Stantonfields Pre-School Annual Report and Accounts 2022-2023
Development shines bright for all, to help each child reach
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Stantonfields Pre-school Annual Report and Accounts 2022-2023
Welcome from our Manager and Chair of Committee
We would like to say a big thank you for the support that we have received from the parents of the children attending Pre-school.
As a charity we are required to hold an Annual General Meeting each year, with the specific purpose of presenting parents as members of the charity with the Trustee’s Annual Report and accounts for the past year. Our AGM will be held on Monday 29[th] April 2024
We hope you find this report informative, if you have any questions or feedback relating to this report please speak to Angela or a committee member.
Angela Parsons and Yasmin Tyerman Pre-school Manager Chair of Committee.
Registered Charity Number: 141805
Ofsted Registration Number: 2509759
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Who we are and what we do.
Our Pre-school began as a small playgroup based in a rented house in Stantonbury – more than 35 years ago. We have been based at Great Linford Primary School since January 2019, before this we were based at another local school. We enjoy strong links with the school and work closely with the Foundation classes to ensure a smooth transition for your child when the time comes for them to move on to full-time school.
We have always been a Community Pre-school, which means we are managed by a voluntary committee ideally comprised mostly of parents of children attending the Pre-school but also parents whose children have previously attended Pre-school and previous staff members. As a charity, our dedicated and experienced staff care about the welfare and early education of our local children and providing a safe caring and stimulating environment for them to learn through play.
As parents you will be aware that we have been very lucky to have such fantastic facilities and we will be continuing this year to improve our outdoor area with lots of equipment for the children to play with, on, learn from and enjoy.
Pre-school Aims.
Our key aims are:
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To provide high quality care and education for children below statutory school age.
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Work in partnership with parents to help children learn and develop.
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Add to the life and the well-being of the local community.
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diversity.
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Chairs Report
The school year started off well, way back in September 2022 with our existing committee members. We welcomed lots of new families to Preschool and are pleased with their development. The school year had some staffing changes and restructuring which the staff have adapted too. In July 19 the Pre-School had their Ofsted inspection and the preschool received a ‘good’ grade which they are very proud of.
I would like to say a big thank you to everyone involved with Pre-school; to the staff team for their continued dedication over this difficult year and the amount of work that has been completed to ensure that Pre-school can continue to run safely to the committee for volunteering their time, enthusiasm, and commitment in managing the Pre-school and to our Pre-school families who have been so understanding and supportive during this time, as always.
Thank you.
Yasmin Tyerman
Committee
The committee’s job is to provide management of the Pre-school by monitoring and working with the Pre-school staff. The committee ideally should include a majority of parents, so without parents the Pre-school cannot continue. As a parent, if you are interested in joining the committee before our AGM, please speak to Angela or a committee member.
Committee Members 2022-2023
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Michelle Chaff’e - Chair
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Yasmin Tyerman - Vice Chair
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Kerry Knibbs - Treasurer
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Mary Rhoades - Safeguarding and Child,
Young Person and Vulnerable Adult Protection Officer
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Rosie Teckoe
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Angela Parsons Pre-school Manager
3
Managers’ Report
We had a good year welcoming lots of new children and families to the Preschool. During the year our numbers slowly built up and although we were not at full capacity, we had a good nukber of children. We offered a number of stay and play sessions that were enjoyed by all the children their families and staff. The children loved being able to spend time with their parents in the setting.
Throughout the year we continued to work on our aims for improvement to ensure we maintained our Good Ofsted rating when we get our first inspection here at Great Linford. We worked in partnership with the parents and outside agencies to ensure the children made good progress through the activities and support we provided.
The cohort of children this year had a high boy to girl ratio so we adapted our provision and curriculum to cater for these needs, providing lots of physical activities and ways to learn.
Our staffing has remained stable and continue to work to provide the best education for the children in our care.
Parental Engagement
We feel one of our strengths is the relationships we build with parents. We ensure we spend time getting to know our families and how best to support them. This is through key person appointments, which we have gone back to completing in person, stay and play sessions and having daily conversations at drop off and pick up. We have continued to receive good feedback from Parents on our feedback questionnaires. Some examples are:
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Provide a wide range of different activities. Children particularly enjoy the cooking.
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My child has learnt so much and has come out of his shell. This is thanks to their keyperson and the whole team.
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I think you all do an amazing job and genuinely can’t think of any suggestions for improvement.
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The progress my child has made. He always comes home singing pre-school songs.
4
Plans for 2023-2024
We have completed most of this school year already due to the timing of the AGM. Our main priority has been to ensure all the children are happy, settled and developing at a good rate. With this cohort we have needed to focus on building the children’s social skills, developing their vocabulary. We are still seeing the effects of covid on the children’s social and communication skills. As the year goes on, we have ensured that the children are independent and ready to progress to the next stage of their education.
We plan on continuing to build our Parental relationships by holding more stay and play sessions and hopefully introduce stay and read sessions again. We have and will continue to complete more cooking activities as this is an area the children have shown lots of interest and enjoyment in.
We have continued to look at the activities we provide and the equipment in preschool to ensure we can provide enough challenge for the children, to ensure we are working on our new Ofsted target. We have been lucky to receive extra deprivation funding from the council which will be used to further improve the setting.
Unfortunately in February 2024 the school we rent from gave us notice that they require their classroom back. The committee has looked in the local area to find suitable premises but were unsuccessful. That along with the gradual decline in our numbers of children over the past few years and increasing costs has meant the committee have had to make the unfortunate decision they feel its best to close.
This will be discussed at our AGM and members will vote on the closure.
Committee
As already mentioned, Pre-school is a charity and as such is managed by a volunteer management committee – whose members are elected by the parents of the children who attend our setting.
The committee makes up the registered person with Ofsted and is responsible for:
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managing the setting's finances.
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employing and managing the staff.
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making sure that we have, and work to, policies that help it to provide a high-quality service.
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making sure that the setting works in partnership with parents.
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Our committee holds meetings every six weeks which last for approximately 45 minutes to an hour, to review and discuss day-to-day management issues and any other pressing concerns, these meetings although official are relaxed, where everyone feels comfortable and at ease.
Ideally, we would like to have a majority of parents as committee members during the school year, as they are able to give feedback from their experiences as a parent with a child at Pre-school and any ideas that they may have to help to improve the Pre-school experience, if you would like to join our committee, please speak to Angela or a committee member.
Treasurers Report.
Below, you will find the financial summary of the Pre-school’s income and expenditure from 1[st] September 2022 to 31[st] August 2023.
The Pre-school started the school year with a comfortable bank balance of £27244.99 We ended the school year with an expenditure of £94372.21 an income of £99470.54 and a bank balance of £32343.32, a profit of £5098.33.
We also have a Reserve Fund Account holding £43445.74. The Reserve Account is held to ensure that we can meet our financial commitments in such times of Pre-school closure, staff redundancies and to cover temporary shortfalls if needed.
The Pre-school accounts have been audited for the year and a copy of the Auditor’s Report and our Reserve Account Policy will be available at our Annual General Meeting.
----- Start of picture text -----
|||
|---|---|
|1st September 2022 to date|£31.08.2023|
|Bank Balance at start of this period|£27,244.99|
|Expenditure|
|Equipment|£4,330.45|
|Snack|£ -|
|Rent|£19,085.43|
|Phone|£ 72.00|
|Training|£ 376.00|
|MKPA + Data Protection|£ 70.00|
|Auditor|£ 221.00|
|Ofsted|£ 35.00|
|Administration|£ 2,469.18|
|PSLA & Insurance|£1,273.80|
|Pensions|£2,745.36|
|Tax/N.I|£5,188.17|
|Wages|£ 56,994.70|
|Other|£ -|
|Errors|£ 1,511.12|
|Receipts|
|Total|£94,372.21|
----- End of picture text -----
6
Income
EDO cash EDO BACs Fees Cash Fees Bacs NEG funding Fundraising Other Errors Total Bank Balance at the end of this period Reserve funding
£ 543.40 £1,720.50 £ - £ 2,892.50 £ 92,747.85 £ 45.18 £1,521.11 £99,470.54 £32,343.32 £43445.74
7
Stantonfields Pre-School Annual General Meeting Agenda Monday 29[th] April 2024 at 8.50am
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Welcome by the Chair of Committee and Pre-school Manager.
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Answer any questions that parents have relating to our Annual Report.
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Agree our AGM minutes for 2022.
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Adopt our constitution and endorse our policies and procedures.
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Discuss closure of the preschool including a vote.
8
| 1st September 2022 to date | 15.07.2023 |
|---|---|
| Bank Balance at start of this period | £ 27,244.99 |
| Expenditure | |
| Equipment | £ 4,330.45 |
| Snack | £ - |
| Rent | £ 19,085.43 |
| Phone | £ 72.00 |
| Training | £ 376.00 |
| MKPA + Data Protection | £ 70.00 |
| Auditor | £ 221.00 |
| Ofsted | £ 35.00 |
| Administration | £ 2,469.18 |
| PSLA & Insurance | £ 1,273.80 |
| Pensions | £ 2,745.36 |
| Tax/N.I | £ 5,188.17 |
| Wages | £ 56,994.70 |
| Other | £ - |
| Errors | £ 1,511.12 |
| Receipts | |
| Total | £ 94,372.21 |
| Income | |
| EDO cash | £ 543.40 |
| EDO BACs | £ 1,720.50 |
| Fees Cash | £ - |
| Fees Bacs | £ 2,892.50 |
| NEG funding | £ 92,747.85 |
| Fundraising | £ 45.18 |
| Other | |
| Errors | £ 1,521.11 |
| Total | £ 99,470.54 |
| Bank Balance at the end of this period | £ 32,343.32 |
| Reserve funding | 43445.74 |
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