THE ORCHARD ACCOUNTS YEAR ENDED 31 JULY 2024
THE ORCHARD
ACCOUNTS FOR THE YEAR ENDED 31 JULY 2024
CONTENTS
Page 1 Trustees' Report Page 4 Independent Examiner's Report Page 5 Receipts and Payments Account Page 7 Statement of Assets and Liabilities Page 8 Analysis of Restrictive Funds Page 9 Notes to the Accounts Page 10 Trustees' Approval
The Orchard
Report of the Trustees
For the Year Ended 31 July 2024
The trustees of the charity are pleased to present their report with the financial statements for the charity for the year ended 31 July 2024.
OBJECTIVES AND ACTIVITES Objectives and Activities
The Orchard is a community pre-school delivering the Early Years Foundation Stage education to children aged between 2 and 5 years. The Orchard makes itself accessible to children and families from all sections of the local community and has a policy of inclusion.
The Orchard is managed by a management committee, comprising of parents and the community interested in its well-being. Working alongside The Orchard’s great members of staff, our aims are to provide a “home-from-home” atmosphere - in which children feel comfortable and ready to learn, thus enabling us to deliver a high quality of education.
We have close links with Great and Little Milton Primary Schools which helps to make the transition from pre-school to primary school as smooth as possible. Being a member of the Early Years Alliance, gives us the confidence to know we have the right support and guidance when managing The Orchard’s general affairs.
Public benefit
The trustees confirm that they have had regard to public benefit guidance issued by the Charity Commission.
The trustees consider that they provide a public benefit by offering a service to local residents and their families in Oxfordshire and Buckinghamshire by providing care, education and play facilities for children between the ages of two and five which enables parents and carers to work.
It also promotes public interest in and recognition of the needs of young children in the local area.
Achievements and performance
Our Chair remained as Mrs. Jane Comyn throughout the 2023-2024 academic year. The maximum number of children on the roll for the year was 23. In July 2024, only 4 of children left for primary Schools (September 2024).
In September 2023 we had 4 members of staff being employed. Due to low numbers of children in the Autumn term 2023 staff hours needed to be reduced and unfortunately we had to drop to 3 staff members at the end of December 2023. In April 2024 the National Minimum Wage was increased to £11.44 per hour, all staff members received a 3.31% percentage increase pay rise.
Fundraising has helped bolster the income at The Orchard. This included a cake sale at the Village fireworks event 2023, the Little Milton Christmas Fayre 2023, a coffee morning in February
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The Orchard
Report of the Trustees (continued) For the Year Ended 31 July 2024
Achievements and performance (continued)
2024, Little Milton Spring Fayre and a Summer Sports / Family Day 2024. We were able to use these funds raised to purchase materials needed within the preschool and continue the professional development of our staff.
FINANCIAL REVIEW
The charity achieved a surplus for the year of £104 (2023 deficit £8,570).
At the end of the year, the charity had cash and bank reserves of £38,683 (2023 £38,579). Of this the amount of £211 represented restricted funds (2023 £211).
The Deprivation Fund (DEPR) was the only restrictive fund in deficit at the year end in the sum of £450 (2023 £450).
The trustees are confident of the ability of the charity to continue as a going concern in the foreseeable future.
RESERVES POLICY
The trustees do not have a formal policy on reserves but try to keep sufficient funds in reserves to be able to pay outstanding bills and staff wages when they become due. The position is closely monitored by the committee.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity was originally established as The Orchard (charity number: 1028227) and governed by a constitution adopted on 11 November 1993 and updated on 29 October 2014.
The charity is controlled by its governing document, a deed of trust. The charity is an unincorporated association.
Trustee selection methods
The procedures for the selection of trustees are set out in the governing document. All committee members are trustees and are elected at the Annual General Meeting.
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The Orchard
Report of the Trustees (continued)
For the Year Ended 31 July 2024
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity Number
1028227
Registered Office
Orchard Pre School Thame Road Little Milton Oxford OX44 7PZ
Trustees
Chair – Ms. Jane Comyn (appointed 9 November 2022, resigned 23 November 2024) James Painter – (Chair from 23 November 2024, appointed as Trustee 23 October 2024) Ms. Jess Ford – (appointed 16 October 2023) Ms. Zaneta Adamkowska-Saniak (appointed 23 October 2024)
Independent Examiner
Alan P. Sowden FCCA, CTA Chapman Robinson and Moore Limited 30 Bankside Court Stationfields Kidlington Oxford OX5 1JE
The trustees declare that they have approved the trustees report above.
Signed on behalf of the charity’s trustees of trustees on by:
……………………………………… James Painter
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THE ORCHARD RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 JULY 2024
| RECEIPTS: Fees From parents From Oxfordshire CC. Other income Net fundraising income Grants Uniform and book bag sales Donations Other income (mainly deposits) Interest received LESS PAYMENTS: Employee costs Salaries and expenses Training Premises costs Rent Insurance Electricity Telephone and broadband Property maintenance and repairs Water rates |
General Restricted Total £ £ £ 15,579 - 15,579 33,690 - 33,690 49,269 - 49,269 2,388 - 2,388 - - - 138 - 138 400 - 400 1,316 - 1,316 200 - 200 4,442 - 4,442 53,711 - 53,711 44,490 - 44,490 35 - 35 44,525 - 44,525 12 - 12 2,082 - 2,082 133 - 133 785 - 785 359 - 359 251 - 251 3,622 - 3,622 2024 |
2023 Total £ 10,439 50,122 60,561 1,884 25 50 300 451 77 2,787 63,348 54,891 985 55,876 44 1,953 132 560 2,445 - 5,134 |
|---|---|---|
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THE ORCHARD RECEIPTS AND PAYMENTS ACCOUNT (continued) FOR THE YEAR ENDED 31 JULY 2024
| Playing costs Food, equipment and play materials Administration Professional fees Advertising and marketing Registrations and subscriptions Office costs Computer software and equipment Deposits returned Uniforms and book bags Grants Net surplus (deficit) Cash and bank balances at 1 August 2023 Cash and bank balances at 31 July 2024 |
General £ 1,127 1,127 1,984 130 335 1,171 418 160 - 135 4,333 53,607 104 38,368 38,472 |
Restricted £ - - - - - - - - - - - - 2024 |
Total £ 1,127 1,127 1,984 130 335 1,171 418 160 - 135 4,333 53,607 104 38,579 38,683 |
2023 Total £ 4,862 4,862 2,272 115 806 1,803 720 280 50 - 6,046 71,918 (8,570) 47,149 38,579 |
|---|---|---|---|---|
| - 211 211 |
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THE ORCHARD STATEMENT OF ASSETS AND LIABILITIES AS AT 31 JULY 2024
| FIXED ASSETS Premises Equipment CURRENT ASSETS Stock Debtors Bank current account Bank deposit accounts Cash in hand CURRENT LIABILITIES PAYE & National Insurance Parents' deposits Accrued expenses Pension contributions |
General Restricted Total £ £ £ 40,047 - 40,047 13,046 - 13,046 53,093 - 53,093 85 - 85 900 - 900 18,782 211 18,993 19,674 - 19,674 16 - 16 39,457 211 39,668 542 - 542 1,250 - 1,250 1,358 - 1,358 174 - 174 3,324 - 3,324 2024 |
2023 £ 40,047 13,046 53,093 161 3,853 19,099 19,474 6 42,593 719 460 1,657 - 2,836 |
|---|---|---|
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THE ORCHARD RESTRICTIVE FUNDS - RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 31 JULY 2023
ASSETS AND LIABILITIES AS AT 31 JULY 2024 AND 2023
| EYPP DEPR SEN DAF £ £ £ £ Bank current account 43 -450 534 84 Note 1 2 3 4 Notes 1 Early Years Pupil Premium 2 Deprivation Fund 3 Special Educational Needs |
Total £ 211 |
|---|---|
- 4 Disability Access Fund
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THE ORCHARD
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2024
1 ACCOUNTING POLICIES
Accounting Convention
The financial statements of the entity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015)' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Receipts and payments account
A receipts and payments account has been prepared in accordance with Section 133 of the Charities Act 2011 as the total income of the charity was less than £250,000.
Statement of Assets and Liabilities
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a) A Statement of Assets and Liabilities has been prepared in accordance with Section 133 of the Charities Act 2011 as the total income of the charity was less than £250,000.
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b) The charity's premises are stated at cost.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
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a) Unrestricted funds are available to spend on activities that further any of the purposes of the charity at the discretion of the Trustees.
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b) Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
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THE ORCHARD
ACCOUNTS - 31 JULY 2024
TRUSTEES' APPROVAL
The financial statements were approved by the Board of Trustees on and were signed on its behalf by :
James Painter, Trustee
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