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2024-12-31-accounts

REPORT OF THE TRUSTEES AND

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024

FOR

WILTSHIRE SOUTH COUNTY GUIDE ASSOCIATION

OPERATING AS

WILTSHIRE SOUTH GUIDES

WILTSHIRE SOUTH COUNTY GUIDE ASSOCIATON OPERATING AS WILTSHIRE SOUTH GUIDES

INDEX TO THE FINANCIAL STATEMENTS For the year ended 31 December 2024

Page
General Information 3
Report of the Trustees 4
Report of the Independent Examiner 9
Statement of Financial Activities 10
Balance Sheet 11
Statement of Cash Flows 12
Notes to the Financial Statements 13-22

2

WILTSHIRE SOUTH COUNTY GUIDE ASSOCIATION OPERATING AS WILTSHIRE SOUTH GUIDES

GENERAL INFORMATION For the year ended 31 December 2024

TRUSTEES: Mrs Joanne Manship
Mrs Belinda Durston
Mrs Pam Ridley
Mrs Sue Page
Mrs Christine Glover
Mrs Janet Mallard
Mrs Kellie Kinsey
ADDRESS: 120 High Street
Chapmanslade
Westbury
BA13 4AW
CHARITY REGISTRATION NUMBER: 1028202
INDEPENDENT EXAMINER: Mrs Lucy Pinnock MA MSc FCCA
28 Bramall Lane
Stafford
Staffordshire
ST16 1JD
BANKERS National Westminster Bank plc
62 Fore Street
Trowbridge
Wiltshire
BA14 8EX

3

WILTSHIRE SOUTH COUNTY GUIDE ASSOCIATION OPERATING AS WILTSHIRE SOUTH GUIDES

REPORT OF THE TRUSTEES For the year ended 31 December 2024

The trustees present their report with the financial statements of the Regional Association for the year ended 31 December 2024.

STATEMENT OF PURPOSE

Nationally Girlguiding enables girls and young women to develop their potential and to make a difference to the world.

AIMS AND OBJECTIVES

Girlguiding is a leading charity for girls and young women in the UK. We build girls’ confidence and raise their aspirations. We give them the chance to discover their potential and encourage them to be positive members of society. Through fun, friendship, challenge and adventure we empower girls to find their voice, inspiring them to discover the best in themselves and to make a positive difference in their community . As a national organisation Girlguiding has nearly half a million members, including trained leaders.

Girlguiding Wiltshire South shares the same aims as Girlguiding nationally and is committed to providing opportunities for all members to develop into good role models for the future and to positively contribute to the community and the environment locally, in the UK and the wider world.

The Association provides a balanced programme of activities. All members from 5-25 are encouraged to develop mentally, physically and spiritually through the Girlguiding programme. In setting our objectives and activities the Trustees have given careful consideration to the Charity Commission guidance on public benefit.

ORGANISATION

The Wiltshire South County Guide Association is a separately constituted branch of The Guide Association, which is incorporated by Royal Charter. It is registered as a charity (charity registration number 1028202). It has an operating name of Wiltshire South Guides.

It is situated within the South West Region and is split into five Divisions. Each County Division has a Commissioner who is responsible for the organisation and development in her own area. Commissioners are supported by the Executive Committee which meets regularly. The Trustees are the voting members of the Executive Committee. The Executive Committee are Trustees of the Association. Policies on guiding initiatives and activities are implemented by delegation from County, through to Division, and finally Unit level. The County was led by three County Commissioners (Jan – Sept) with the support of the Executive Committee members and then one County Commissioner was appointed (Oct onwards)

The County has a total of 1,719 girls/465 adults members and recognised volunteers.

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WILTSHIRE SOUTH COUNTY GUIDE ASSOCIATION OPERATING AS WILTSHIRE SOUTH GUIDES

REPORT OF THE TRUSTEES For the year ended 31 December 2024

REVIEW OF 2024

Units are meeting regularly and enjoying a wide range of activities both at their meeting place and also wider in the community. Many units have taken the opportunity to go on residential, camping and day trips plus attend Region events such as cinema exclusive screening of age appropriate films.

Intops 2024 had a great interrailing adventure across Europe, visiting Switzerland, Venice and Salzburg. Members have also had the opportunities to travel to Gambia.

Berwick, our County Activity Centre, is busy with units visiting on day trips, sleepovers, residentials and camping, mostly from the County but we are delighted to welcome some units from Somerset, Bristol, Berkshire and Dorset too. The Centre has been fortunate to receive a legacy from a past member this year with the specific wish for it be used at Berwick. The committee of volunteers have been able to re tarmac the carpark, build an outside washing up shelterfor the units that camp. The site is continuing to be improved for all members of Girlguiding and the local community.

Wessex water have now completed their upgrade with the new flood tanks and extra soakaways for Wiltshire South Guides on site. Wessex Water have paid for all these improvement drainage works.

5

WILTSHIRE SOUTH COUNTY GUIDE ASSOCIATION OPERATING AS WILTSHIRE SOUTH GUIDES

REPORT OF THE TRUSTEES For the year ended 31 December 2025

PLANS FOR 2025 AND BEYOND

The County Commissioner is settling into the 5 year role and taking opportunities to meet leaders and girls in their unit. The Awards committee are very active promoting requests for awards and plan to hold celebration events for Awards, they are looking at adding new awards for young members. The Exec Committee are going to continue with events to draw our leaders together for social and mental welfare. The County is looking at organising events for all members to have fun, friendships, challenge & adventure.

6

WILTSHIRE SOUTH COUNTY GUIDE ASSOCIATION OPERATING AS WILTSHIRE SOUTH GUIDES

REPORT OF THE TRUSTEES For the year ended 31 December 2024

APPOINTMENTS AND TRAINING OF TRUSTEES

All Trustees are appointed by the County Commissioner in consultation with Region and the County Executive Committee. During 2023 where possible face to face trainings have taken place but the advent of online learning has enabled many trainings to happen without the need for travel. The new leadership programme is mainly webinar based now.

RISK MANAGEMENT

The Trustees have assessed the major risks to which the charity is exposed, in particular those relating to operations and finances and are satisfied that systems are in place to mitigate our exposure to major risks. The County are investing in a full independent Surveyors report for Berwick Girguiding Centre to look at the long term strategic plan for the Centre and how best the building can be used.

GRANT MAKING POLICIES

Grants are not awarded to non-guiding organisations. From time to time the Association will make a grant to its members. All members are welcome to submit an application. The decision is delegated to the Finance Committee and is based on the circumstances of the application and its merit.

RESERVES

The policy of Girlguiding Wiltshire South is to hold liquid reserves to cover one year’s operating expenses.

The free reserves of the Association at 31 December 2024 amounted to £XXXXXXXX (2023: £176,905).

7

WILTSHIRE SOUTH COUNTY GUIDE ASSOCIATION OPERATING AS WILTSHIRE SOUTH GUIDES

REPORT OF THE TRUSTEES For the year ended 31 December 2024

STATEMENT OF TRUSTEES’ RESPONSIBILITIES

Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Association and of its financial activities for that period. In preparing those financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Association and to enable it to ensure that the financial statements comply with the constitution. They are also responsible for safeguarding the assets of the Association and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report was approved by the Trustees and signed on its behalf by:

Date:

8

WILTSHIRE SOUTH COUNTY GUIDE ASSOCIATION OPERATING AS WILTSHIRE SOUTH GUIDES

REPORT OF THE INDEPENDENT EXAMINER TO THE TRUSTEES OF WILTSHIRE SOUTH COUNTY GUIDE ASSOCIATION

I report on the accounts of the charity for the year ended 31[st] December 2024, which are set out on pages 10 to 22.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

  1. Which gives me reasonable cause to believe that, in any material respect, the requirements: o To keep accounting records in accordance with section 130 of the 2011 Act, and o To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act

Have not been met; or

  1. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed:

Date:

Mrs Lucy Pinnock, MA MSc FCCA 28 Bramall Lane Stafford Staffordshire ST16 1JD

9

WILTSHIRE SOUTH COUNTY GUIDE ASSOCIATION OPERATING AS WILTSHIRE SOUTH GUIDES

STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 December 2024

Notes
INCOME AND
ENDOWMENTS FROM:
Donations and legacies
2
Charitable activities:
Subscriptions
Activities
3
Trading
Interest receivable
Grant aid income
Other income
Total income and
endowments
EXPENDITURE
Expenditure on charitable
activities:
Direct costs
4
Support costs
4
Expenditure on raising
funds:
Trading expenses
Fundraising
5
Total resources expended
10
NET
INCOME/(EXPENDITURE)
TRANSFERS BETWEEN
FUNDS
NET MOVEMENT IN FUNDS
Total funds brought forward
at 1 January 2024
FUND BALANCES CARRIED
FORWARD AT 31 DECEMBER
2024		 Unrestricted
Funds
£
Restricted
Funds
£
Designated
Funds
£
Total
2024
£
Total
2023
£
200
-
5,691
5,891
203,515
12,891
-
2,173
15,064
16,320
60,244
-
15,588
75,832
60,737
828
-
2,501
3,329
3,235
-
-
-
-
-
-
5,000
5,000
-
3,469
-
-
3,469
10,168
77,632
-
30,953
108,585
293,975
56,049
-
147,445
203,494
101,193
9,118
848
-
9,966
8,151
-
-
-
-
-
-
-
-
-
-
65,167
848
147,445
213,460
109,344
12,465
(848)
(116,492)
(104,875)
184,631
-
-
-
12,465
(848)
(116,492)
(104,875)
184,631
176,905
35,598
937,830
1,150,333
986,413
189,370
34,750
821,338
1,045,458
1,150,333

CONTINUING OPERATIONS

None of the Association’s activities were acquired or discontinued during the current and previous years. All gains and losses recognised in the year are included in the statement of financial activities.

10

WILTSHIRE SOUTH COUNTY GUIDE ASSOCIATION OPERATING AS WILTSHIRE SOUTH GUIDES

BALANCE SHEET 31 December 2024

Notes
FIXED ASSETS:
Tangible assets
7
CURRENT ASSETS:
Stock
8
Debtors
9
Bank and cash balances
CREDITORS:
Amounts falling due within
one year
10
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT
LIABILITIES
Designated funds
12
Restricted funds
13
Unrestricted funds		 2024
£
6,615
-
200,200		 £
840,588		 2023
£
6,863
8,730
339,174		 £
842,472
840,588 842,472
206,815
(1,945)		 354,767
(46,906)
204,870 307,861
1,045,458 1,150,333
821,338
34,750
189,370		 937,830
35,598
176,905
1,045,458 1,150,333

ON BEHALF OF THE TRUSTEES:

Signed:

Date:

11

WILTSHIRE SOUTH COUNTY GUIDE ASSOCIATION OPERATING AS WILTSHIRE SOUTH GUIDES

STATEMENT OF CASH FLOWS AS AT 31 DECEMBER 2024

Notes
Cash provided by operating activities
1
Cash flows from investing activities:
Purchase of tangible fixed assets
Prior year adjustment
Cash provided by/(used in) investing activities
Increase/decrease in cash and cash equivalents in the year
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year
2
Note 1
Reconciliation of net income/(expenditure) to net cash flows from
operating activities
Net income/(expenditure) for the year as per the Statement of
Financial Activities
Adjusted for:
Depreciation
Decrease/(increase) in stock
Decrease/(increase) in debtors
(Decrease)/increase in creditors
Net cash (used in)/provided by operating activities
Note 2
Analysis of cash and cash equivalents
Cash at bank and in hand		 Notes
Cash provided by operating activities
1
Cash flows from investing activities:
Purchase of tangible fixed assets
Prior year adjustment
Cash provided by/(used in) investing activities
Increase/decrease in cash and cash equivalents in the year
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year
2
Note 1
Reconciliation of net income/(expenditure) to net cash flows from
operating activities
Net income/(expenditure) for the year as per the Statement of
Financial Activities
Adjusted for:
Depreciation
Decrease/(increase) in stock
Decrease/(increase) in debtors
(Decrease)/increase in creditors
Net cash (used in)/provided by operating activities
Note 2
Analysis of cash and cash equivalents
Cash at bank and in hand		 At
31/12/24
£
At
31/12/23
£
(138,974)
198,638
-
-
-
-
-
-
(138,974)
198,638
339,174
140,536
200,200
339,174
At
31/12/24
£
At
31/12/23
£
(104,875)
184,631
1,884
1,884
(248)
(4,917)
8,730
(4,545)
(44,961)
21,585
(138,974)
198,638
200,200
339,174

Page

WILTSHIRE SOUTH COUNTY GUIDE ASSOCIATION OPERATING AS

WILTSHIRE SOUTH GUIDES

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2024

1. ACCOUNTING POLICIES

Legal status

Wiltshire South County Guide Association is a separately constituted branch of The Guide Association which is incorporated by Royal Charter. This Association is responsible for the administration of the Association’s affairs within the county and for the development of the principles, aims, policy, organisation and rules of the Association in accordance with the Royal Charter and Bye-laws and the Guiding Manual.

The region is registered as a charity in its own right under number 1028202.

Basis of preparation

The financial statements have been prepared in accordance with the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), effective from 1[st] January 2015 – Charities SORP (FRS 102).

In preparing the accounts, the trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP (FRS 102) a restatement of comparative items was required. No such adjustments were required.

The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

Income recognition

Income is recognised on an accrual basis. Income received for specific purposes is treated as restricted.

Grants receivable

Grants receivable are credited to the Statement of Financial Activities (SOFA) in the year for which they are received.

Resources expended

All expenditure is included on an accruals basis and is recognised when there is a legal or constructive obligation to pay for expenditure. All costs have been directly attributed to one of the functional categories of resources expended in the SOFA. The irrecoverable element of VAT is included with the item of expense to which it relates.

Grants payable are charged in the year in which the offer is conveyed to the recipient.

13

WILTSHIRE SOUTH COUNTY GUIDE ASSOCIATION OPERATING AS

WILTSHIRE SOUTH GUIDES

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2023

1. ACCOUNTING POLICIES continued

Tangible fixed assets

Expenditure on fixed assets is capitalised except for expenditure incurred on the replacement of assets of low value with a short life. Repair, renovation and replacement expenditure is written off as expenditure in the statement of financial activities. The cost of fixed assets is their purchase cost, together with any incidental costs of acquisition. Depreciation is calculated to write off the cost of tangible fixed assets, less their estimated residual values, over the expected useful lives of the assets concerned. Fixed assets are capitalised if they can be used for more than one year, and cost at least £500. The principal annual rates used for this purpose are:

Freehold property - see below Furniture and equipment - 25% straight line

Freehold land is not depreciated. Buildings are depreciated at a rate of 2% per annum on a straight line basis.

All fixed assets acquired whether purchased or donated are capitalised. Assets donated in the past have not necessarily been capitalised.

Stock

Stock is valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Operating leases

Rentals paid under operating leases are charged on a time basis over the lease term.

Donations and fund accounting

Donations received for the general purpose of the Charity are included as unrestricted funds. Donations for activities restricted by the wishes of the donor are taken to ‘restricted funds’ where these wishes are legally binding on the Trustees. The Trustees may set aside funds as being designated for particular purposes. These funds are shown as designated funds within the reserves.

14

WILTSHIRE SOUTH COUNTY GUIDE ASSOCIATION OPERATING AS WILTSHIRE SOUTH GUIDES

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2024

2. DONATIONS AND LEGACIES

Donations
Legacies
Gift Aid		 Unrestricted
Funds
£
Restricted
Funds
£
Designated
Funds
£
Total
2024
£
Total
2023
£
200
-
1,102
1,302
1,578
-
-
4,589
4,589
201,697
-
-
-
240
200
-
5,691
5,891
203,515

3. ACTIVITIES INCOME

International income
Events income
Berwick income
Training income		 Unrestricted
Funds
£
Restricted
Funds
£
Designated
Funds
£
Total
2024
£
Total
2023
£
-
-
-
-
-
60,160
-
-
60,160
51,717
-
-
15,588
15,588
9,000
84
-
-
84
20
60,244
-
15,588
75,832
60,737

15

WILTSHIRE SOUTH COUNTY GUIDE ASSOCIATION OPERATING AS WILTSHIRE SOUTH GUIDES

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2024

4. CHARITABLE EXPENDITURE

Direct Costs
Census/subscriptions
Events
Training
Berwick
Grants
Travel and administration
Support Costs
Trustees expenses
Independent examiner’s fees
Other expenses
Depreciation		 Unrestricted
Funds
£
Restricted
Funds
£
Designated
Funds
£
Total
2024
£
Total
2023
£
3,607
-
-
3,607
4,459
50,898
-
-
50,898
48,599
785
-
-
785
2,102
-
-
147,445
147,445
45,933
350
-
-
350
100
161
-
-
161
-
55,801
-
147,445
203,246
101,193
1,469
-
-
1,469
827
250
-
-
250
250
6,363
-
-
6,363
5,190
1,036
848
-
1,884
1,884
9,118
848
-
9,966
8,151
64,919
848
147,445
213,212
109,344

5. FUNDRAISING EXPENSES

Unrestricted Restricted Designated Total Total
Funds Funds Funds 2024 2023
£ £ £ £ £
Merchandise - - - - -
- - - - -

Page

WILTSHIRE SOUTH COUNTY GUIDE ASSOCIATION OPERATING AS WILTSHIRE SOUTH GUIDES

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2024

6. EXPENDITURE

Expenditure includes:

xpenditure includes:
Depreciation – owned assets
Independent examiner’s fees
Trustees’ travelling and subsistence expenses		 2024
£
2024
£
1,884
1,884
250
250
2,134
2,134
2024
£
2024
£
1,469
827

None of the trustees nor persons connected with them received any remuneration or other material benefits from the association or any connected organisation.

No employee earned £60,000 per annum or more.

17

WILTSHIRE SOUTH COUNTY GUIDE ASSOCIATION OPERATING AS WILTSHIRE SOUTH GUIDES

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2024

7. TANGIBLE FIXED ASSETS

COST:
At 1 January 2024
Additions
Disposals
At 31 December 2024
DEPRECIATION:
At 1 January 2024
Charge for year
Eliminated on disposals
At 31 December 2024
NET BOOK VALUE:
At 31 December 2024
At 31 December 2023
8.
STOCKS
Stock for resale		 Freehold
Property
£
857,544
-
-		 Furniture
and
Equipment
£
Totals
£
42,445
899,989
-
-
-
857,544 42,445
899,989
15,072
1,884
-		 42,445
57,517
-
1,884
-
-
16,956 42,445
59,401
840,588 -
840,588
842,472 -
842,472
2024
£
2023
£
6,615
6,863
6,615
6,863

18

WILTSHIRE SOUTH COUNTY GUIDE ASSOCIATION OPERATING AS WILTSHIRE SOUTH GUIDES

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2024

9. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Trade Debtors
Debtors
10.
CREDITORS: AMOUNTS FALLING
DUE WITHIN ONE YEAR
Trade creditors
Accrued expenses
Other creditors		 2024
£
2023
£
-
1,190
-
7,540
-
8,730
2024
£
2023
£
1,445
1,211
500
250
-
45,445
1,945
46,906

19

WILTSHIRE SOUTH COUNTY GUIDE ASSOCIATION OPERATING AS WILTSHIRE SOUTH GUIDES

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2024

11. ALLOCATION OF THE CHARITY NET ASSETS

The net assets are held for the various funds as follows:

Restricted funds
Designated funds
Unrestricted funds		 Fixed assets
£
Investments
£
Net current
assets
£
Total
£
34,750
-
-
34,750
805,838
-
15,500
821,338
-
-
189,370
189,370
840,588
-
204,870
1,045,458

12. DESIGNATED FUNDS

Berwick property Balance at
1 January
2024
£
Incoming
resources
£
Resources
expended
£
Transfers
investments
gains/(losses)
£
Balance at
31
December
2024
£
937,830
30,953
(147,445)
-
821,338
937,830
30,953
(147,445)
-
821,338

Purpose of designated funds

Berwick is our County headquarters and activity centre. The Trustees constructed a multi purpose wooden lodge for the use of outdoor activities including camping, archery, pistol shooting, training and disabled facilities from designated funds.

20

WILTSHIRE SOUTH COUNTY GUIDE ASSOCIATION OPERATING AS WILTSHIRE SOUTH GUIDES

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2024

13. RESTRICTED FUNDS

Berwick property –
new build		 Balance at
1 January
2024
£
Incoming
resources
£
Resources
expended
£
Transfers
investments
gains/(losses)
£
Balance at
31
December
2024
£
35,598
-
(848)
-
34,750
35,598
-
(848)
-
34,750

Purpose of restricted funds

The Trustees secured external funding for the cost of developing the outdoor activity building at Berwick.

21

WILTSHIRE SOUTH COUNTY GUIDE ASSOCIATION OPERATING AS

WILTSHIRE SOUTH GUIDES

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2024

14. CONNECTED CHARITIES

The Guide Association at Commonwealth Headquarters.

The Guide Association is an umbrella organisation to the County. The County is one of nine separately constituted Country/Region Associations established under the powers and bylaws of the Royal Charter to administer Guiding in each area.

Trefoil Guild

The Trefoil Guild is a connected charity established under the powers of the Guide Association Royal Charter. This Guild has a Regional Association and the Chairman of this Association is appointed by the Chief Commissioner in conjunction with the Trefoil Guild. The Trefoil Guild is a separate charity and manages its own affairs and prepares its own annual report.

The Guide Association – South West England

The Guide Association – South West England (Girlguiding South West England) is a separately constituted branch of The Guide Association, which is incorporated by Royal Charter. It is responsible for the administration of the Association’s affairs within South West England, and is headed by the Chief Commissioner. It is organised into 16 Counties and Islands, of which Wiltshire South is one.

Material transactions with connected charities are as follows:

2024 2023
£ £
Incoming resources:
Grants received from the Guide Association 15,064 16,320

22