xlsx
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06/21/2023
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Sarah Herbert 57 Tilford Road Farnham GU9 8DN ## 07971 185362 27[th] March 2023 ## **Independent Examiner’s Report of South Farnham School PFA** I report on the accounts of the School Fund for the academic year 2021-22. ## **Responsibilities of the examiner** It is my responsibility to: - Examine the accounts - State whether particular matters have come to my attention. ## **Basis of independent examiner’s report** My examination included a review of the accounting records kept by the South Farnham School PFA Fund and a comparison of the accounts presented with those records. It also included consideration of any disclosures in the accounts and explanations from the school concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Sarah Herbert 57 Tilford Road Farnham GU9 8DN 07971 185362 Sarah Herbert FCCA