## **Stantonfields Pre-School Annual Report and Accounts 2021-2022** Development shines bright for all, to help each child reach the end of their rainbow. ## **Stantonfields Pre-school Annual Report and Accounts 2021-2022** ## **Welcome from our Manager and Chair of Committee** We would like to say a big thank you for the support that we have received from the parents of the children attending Pre-school. As a charity we are required to hold an Annual General Meeting each year, with the specific purpose of presenting parents as members of the charity with the Trustee’s Annual Report and accounts for the past year. Our AGM will be held on Wednesday 28[th] June 2023 at 8.45am We hope you find this report informative, if you have any questions or feedback relating to this report please speak to Angela or a committee member. **Angela Parsons and Michelle Chaff’e Pre-school Manager Chair of Committee.** **Registered Charity Number: 141805** **Ofsted Registration Number: 2509759** 1 ## **Who we are and what we do.** Our Pre-school began as a small playgroup based in a rented house in Stantonbury – more than 35 years ago. We have been based at Great Linford Primary School since January 2019, before this we were based at another local school. We enjoy strong links with the school and work closely with the Foundation classes to ensure a smooth transition for your child when the time comes for them to move on to full-time school. We have always been a Community Pre-school, which means we are managed by a voluntary committee ideally comprised mostly of parents of children attending the Pre-school but also parents whose children have previously attended Pre-school and previous staff members. As a charity, our dedicated and experienced staff care about the welfare and early education of our local children and providing a safe caring and stimulating environment for them to learn through play. As parents you will be aware that we have been very lucky to have such fantastic facilities and we will be continuing this year to improve our outdoor area with lots of equipment for the children to play with, on, learn from and enjoy. ## **Pre-school Aims.** Our key aims are: - To provide high quality care and education for children below statutory school age. - Work in partnership with parents to help children learn and develop. - Add to the life and the well-being of the local community. - diversity. 2 ## **Chairs Report** The school year started off well, way back in September 2021 with our existing committee members. We welcomed lots of new families to Preschool and are pleased with their development. The school year had some staffing changes and restructuring which the staff have adapted too. In July the Pre-School had their Ofsted inspection and the preschool received a ‘good’ grade which they are very proud of. I would like to say a big thank you to everyone involved with Pre-school; to the staff team for their continued dedication over this difficult year and the amount of work that has been completed to ensure that Pre-school can continue to run safely to the committee for volunteering their time, enthusiasm, and commitment in managing the Pre-school and to our Pre-school families who have been so understanding and supportive during this time, as always. Thank you. Michelle Chaff’e. ## **Committee** The committee’s job is to provide management of the Pre-school by monitoring and working with the Pre-school staff. The committee ideally should include a majority of parents, so without parents the Pre-school cannot continue. As a parent, if you are interested in joining the committee before our AGM, please speak to Angela or a committee member. Committee Members 2021-2022 - Michelle Chaff’e - Chair - Yasmin Tyerman - Vice Chair - Kerry Knibbs - Treasurer - Mary Rhoades - Safeguarding and Child, Young Person and Vulnerable Adult Protection Officer - Rosie Teckoe - Angela Parsons Pre-school Manager - Louise Gregitis, Secretary and Pre-school Administrator (until January 2022) 3 ## **Managers’ Report** We had a good year welcoming lots of new children and families to the Preschool. By the end of the year Preschool was almost full which was fantastic! With Covid restrictions ending we have been able to reintroduce parent stay and play sessions. The children loved being able to spend time with their parents in the setting. Throughout the year we continued to work on our aims for improvement to ensure we maintained our Good Ofsted rating when we get our first inspection here at Great Linford. We worked in partnership with the parents to ensure the children made good progress through the activities and support we provided. The cohort of children this year needed focus on social skills and emotional support, so we adapted our curriculum to cater to this. We had some staffing changes which the staff adapted to well. We were pleased when, in July 2022, our inspection day finally arrived, and we received a ‘Good’ Ofsted rating, which showed reward for all our hard work!! ## **Parental Engagement** We feel one of our strengths is the relationships we build with parents. We ensure we spend time getting to know our families and how best to support them. This is through key person appointments, which we have gone back to completing in person, stay and play sessions and having daily conversations at drop off and pick up. We have continued to receive good feedback from Parents on our feedback questionnaires. Some examples are: - Provide a wide range of different activities. Children particularly enjoy the cooking. - My child has learnt so much and has come out of his shell. This is thanks to their keyperson and the whole team. - I think you all do an amazing job and genuinely can’t think of any suggestions for improvement. - The progress my child has made. He always comes home singing pre-school songs. 4 ## **Plans for 2021-2022** We have completed most of this school year already due to the timing of the AGM. Our main priority has been to ensure all the children are happy, settled and developing at a good rate. With this cohort we have needed to focus on building the children’s social skills, developing their vocabulary. We are still seeing the effects of covid on the children’s social skills. As the year goes on, we are ensuring that the children are independent and ready to progress to the next stage of their education. We plan on continuing to build our Parental relationships by holding more stay and play sessions and hopefully introduce stay and read sessions again. We will continue to look at the activities we provide and the equipment in preschool to ensure we can provide enough challenge for the children, to ensure we are working on our new Ofsted target. We have been lucky to receive extra deprivation funding from the council which will be used to further improve the setting. We have and will continue to complete more cooking activities as this is an area the children have shown lots of interest and enjoyment in. ## **Committee** As already mentioned, Pre-school is a charity and as such is managed by a volunteer management committee – whose members are elected by the parents of the children who attend our setting. The committee makes up the registered person with Ofsted and is responsible for: - managing the setting's finances. - employing and managing the staff. - making sure that we have, and work to, policies that help it to provide a high-quality service. - making sure that the setting works in partnership with parents. Our committee holds meetings every six weeks which last for approximately 45 minutes to an hour, to review and discuss day-to-day management issues and any other pressing concerns, these meetings although official are relaxed, where everyone feels comfortable and at ease. Ideally, we would like to have a majority of parents as committee members during the school year, as they are able to give feedback from their experiences as a parent with a child at Pre-school and any ideas that they may have to help to improve the Pre-school experience, if you would like to join our committee, please speak to Angela or a committee member. 5 ## **Treasurers Report.** Below, you will find the financial summary of the Pre-school’s income and expenditure from 1[st] September 2021 to 31[st] August 2022. The Pre-school started the school year with a comfortable bank balance of £25095.40. We ended the school year with an expenditure of £100188.38, an income of £ 102358.01 and a bank balance of £27245.03, a profit of £2149.63. We also have a Reserve Fund Account holding £43591.08. The Reserve Account is held to ensure that we can meet our financial commitments in such times of Pre-school closure, staff redundancies and to cover temporary shortfalls if needed. The Pre-school accounts have been audited for the year and a copy of the Auditor’s Report and our Reserve Account Policy will be available at our Annual General Meeting. **----- Start of picture text -----**
||| |---|---| |1st September 2021 to date|08.04.2022| |Bank Balance at start of this period|£ 25,095.40| |Expenditure| |Equipment|-£ 2,214.00| |Rent|-£ 18,596.06| |Photocopying& Phone|-£ 36.00| |Training|-£ 470.36| |MKPA + Data Protection|-£ 25.00| |Auditor|-£ 212.50| |Ofsted|-£ 35.00| |Administration|-£2,510.04| |PSLA & Insurance|-£ 2,999.08| |port aloo|-£ 798.00| |Pensions|-£ 2,754.24| |Tax/N.I|-£ 6,462.49| |Wages|-£ 63,057.86| |Receipts|-£ 17.75| |Receipts| |Total|-£ 100,188.38| |Income| |Unfunded children| |Cash|£ 1,174.10| |Cheques| |Vouchers/BACS|£ 14,228.99| |Fundraising and Other|£ 2,097.13| |NEG Funding|£ 84,809.44| |Errors|£ 28.35| |Total|£ 102,338.01| |Bank Balance at the end of this| |period|£ 27,245.03| |Reserve funding|43591.08| **----- End of picture text -----**
6 ## **Stantonfields Pre-School Annual General Meeting Agenda Wednesday 28[th] May 2023 at 8.50am** - Welcome by the Chair of Committee and Pre-school Manager. - Answer any questions that parents have relating to our Annual Report. - • Agree our AGM minutes for 2021. - Adopt our constitution and endorse our policies and procedures. - Discuss electing a new Committee for the coming year. ## **==================================================================** ## **Joining our committee** If you are interested in joining our Pre-school Committee, please complete the details below and hand into Pre-School. ## **Nominee details.** I would like to nominate myself for Stantonfields Pre-school Committee. My child’s name is: _______________________________________________ Signed: _____________________________________________________ Name: ______________________________________________________ 1. I wish to be elected as a family member of the Committee  2. I would also be interested in nominating myself for one of the following roles: Chair  Treasurer  Secretary  (you may tick more than one) 7 TT'9E8OL aJuEieq 8uisq) JeaA $141 ￿va￿A¥d ￿JEa1)un JeaA yyi awo)ui pajpaijun 80'T65Etr EO'StrIL IZ0i180nÉ Izoz/8OIT IÈ iunojjy u!8J!A Je JIJ aJUtILY 4U88 TI'9É80L 8£'88TOOI Z-TZOZ Iz-iioz ZZ-TlOZ aJnipuadx3 IEIOI ajawi iunoJ)v ui¥JiA OUIO)UI IEIOI TO'8EEIOT trT'ItrS89 aJu2spq 8uiuado JeaA swawAed paJeai)un JeaA ￿￿1 aWQ)ui paJeq)un trL'StrPEIv 0tr'56051 Tioz1801IE Tz0zI￿TE ie iuno))v u18J!A ie 418 a)upieg wpq [£ 01 TZOZ isn iuno))v pun41004)s ajd SPla!JUOIUEIS ns agupui4 $1004?s Ja¥p8 ans Sue Baker Schools Finance Su ort 3 The Pyghtle Shefford Beds SG17 5FE (01462) 620759 mobile: 07896 433957 email: suebaker.shefford@ntlworld.com 21. December, 2022 To whom it may concern. Stantonficlds Pre-schonl Accounl tor thL. Pcriod Irom 1° 4e ILmber 2021 to 31° Au st 2022 I have examined the accountin8 records of the atK)ve fund and can confimi thal: In connection with my examination. no mat*r h&8 come io my attention: ( l ) which gives me rc&sonable cause lo I￿lieVe that in any mat¢riat respeci the requirements to keep accounting records have not been mel or (2) to which, in my Opinio￿ ati¢ntion slK)uld bedra￿ in OTder lo enable a prow wid¢rstsnding of the ￿CoUnt$ to be reached. l am satisficd that the accounts represenl a and fair vicw for the ￿riod examined. Ple&91 find attached a summary of the account to accompany this letter for your records. Yours Truly (HARITY COMMISSION Independent Examiner's Report on the Accounts Se(tion A Independent Exéminer's Report Rewt to trustees/MeMb￿ ol n￿¢￿￿Ids Qkw8tsJP OTr aic¢)unls foi year er Chaiily IYI lil any) Set out on pages Respttilve of The (hwliy's ifustees are respth￿ lor ihe pveparatton ol the aciounts. The charity's tiV51ees cMsid￿ thai an audit is Trjt iequiied lor ih15 year under section 144 01 the Chairties ACI 2011 Iihe (halit￿ A(tl thai an ￿depe￿nI examinati(ffi is needed. 11 15 my respOn￿l￿"111Y lo.. examine the a(c(￿ntS urthi S￿li0n 145 ol the Cha(ilie5 Act. lo lollow ihe Frfoceduies laid down bn the gen￿al thie(tbons given by the (harily ComrnissTron {uftder se(tK>n 745151{b) ol the Chaiities Act). and io slate whelhei Pafii(ulof m￿le1$ have coffie lo ffly èltent￿ft. N•sls of IndwndeAt examl•er's st4tem My examination was (hilled (wi m acctydarKe with general Oiiections given by Ihe Chaiiiy (C￿mISS￿. An exarninalin intludes a ieview ol the accounting iecoids kepi by the chaiiiy and a iompuison ol the dccounls piesenled with those records. It also IrKludes COllSMleraiw ol any uTrusual ilems or dis(losuies in Ihe accotsnts, and seekiNJ oiplanations IiiKn Ihe iiustees concemiTrg any such matlers. Ihe wocedures uThJeilaken do not wo¥￿e all the e¥￿enCe ihai would be fequiied in an audil, and (onsewenily no opinion is given as lo wheiher the acrounls present o 'liue and laiT' view and Ihe ieport 15 limited lo ttw moiiefs set oul in ihe 5talemenl below. Indepefioenl ex•mlnerfs In (onneclw with my exwninatw no fflatt￿ has come to rny aileniion lolhew than Ihal disclosed below.).. {i) whith gives me leaSonab￿ cause to believe thal in. any rnatewièl iespect, the requiiements.. io keep acctyjnling ierwds in accwdance Y4iih sectbon 730 01 the (haiilies ACI.. lo prep￿e accounis whKh accoid with the accouftling records and comply th Ilie a(couniing (equirer￿lS 01 the charities A(t have noi been mel,. of <2) lo whKh. m my 0￿.n￿)fi. oltenlion sI￿Uld be drawn in owdei to ertable a woper MJer51anding 01 the ￿COunt$ to be leached. ' Pleose delere the in brtK*ets il they ¢10 noi opply. Date LL Name Re￿¥￿1 piolessitinal qualifica¢ion