THE ORCHARD ACCOUNTS YEAR ENDED 31 JULY 2022
THE ORCHARD ACCOUWTS FOR THE YEAR ENDED 31 JULY 2022 CONTENTS Pa80 1 Trustees, Report Page 11 Recelpts and Payments Account Pago 12 Statement of Assets and Uabllitles Page 13 Notestothe Accounts Page 14 Trustse< Approval Page IS Independent ExamlneT'S Report
CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the perlod From 1 August 2021 Period start dat• to 31 July 2022 Perlod ond date Charfty name. Tho Orchard Charlty rogistratlon number: 1028227 Objectives and Activities SORP ref8¥en¢8 P8rn 1.17 Summary of the purposes of the charity as set out in its goveming document The Orchard is a communty prfrsthool delivering the Earty Year8 Foundation Stage education to chlldren aged be88n 2 and 5 yèars. The Orchard makes itself accessible to children and families from all sections of the local community and has a policy of indusion. The Orchard Is managed by a management commrttee. comprtsing of parents and the communtty interested In its we114)eing. Working alongside Tha Orchard's great members of Staff, our aims are to provide a 'homtrfrom-home- 8tmosphere - in whi children feel comfortable and ready to leam, thus enabling us to deliver a high quality of education. We have close links with Great and Little Milton Primary Schools which helps to make the transition from pre-SGhool to primary school as smooth as p059ible. Being a member of the Eady Years Alliance. gNes us the confidence to know have the right support and guidance when managing The Orchard's general affairs. The trustees consider that they provide a public benefft by offering a seNice to local residents and their familie5 In Oxfordshire and Buckinghamshire by providing Gare, education and play facilities for children between the ages of two and fNe whlch enables parents and carars to work. It also promotss public interest in and recognition of the needs of young children in the local area. The trustees confimi that they have had regard to public benefrt guidance issued by the Charity Commis$lon. Summary ofthe main activities in relation to those purposes for the publio benefic in particular. the aGtlviliets, projeGts or seNices idenlified in the Para 1.17 or statement confimiing whether the trustees have had regard to the guidance Issued b the Cha . P8rn1.18
Commission on public Addltlonal Infomiatlon (optional) You ma choose to inGlude further statements where relevant about: SORP referen¢e Pard 1.38 Policy on grant making Parn 1.38 Policy on social investment including program related investment Para 128 Contribution made by volunteers Other Achievomants and Performance SORP rtlefence The Orchard Pre-school had a busy and lively year this year, following the lockdown8 and closures of 2022021. The staff team increased and the number of children at the prtrschool increased while successfully providing a Stable, caring and happy environment for the children. Provislon The Orchard Currently offers a day that 1$ similar length to that of a primary school. from 9am to 2.45pm. There are morning and aftemoon $essions every day of the week apart from Thursday when there Is just a moming session. There is also a Big Club ?e¥¥ion on a Tuesday aftgmoon. aimed directly at children before their transition to primary school. This focuse$ on literacy and numeracy. as well as social skills that are required for a smooth $tsrt in reGeoion and has been well attended by the older chlldren. The online16aming journa18 that were introduc•d through Tapegtry were usad extensively by the staff, with many parents using thls facilty as well. The seTvice functioned as an on oin feedback tool for Summary ofthe main achievements of the charity, id8ntifying the difference the charity's work has made to the Gircumstan¢e$ of its neficiaries and sny wtder beneffts to society as a ole. Parn 1.20
parents and also maintained communication between staff and parents throughout the year. Environment This year the focus of the improvements and renovation5 was on the outside area. The committee and particularty the stsff eared the outside area, providing more space for the chlldren to play. The sand pit was replaced and renovated and a struGture was built at the back of the building lo provide shelter and cover for new and axisting outdoor sourCes. staff 2021-2022 was a busy year for the Orchard Vth an increase of children on roll to around thity children most days of Ihe week, requiring an additional member of staff to be employed. Melissa Simms joined the team in November 2021, adding a wealth of èxperience to an already high- perfomiing team. The staff team undertake CPD regularly ond all legally required training is up404ate. Inset training was undertaken induding a preparation ft)r Ofst8d inspection to ensure that staff feel thoroughly prepared in advance of any imminent inspection. All members of staff and the Chair attended the Ofsted preparation training. JessiGa Fonl had stsrted a8 Supervisor in June 2021 and led the team throughout the year with energy and Integrity. Clair W88t stepp8d up to the role of Deputy and together they led the fantastic team of staff. Helen Stuart-Lovegrove had retumed to work at the Orchard in May 2021 having previously worked here, and Melissa Simmg joined the tsam in November 2021. We have regu5arly relied on cover staff this year, with parents and committee members helping regularly, particulady when Cov affected the staff team. Alison VaSlance works as the offi manager. She is a huge a$$et to the team 8nd works closely with the staff and the committee. Alison provides a consistent service with her long-term knowledge of the back9round 2nd running of the Orchard. Fundralslng & Evènts Fundraising events have been well supported this year. A coffee moming was held each temi, we had some joint fundraisers in the village wilh Little MIOn primary school. and finally a wonderful 5POrts day, wilh over one hundred family membars and frionds attending. We were also lucky to be the beneficiaries of a large fundreiser held by Views Fami in Great Milton. Thi$ ear the chose to donate
some of the fvnds raised to the Orchard. The money raised was used for new resources plus the refurbished ouiside area and also to a now slarni and security system, ensuring the $8fety of all staff and children. This year there was a focus on da8p8ning the relationship between the Orchard and Ltttle Milton Prtmary school. The Ghildren from the Orchard were taken on a visit to the primary school to play in their Recèption classroom. In addition the youngest members of the school visited the Orchard to share some songs with the Orchard children. Committeè The Orchard Committee is made up entirely of parents. They work wntlnuously to support the staff and ensure they have everything they need to provide the best Childcare possible. Future vision Our mission at the Orchard is to provide safe and in¢lu8ive environment whi181 focusing on leaming through play. We endeavour to maintain our high 8tandard8 for children, staff and parent8. Thank you very much to both the staff and the committee who work incredibly hard to ensure the children are well looked after and cared for in such a safe, positive environment. tt is an uncertain time for averyone at the Orchard. bui it is clear that the children are able to thrlve in their time with us. The parents are very supportive and we are very grateful for all the 8UPPOrt and hard work that helps to make the Or¢hard SUGGes5ful. Addltlonal Information (optlonal) You ma Choose to indude further gtatements where relevant abouL' Achievements against objectNes set Parn 1.41 Perfomiance of fundraising activities against obje¢tives P•r• 1.41 Inv?olmonl perform•ne against obJ'ertiV8S
Financlal Review Review of the charity's financial position at the end of the riod Statement explaining th8 policy for holding reserves stating why they are held P?r8 1.21 The Charity incurred a deficit for the year of £2,168 (2021 £8,146 surplus) whilst its net asset5 reduced from £98.706 to £97.996. The trustees do not have a fonnal policy on reserves bLrt try to keep sufficient funds in resejves to be abla to pay outstanding bills and staff wages when they become due. The p09ition is closely monitored by the committee. At the end of the year, the charity had cash and bank reserves of £47,150 {2021 £49,318 . NIA Para 1.2Z Amount of resetves hekl Parn 1.22 Reasons for holding zero reseTve$ Details of fijnd materialty in deficit Explanatlon of any uncErtalnties about tha charity Gontinuing as a going conGem P8r• 1.22 Parn 1.24 There were no funds in deficit at the year end. The trustees are confident of the ability of Ihe charity to continue as a going ¢oncem in the foreseeable future. Pira 1.23 Additional Inforniotloft loptlonal> You ma choose to include further statements where relevant aboutr. The charity's principal sources of funds {including any fundraising) P81• 1.47 Investment policy and obje¢tives including any social investment policy adopted Par• 1.46 A desGription of the prin¢ip81 risks tscing the Gharity Parn 1.4 Other
Structure, Governance and Management Description of tharity's trusts.. Type of govemlng document (trust deed, royal Gharter How 18 the charity constttuted? {e.g Uii incorporated association, CIO) Trustee selaction methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 The Charity 18 controlled by Its goveming document. a deed of trust. The Gharity is an unincorporated association. Parn 1.2S P4r8 1.25 The procedures forthe selection of trustees are set oul in the goveming do¢umenl. A51 committee members are trustees and are eletytsd at the Annua] General Meeting. Addltional Informatlon loptional) You ma choose to include further statements where rekvant about Policies and procedures adopted for the induction and training of trustee8 Para 1.51 The charlty's organisallonal struGture and any wider network wlth which the charfty works l>aTa Its1 Relationship with any related parties ParB 1.51 Other Reference and Administratlve details Charit name other name the cha uses istered ¢hari number Charity's principal address Tho Orchard The Orchard Pr&School 1028227 Thame Road Little Milton Oxfordshire OX44 7PZ
Names of the charlty trustees who manage the charlty Nam• parso nlor body) •ntrtlo Dats• •ct•d If not foy Tlwl• yr Tnthe name Offlce Ilfony) appoln trut• Mrs Nicola Rogers Chairperson Reslgned on 1 September 2021 Resigned on 9 May 2022 Resyned on 31 July 2022 MS Katherine Leworthy Ms. Sarah Caniwell- Wilkinson Ms. Natasha Ellis Mrn Donna Webber Reslgned on 31 July 2022 Appointed on 1 September 2021. resigned on 31 July 2022 Appointed on 17 November 2021 Appointsd on 4 July 2022 Appointed on 22 September 2021 Appointed on 22 September 2021, resigned on 4 July 2022 Appoinled on 9 March 2022. resigned on 31 July 2022 Mrs. Emily Gresty Chairperson Ms. Elise Gardner Ms. Grace Blackwell M8. Jane Comyn Chairperson Ms. Emma Ufton 10 M3. Rosie Farquharson 11 12 13 14 15 16 17 18 19 20 rate trustees- names of the directors at the dats the re Dlr•ctor name ortwasa roved None
Name of trustees holding title to propety belonging to the charrty Tru¥tsg nam• Dale• acted If not for whol8 None
Funds held as custodian trustees on behalf of others Description of the assets No assets are held on behalf of others. held In thls cApacity Name and obJeGts of the chartty on whose behalf thè assets a held and how this falls within the custodian charity's objects. NIA Detail$ of arrangements for safe custody and segregation of such assets from the charity's own assets NIA Addltlonal Inf0mtion (optlonal) Namos and addresses of advisors {Optlonal Intomiatlonl Typo of Name Addro$$ adviser Namo of chlef oxecutlve or names of senior staff members (Optlonal Infomiatlon) Exemptions from disGlosure Reason for non4lsclosure of ke rsonnel details NIA Other o tional information NIA
Declarations The trustee8 declare that they have approvod th• trustees, report above. Slgned on behalf of tho charlty's trustees Slgnature(s) Full name(s) Posltlon (eg Secretsry. Chalr, •tc) Ms. Jane Comyn Chairperson 26 May 2023
niE ORCHAAO RECEIPISANO PAYMENTS Accour FOR THEYtAA E14DEO3IJULY2022 1022 2021 RECEIPT5: Fees Ffom parents From Oxfordshlrecc 145D8 37A67 55.976 11,498 ZB,633 OtheTlncome Netfundr8isln8lrtome Grants Unilotm and bookbagsale5 OonatlDns OthwlDcomÈ Imalntydeposltsl Interest rete uiii 1418 11486 36 317 22 io 59.1>1 56,775 LE55 PAYMENTS.. Employee costs Salarlesand expenses Tr•inTh)8 47,925 35.850 4&56J Premt5e5easts Rerrt Insurdnce eiettddty TelephLX)È and broadband PropÈrty malnterb8nce and repalrs New area ond crnr Wer¢ate5 Iz L670 Iso 4n no 52 775 127 615 L162 767 158 Playln6 costs aeanln¥ Food, èqulpmontarnl play mater*ls ew difflbln8fr¥me5 765 L165 767 1.930 Admln15tratlon Professional fee5 AdvertrslnKand marketlng Registraon5 and sub5rriPttons Officecosts Computersoftware and equlpmet)t Dewits return•d UniformKand kbIg$ Grants 165 50 1467 611 25 &074 61,299 48,629 Netsurplus Idefitst] 4168 banktrIn¢ ot IAu8yst2021 49318 in Cash andbank bal3ncesat3lJuty2022 47.150 49,318
THE ORCHARD srATEMENT OF ASSETS AND LIABILMES AS AT 31 JULY 2022 2022 2021 FIXED ASSErs Premises Equipment 40,047 13,046 53,093 a9,280 12,153 51.433 CURft£NT ASSETS Stock Debtor5 Bank current account Bank deposit accounts Cash In hand 175 524 27,746 19.397 95 143 29,902 19,391 25 49,556 47,849 CURRENT UABIUTIES PAYE & National Insurance Parent5, deposits Accrued expenses Pension contrlbvtlons 265 293 720 1,134 136 2,283 1,801 Page 12
THE ORCHARD NOTES TO THE FINANCIAL sfATEMENTS FOR THE YEAR ENDED 31 JULY 1022 I ACCOUNTING POUCIES Accountlng ConventSon The financial statements of the charity. which is a public benefit entity under FRS 102, have been prepared In accor(lance with the Ch8rltles SORP IFRS 1021 'Accountlng and Reporting by Charltles.. Statement of Recommended Practi appllcable to charlties pparIng their accounts In accordance with the Financlal Reportlng 5tsndard appllcable in the UK and Republic of Ireland IFRS 1021 leffectlve l January 20151, and the Charitles Art 2011. The financlal statements have been prepared under the historlcal c05t conventn. Receipts and payments a¢¢ount A receipts and payments account has been prepared In acCOr(lan wlth SectÈon 133 of the Charities Act 2011 a5 the total income of the charlty was less than £250,000. Statement of Assets and Liabllltles al A Ststement of Assets and Liabilitles has been prepared in accordance wlth Sectlon 133 of the Charitles A¢t 2011 as the total income of the charity wa5 less than £250,OCQ. bl The charlty's premlse5 are stated at cost. Taxatlon The charfty Is exempt from tax on its charitable actlvlties. Page 13
THE ORCHARD ACCOUNTS - 31 JULY 2022 TRUSTEES. APPROVAL The financlal statements were approved by the Board of Trustees on 26 May 2023 and were signed on Its behalf by . M5. J. Comyn. Trustee Page 14
{ChThty number 1112Sll7) Independut eJamiDer's to the trllsltfs of The Orehanl I report to th¢ charTty's truste on my VAamin&ion of the accounts of The Or¢hard (he Tnzst.) for th¢ year ended 31 July 2022. Reyponsibilitieg bagis of report A5 the charty's trustee5. you are resEKyJsible for tbe of the aeethmts xe0rda with the requiTemet)ts of the Charities Act 2011 (the Ad). I r¢port in respect of my examination of thc TtusV5 coUnts out und¢r section 145 of the Act ond in carying out my examination, I have followed all appli¢abl¢ Diredions given by the Chwity Commission under section 145(5Xb) of the A¢L depettdettt examinevs Slatemeat I have completed my examinatioTr I eonfimi tlhqt no material matters have eome to tny attenti in conne¢tion with tho examinatb)n giving me caus¢ to lieve that iti any Materi r The accountin8 records wer¢ n( kw iti respect of the Tn1 as T•wired by sectioti 130 of the the accounts do not fjrd with the xc4)UQling rec( or the accounts do not wmpty with thc applicable requirements con¢crning the forn] and eontent of accounts set out in the ChariÉies (Accounts and R¢ports) Regulions 2008 other than any rquirement that the a¢¢ounts give a tnje and fair view 1¢h ts not 8 matter ¢ortsidered &8 part of an independent examinaiioiL should drawn to ¢nabk a proper undetsatthng of the &cy)unts to reache A.P. Sowden FCCA Chapman, Robirtson and Mc¥)re Limiled 30 Bankside Court Stationfields Kidlington Oxford OX51 26 May 2023 Page 15