Oldfield Park Pre-school Reg Charity No. 1028044 Report and Accounts Year Ended 31 August 2020
Report of the Trustees of Oldfield Park Pre-school For the year that ended 31stAugust 2020 The Trustees present their report along with the consolidated financial statements of the charity for the year that ended 3151 August 2020. The financial statements have been prepared based on the accounting policies set out the financial statements and comply with the charity's trust deed. Oldfield Park Pre-school is a charity registered with the Charity Commission under registration number 1028044. MISSION STATEMENT Our mission is to provide a purposeful and caring learning environment, which can be accessed by the whole cotnmunity. WHO WE ARE We are a pre-school providing care and education for 2-5 year-olds in the Oldfield Park area of Bath. We have been providing this care and education for over 35 years. first as a playgroup and then as a pre-school. In September 2019 we moved to a classroom in Oldfield Park Infants school. prior to this we were based in the Baptist Church on Moorland Road. Today, Oldfield Park Pre-school is a registered charity. which is run by a committee ofvolunteers. It is registered both with Ofsted and the local authority (BANES) who provide the majority of our funding via the'Early Years Entitlement.. We have a wonderful staff team who plan and provide a huge range of activitie5 for the children to enjoy. These typically include 'Outdoor Adventures,, cooking, paintin& play dough, singing and playing with our indoor and outdoor toys. In addition, they plan a variety of special events such as sports day, nativity. outings and workshops. In our latest ted In 2QL8J our Pre-school was judged to be'good,. cti REVIEW OF ACTIVITIES AND ACHIEVEMENTS Pupil Numbers and Fees At the end oFthe academic year 2019-2020. we had 28 pupils registered. This was 2 little lower than previous years (2018-19- 32 pupils, 2017-2018: 39 pupRlsJ, though we believe this wa5 partly because of fewer registrations during closure for Covid-19 and partly due to fewer children signing up for more hours. Our fees this year were £15.619.98 This include5 a voluntary contributions for consumables and extra activities. including forest school. Covid-19 Response During this academic year, we were closed to all pupils from March 20th 2020 to May 31st 2020, with rive stafffurloughed on full pay. The Pre-school Manager and Administrator continued working from home to manage payroll, communicate with parents, manage admissions and co-ordinate our Covid- 19 response. On the 1st Iune 2020. staff returned in bubbles to prepare the setting ready for the return of sotne children. From lune 6th 2020 to July 19th 2020. we were able to re-open to two bubbles, each containing eight children who were mostly school-5tarters in September 2020, as well as keyworker children. Each bubble had two members of staff attached to IL one bubble attended Monday and Tuesday and the other Thursday and Friday. with the setting closed on Wednesday for enhanced cleaning. Being closed for thi5 period of time had a financial impact on the Pre-school, but due to the local authority continuing to pay the'Early Years Entitlement,. as well as using the government furlough
Pension liability For our staffwe offer a defined contribution scheme which is operated by True Potential. TRUSTEES AND ORGANISATIONAL STRUCTURE Trustees (known as our Committee) Our Committee is responsible for the overall business aspects olthe Pre-school, including finance, staffing, 2nd health and safety. This Committee must include a Chair, Treasurer and Secretary as a minimum, but also has roles for general members. The Committee is usually made up of parents of children at the Pre-school and is elected annually at the Pre-school AGM in October. The Committee from October 2019-October 2020 is: F Lupton [ChairJ B Cramm (Treasurer) T Cook (Secretary) E Ascott S Stewart Staff The day-to-day management of the Pre-school is overseen by the Pre-school Manager, C Cummins. There is a Deputy Manager and an Administratorwho support this work in Pre-school, as well as four other Early Years Practitioners. PROFESSIONAL ADVISERS Bankers: NL atwest. Bath Oldfield Park. 6 Moorland Road. Bath. Avon . BA2 3PA Accountant: Art Accountants, Ground Floor. 11 Manvers Street, Bath BAI IJQ
scheme to pay staff not tunded by the'Early Years Entitlement., we were able to absorb the costs from our savings. Long-Term Covid-19 Impact Registration for Septetnber 2020 was 27, but we anticipate an increase of pupil numbers over the course ofthe year, particularly with parents becoming more reliant on paid-for childcare rather than family supporL We hope that the impact on children starting Reception in 2020 will have been minimised by reopening Pre-school for them at the end ofthe summer terni, and staff reported that the small bubbles gave them lots oftime to focus on children's individual needs during that period. For children returning or starting in September 2020, we anticipate that children will need increased social 2nd emotional support than in previous years. due to their reduced contactwith adults and children outside their families in the preceding months. If numbers increase, we anticipate being able to employ more staff to help support these needs. OUR FINANCES The fin2ncial statements show net incoming resources for the year on Pre-school activities of£2.945. The principal Source of income is fees, which were funded via the'Early Years Entitlement,, and privately funded hour5. Parents were also asked to pay a voluntary contribution for consumables. During the period of closure, we claimed £3158.28 for staff furlough. We also cary out fundraising activities, although during the year 2019-2020 these were more limited than usual due to Covid-19 restrictions. This year, the pre-school fundraising was limited to a donation from the local Co-op charity. Our Move Due to our move to Oldfield Park Infant School from the Baptist Church on Moorland Road, we have reduced the premises cost over the academic year. This saving has been a key part of our ability to survive the Covid-19 closures and ensures the ongoing security of the Pre-school. We did however have significant expenditure related to the tnove at the beginning of the academic year. including a new kitchen and the associated instillation. an intercom system. temporary storage costs, and educational supplies. Reserves and Financial Health The committee regularly review the finances, budgets and spend together with a monthly cash flow analysis as part of the effective stewardship of the Pre-school. The committee have continued to invest in our staff and equipment to maintain excellent teaching facilities for our pupils. The Pre-school maintains a balance of £10,000 in order to cover operating costs in any unforeseen circumstances. The balance of £10,000 is designed to allow the preschool to operate for two terms without external funding. However. it is unlikely that the amount would be sufficient for the preschool to operate for two terms. Therefore, the 2020-21 financial priority will be to increase the balance further. This is somewhat mitigated by the ongoing popularity of our Pre-school and the reduced premises cost. During term 1 £500 was taken out of the Savings Account to cover exceptional relocation expenses. and this was subsequently returned once the Pre-school began to benefit from lower ongoing rental costs.
Oldfield Park Pre-school Receipts and Payments - Summary For the year ended 31 August 2020 2020 2019 Receipts Grants Fees and Lunch Club Fundraising Donations & Sponsorship Other Interest 66,316 15,620 51,643 19,662 1,446 100 2,866 15 19 84,817 72,871 Payments Wages & Salaries Training Rent Insurance Fundraising Catering Costs Trips & Entertainment Equipment Office Costs Telephone Professional Fees Other 62.872 90 8,758 463 250 55,127 100 15,308 458 420 1,650 2.709 1,799 369 1,001 1,911 81,872 1,985 1,151 1,278 254 350 1,820 78,250 Surplusl(deficit) for the Year 2,945 5.379
Oldfield Park Preschool Statement of assets and liabilities As at 31 August 2020 2020 2019 Bank Current account Bank Fundraising account Bank Ringfence account 11,934 758 10,044 9,196 566 10,029 Net funds 22,736 19,791 Funds Brought Forward Surplusl{deficit) for the Year 19,791 2.945 25,170 (5,379) 22,736 19,791 Chairperson F Lupton Treasurer P Hilferty Dated
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sectlon A Independent ExaMineS Report Report to the trusteesl members of OLDFIELD PARK PRE-SCHOOL On accounts for the year ended 31 AUGUST 2020 Charity no lif any) 1028044 Set out on pages I reFK)rt to the trustees on my examination of the accounts of the above charity {'the Trust.) for Ihe year ended 31 108 12020. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 1.the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all Ihe applicable Directions given by the Charity Commission under section 145{5)(b} of the Act. Independent I have compleled my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not acwrd with the accounting records., or the accounts did not comply with Ihe applicable requirements conrning the form and content of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examinalion. I have no cOnrn$ and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: Name: Peter Barton FCCA Relevant professional qualificationls) or body lif any): FCCA Address: ART Accountants Ltd 11 Manvers Slreet Bath, BA1 1JQ IER Oct 2018
Section Disclosure Only complete if the examiner needs lo highlight material mallers of concern {see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. NONE IER Oct 2018