AGM Managers report September 2023
Occupancy –
We started in September 2022 with 15 children in Coral room on role and 18 in Ocean room.
We ended in July 2023 with 14 children in Coral room on role and 29 children in Ocean room.
We had 2 children on role that received SENDIF+ which enabled us to employ a one to one support each for them.
From July 2023 we were also awarded SENDIF+ for 2 more children who had not long turned 3 years old to enable us to support them with one to one support.
Staffing –
This year we were very pleased to promote Karen Smith with the committees backing to joint manager alongside myself. This was in recognition of Karen’s hard work and commitment to the preschool during the time I was working on reduced hours due to my medical treatment for breast cancer. This then opened up the opportunity for us to internally advertise for the position of deputy manager. 3 staff applied for the position in which Megan Stewart was successful. All staff did incredibly well in their interviews and were given positive feedback from the process.
We also recruited Abi Conely who was an apprentice here previously as she expressed interest in rejoining as bank staff. After an internal advert to all temporary/bank staff, Abi was successful in obtaining the role as a one to one for the next school year.
Sarah Martin who started with us as a one to one is going to continue in this role with another child as the child she supported went to school.
After Jennie Howard’s maternity leave and she decided not to return to the setting.
Training –
Karen Smith and Megan Stewart successfully completed their level 2 SEN accreditation and collected their certificates at a ceremony at the Guild Hall in Portsmouth.
Megan Stewart and Liz Wylie passed their advanced safeguarding training and became safeguarding officers for the setting alongside the management team. We supported Rhiannon as chairperson to do her level 2 in childcare which she has now passed and is a qualified practitioner.
All staff continued with their CPD training through the Flexebee company but we are going to switch to NoodleNow as the courses are more aimed towards early years and the package is cheaper!
Events –
This school year saw the return of our stay and play sessions and parents evenings. The feedback from both staff and parents was very positive so we will plan more for the upcoming year.
We also had a visit from zoolab and participated in the incredible egg hatching scheme.
We have also set up a link with a local care home and have taken small groups of children to visit on a regular basis to participate in arts and crafts with the residents which has been enjoyed by young and old! This will continue into the next school year.
Fundraising –
We have continued to have our regular raffles which are always popular and the table top/Christmas fayre was very easy to run and organise. We had a brilliant turn out and raised some money for the preschool. We would love to do this again this year.
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Treasurers Report
2022/2023
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Financially, this school year has been quite challenging
In the 22/23 school year we had a deficit of £7k compared to £10k surplus last year however the year ended with a healthy bank balance of £17k.
The staff have worked extremely hard to ensure they were careful when purchasing resources throughout the year, carrying out fundraising activities and making essential savings whilst still maintaining the high standard of care the children/parents are used to however increasing staffing costs in line with living wages has put pressure on the cash flow. The management team are working hard to ensure rosters are appropriate to ensure children are safe and receiving excellent care whilst at the pre school but at the same time adjusting staff hours where possible to reduce outgoings. Fees are increased at the lowest level possible and NEG is only ever paid with minimum (if any) increases each year which puts a lot of pressure on.
The forecast for next year is extremely positive with high child numbers predicted.
Little Spinnakers Pre-school
Income/Expenditure Statement for the period 1/8/2022-31/8/2023
| Income Portsmouth City Council (NEG funding) Fees Fundraising Total Income Expenditure Staff Wages Pension Rent Insurance/Fees Waste Equipment/Educational Materials Training Phone/Internet Accountants fees School trips/Visitors PRS Uniforms Total Expenditure Net Deficit Bank balance 01/09/22 Bank balance 31/08/23 Net Surplus |
£ 68,565 81,502 238 |
|---|---|
| 150,305 | |
| 124,520 1,099 18,657 1,141 121 5,587 1,408 1,326 2,896 275 118 252 |
|
| 157,401 | |
| 7,096 - |
|
| 24,822 17,726 7,096 - |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Little Spinnakers Pre School On accounts for the year 31/8/2022 Charity no 1028045 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2023
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Date: 30/05/2024 Signed: Name: LOUISE ETHERINGTON ACMA CGMA Relevant professional CIMA QUALIFIED (ACMA CGMA) qualification(s) or body (if any): Address: 25 Mayles Road Southsea PO4 8NP
October 2018
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