Stantonfields Pre-school Annual Report and Accounts 2019-2020
Stantonfields Pre-school Annual Report and Accounts 2019-2020
Welcome from our Manager and Chair of Committee
We would like to say a big thank you for the support that we have received from the parents of the children attending Pre-school. Due to the Covid-19 pandemic, we have to operate the Pre-school in a very different way, with many parents not having entered the Pre-school building to see how your child enjoys their time with us.
As a charity we are required to hold an Annual General Meeting each year, with the specific purpose of presenting parents as members of the charity with the Trustee’s Annual Report and accounts for the past year. We usually hold our AGM in November or December but with the current restrictions, our
committee have decided to postpone our AGM until Friday 21st May 2021 at 9am when we hope the restrictions for outdoor gatherings will be lifted as we would prefer to hold the AGM face to face with parents instead of a Zoom call.
We hope you find this report informative, if you have any questions or feedback relating to this report please speak to Angela or a committee member.
Angela Parsons and Michelle Chaff’e Pre-school Manager Chair of Committee.
Development shines bright for all, to help each child reach the end of their rainbow.
Registered Charity Number: 141805 Ofsted Registration Number: 2509759
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Who we are and what we do.
Our Pre-school began as a small playgroup based in a rented house in Stantonbury – more than 35 years ago. We have been based at Great Linford Primary School since January 2019, before this we were based at another local school. We enjoy strong links with the school and work closely with the Foundation classes to ensure a smooth transition for your child when the time comes for them to move on to full time school.
We have always been a Community Pre-school, which means we are managed by a voluntary committee ideally comprised mostly of parents of children attending the Pre-school but also parents whose children have previously attended Preschool and previous staff members. As a charity, our dedicated and experienced staff care about the welfare and early education of our local children and providing a safe caring and stimulating environment for them to learn through play.
As parents you will be aware that we have been very lucky to have such fantastic facilities and we will be continuing this year to improve our outdoor area with lots of equipment for the children to play with, on, learn from and enjoy.
Pre-school Aims.
Our key aims are:
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To provide high quality care and education for children below statutory school age.
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Work in partnership with parents to help children learn and develop.
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Add to the life and the well-being of the local community.
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diversity.
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Chairs Report
The school year started off well, way back in September 2019. We welcomed new committee members, Mary Rhoades who had worked at Pre-school for many years as our deputy manager, Kerry Knibbs who rejoined and Rosie Teckoe, who both have children attending Pre-school currently. A longstanding committee member, Sandra Kennedy left the committee as she had served her term as a member. We were sad to see her leave as she was a big part of our committee with her many years of experience in education and as a parish councillor. We were very grateful of the support she gave to Pre-school over the years.
We had many plans for the Pre-school during the year, we were planning improvements to our outside area, fundraising activities, workshops and stay and read sessions for the children to attend with their parents and carers.
We had a Halloween visit from Zoo Lab, a Beep Beep, road safety day, the children sang Christmas songs for the parents prior to last year’s AGM and Christmas workshop, and we were busy planning our Easter workshop and looking forward to a visit from Ark Farm when the implications of the Coronavirus pandemic struck, and we had to temporarily close the Pre-school.
The Pre-school has been struck financially by the pandemic and temporary closure, but we are fortunate to have a positive bank balance to help cushion any losses from these events and are starting this new academic year financially strong, with the support of our local community as the majority of our spaces are already taken by children.
I would like to say a big thank you to everyone involved with Pre-school; to the staff team for their continued dedication over this difficult year and the amount of work that has been completed to ensure that Pre-school can continue to run safely to the committee for volunteering their time, enthusiasm, and commitment in managing the Pre-school and to our Pre-school families who have been so understanding and supportive during this time, as always.
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The committee looks forward to summer, when hopefully we can return to a more “normal” and we hope to meet you all at our AGM.
Thank you
Michelle Chaff’e.
The committee’s job is to provide management of the Pre-school by monitoring and working with the Pre-school staff. The committee ideally should include a majority of parents, so without parents the Pre-school cannot continue. As a parent, if you are interested in joining the committee before our AGM, please speak to Angela or a committee member.
Committee Members 2019-2020
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Michelle Chaff’e - Chair
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Yasmin Tyerman - Vice Chair
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Kerry Knibbs - Treasurer
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Mary Rhoades - Safeguarding and Child,
Young Person and Vulnerable Adult Protection Officer
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Rosie Teckoe
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Angela Parsons Pre-school Manager
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Louise Gregitis, Secretary and Pre-school Administrator.
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Managers’ Report
We have had a very busy and eventful year, partly due to the pandemic and we could not have achieved our successful reopening without the support of our Pre-school families who have been wonderful. We closed our doors on Friday 20[th] March 2020 and worked from home, keeping up to date with government guidelines and introducing plans, procedures, and risk assessments to ensure that we would be ready for when we would be allowed to reopen. The staff spent many hours completing training courses and planning for the year ahead.
We reopened the Pre-school on Monday 1[st] June 2020 with a little apprehension but also excitement to see the children again and to try and return to some sense of normality. When we opened, we had 7 children attending, their parents met our criteria of either being keyworkers or working parents and/or the children would be moving up to school in September 20 or the child was vulnerable. As the remainder of the term continued this number grew to 11 children. The children coped very well with all the changes that we had had to make to Pre-school to make it safe, and we were very proud of them of how well they adapted to the changes.
We managed to complete our intake of children starting Pre-school with us in September by email and we would like to thank all our new parents who were so understanding that they could not visit Pre-school with their child prior to them starting Pre-school and enter the setting especially on their children’s first days with us.
During the summer holidays, the school updated our classroom by removing the kitchen area so that we have more floor space for the children, and we have worked together to improve out outdoor area with our newly resurfaced flooring.
We are continuing to work hard to ensure that the Pre-school continues to be a safe and nurturing environment to the children and operate as normal as we can do whilst
working to our system of controls.
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Some highlights of the year 2019-2020:
Parental Engagement
We invited the parents to attend a Halloween based Stay, Play, and Read which was well attended by parents and carers, we read a Halloween story and then we played with many spooky activities!
The children also performed Christmas songs to the parents before our AGM which was then followed by a Christmas workshop. This workshop is always popular with our staff, the children, and their parents!
Short walks and visits to the park.
We also took the children our for weekly walks in the community. We have hi viz jackets for the children to wear and we visited the duck pond, The Little Bookshop, the Dragon Park and walked along the village High Street to the Manor grounds. Permission has been collected from
the children’s daycare records and risk assessments are carried out before any short outing takes place. The children really enjoy these walks.
We were invited to the little Bookshop at Christmas where the children met Santa, who read them a story and gave every child a present.
Animal’s Visits
We had a Halloween themed educational visit from Zoo Lab, who brought a selection of animals, such as snakes, stick insects and spiders for the children to meet and pet and had planned a visit from Ark Farm for the summer term.
Allotments.
Our committee member, Yasmin invited the children to the school’s allotment where the children learnt about how plants grow and planted some seeds. We also fed the birds each visit and learnt their names.
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Plans for 2020-2021
Normally, this report would be sent out to our parents during the autumn term, highlighting our plans for the coming year. Due to the pandemic, we postponed our AGM until the summer term with the hope of holding face to face with our parents and we are now heading towards the end of this school year.
We have been very proud of how the children returned to Pre-school in September 2020, especially the children who started with us for the first time and were unable to have their mums and dads in the setting with them on their first days, they all settled so well.
Our main priority has been to ensure all the children are happy, settled and developing at a good rate. We have focused on building the children’s social skills, developing their vocabulary, and ensuring that they are independent and ready to progress to the next stage of their education.
Through our tracking of the children‘s progress we have continued to identify any weak areas in our planning and adapt activities and resources accordingly. The tracking also allows us to monitor all of the children’s progress to ensure that each child’s learning is individual to them.
We are continuing to improve our literacy provision. We have increased our focus on reading, storytelling and singing, as children develop and gain new language through songs, stories, playing simple language games and adding new phonics resources.
Through a deprivation funding allowance from Milton Keynes Council to benefit the children from deprived areas that attend Pre-school and in conjunction with the school we have been able to resurface the outdoor area so that the children can play outside in all weathers and we have updated our Science and ICT provisions by buying new equipment to provide a wider range of equipment for the children to use.
(this photo shows the children waiting for the builders to arrive!)
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Committee
As already mentioned, Pre-school is a charity and as such is managed by a
volunteer management committee – whose members are elected by the parents of the children who attend our setting.
The committee makes up the registered person with Ofsted and is responsible for:
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managing the setting's finances;
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employing and managing the staff;
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making sure that we have, and work to, policies that help it to provide a high quality service;
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making sure that the setting works in partnership with parents.
Our committee holds meetings every six weeks which last for approximately 45 minutes to an hour, to review and discuss day-to-day management issues and any other pressing concerns, these meetings although official are relaxed, where everyone feels comfortable and at ease. At present these meetings are being held by Zoom.
Ideally, we would like to have a majority of parents as committee members during the school year, as they are able to give feedback from their experiences as a parent with a child at Pre-school and any ideas that they may have to help to improve the Pre-school experience, if you would like to join our committee, please complete the form at the back of this report.
Accounts.
Treasurers Report.
Over the next few pages, you will find the financial summary of the Pre-school’s income and expenditure from 1[st] September 2019 to 31[st] August 2020.
With the Coronavirus pandemic taking hold this year our budget and financial plans for the remainder of the academic year were put on hold.
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The local authority continued to fund the children that we had on our register, but we lost planned income from our unfunded children’s sessions and the filling of children’s spaces that would have occurred during the summer term.
The Pre-school started the school year with a comfortable bank balance of £24435.00. We ended the school year with an expenditure of £111072.97, an income of £108024.37 and a bank balance of £21386.40, a loss of £3048.60.
This loss is due to our loss in fees and additional funding, and additional spending needed for the purchasing of PPE, cleaning products and hygiene products needed during the pandemic.
We also have a Reserve Fund Account holding £43312.86. The Reserve Account is held to ensure that we could meet our financial commitments in such times of Pre-school closure, staff redundancies and to cover temporary shortfalls if needed.
The Pre-school accounts have been audited for the year and a copy of the Auditor’s Report and our Reserve Account Policy will be available at our Annual General Meeting.
This Pie Chart demonstrates where the Pre-school receives its income from; 88.5% of our income comes from Early Education Funding, Deprivation Funding and Early Years Pupil Premium from Milton Keynes Council and just over 11% comes from Fees. The other 0.5% comes from Fundraising, Jumpers, “Other” which is broken down as fundraising for other charities, such as Red Nose Day and Chatterbox Challenge and “Receipts” is mainly a parent refund for fees.
Income 2019-2020
----- Start of picture text -----
NEG Funding
Fees
Lunch Club
Early Drop Off
Fundraising
Jumpers
Other
Receipts
----- End of picture text -----
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Outgoings 2019-2020
Wages Tax/NI Pensions Rent Equipment Snacks Insurance Photocopying/Ph one Admin Training Entertainment Auditor
As you can see from our Outgoings Pie chart, staff wages at 59% is our largest expense. Renting of our school rooms was our second
largest expense, with Administration fees as our third largest expense, this breaks down as contracts for services such as payroll, development trackers and our text service. This year we also had to settle a financial agreement with our previous landlords which has made this expenditure higher.
End of Year Summary 1st September 2019 to date 31/08/2020 Bank Balance start of this period £24435.00
Expenditure Equipment -£4122.23 Snack -£53.56 Rent -£ 22217.34 Photocopying& Phone -£75.52 Training -£530.00 Auditor -£172.50 Administration -£6318.84 PSLA & Insurance -£ 1,720.83 Entertainment -£ 640.78 Pensions -£ 2670.40 Tax/N.I -£ 6055.33 Computer Maintenance -£ 204.00 Wages -£ 65804.84 Receipts -£486.80 Total -£ 111072.97
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Income
----- Start of picture text -----
|||
|---|---|
|Unfunded children|
|Cash|£2625.50|
|Vouchers/BACS|£ 9147.15|
|Early Drop Off|
|Cash|£275.50|
|BACS|£142.00|
|Lunch Club|
|Cash|£2.00|
|Fundraising|£61.80|
|Jumpers|
|Cash|£91.00|
|BACS|£24.00|
|Cheques|£36.00|
|Other|£59.47|
|NEG Funding|£95579.95|
|Receipts|-20.00|
|Total|£108024.37|
|Bank Balance end of this period|£21386.40|
|Reserve funding|£43312.86|
----- End of picture text -----
Thank you again for taking the time to look through this report and we hope to see you at our AGM on Friday 21[st] May 2021 at 9am, when the restrictions for meting outdoors will hopefully be lifted.
Please do not be put off from attending our AGM, we will not be asking
parents to join our Committee unless they want to, due to being so close to the end of the school year!
Stantonfields Pre-school Annual General Meeting Agenda Friday 21st May 2021 at 9.00am
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Welcome by the Chair of Committee and Pre-school Manager.
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Answer any questions that parents have relating to our Annual Report.
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Agree our AGM minutes for 2019.
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Adopt our constitution and endorse our policies and procedures.
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Discuss electing a new Committee for the coming year.
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Joining our Committee
If you are interested in joining our Pre-school Committee, please complete the details below and hand into Pre-school by Monday 17[th] May 2021.
Nominee details.
I would like to nominate myself for Stantonfields Pre-school Committee.
My child’s name is:
Signed: ___________
Name: ____________
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I wish to be elected as a family member of the Committee
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I would also be interested in nominating myself for one of the following
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roles:
Chair Treasurer Secretary (you may tick more than one)
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| 1st September 2019 to date | 31.08.2020 | |
|---|---|---|
| Bank Balance at start of this period | £ | 24,435.00 |
| Expenditure | ||
| Equipment | -£ | 4,122.23 |
| Snack | -£ | 53.56 |
| Rent | -£ | 22,217.34 |
| Photocopying& Phone | -£ | 75.52 |
| Training | -£ | 530.00 |
| MKPA + Data Protection | -£ | 25.00 |
| Auditor | -£ | 172.50 |
| Ofsted | ||
| Administration | -£6,293.84 | |
| PSLA & Insurance | -£ | 1,720.83 |
| Costco | ||
| Entertainment | -£ | 640.78 |
| Pensions | -£ | 2,670.40 |
| Tax/N.I | -£ | 6,055.33 |
| Computer Maintenance | -£ | 204.00 |
| Wages | -£ | 65,804.84 |
| Transfers | ||
| Receipts | -£ | 486.80 |
| Receipts | ||
| Total | -£ | 111,072.97 |
| Income | ||
| UnFunded children | ||
| Cash | £ | 2,625.50 |
| Cheques | ||
| Vouchers/BACS | £ | 9,147.15 |
| Breakfast Club | ||
| Cash | £ | 275.50 |
| BACS | £ | 142.00 |
| Lunch Club | ||
| Cash | £ | 2.00 |
| Cheques | ||
| BACS | ||
| Fundraising | £ | 61.80 |
| Jumpers | ||
| Cash | £ | 91.00 |
| BACS | £ | 24.00 |
| Cheques | £ | 36.00 |
| Other | £ | 59.47 |
| NEG Funding | £ | 95,579.95 |
| Receipts | -£ | 20.00 |
| Total | £ | 108,024.37 |
| Bank Balance at the end of this period | £ | 21,386.40 |
| Reserve funding | 43312.86 |
CHARITY COMMISSION Independent Examinei's Report on the Accounts Section A Independent Examiner's Repoit Reporl to the trusteesltnembus ol JThyrnN416Lf>S PILL. On accwnts lur the year eniled UEJDJ (haiity (sf any) Set out on pages Respertive responsibilities Of trustees ar examine¥ The (tkarity's trustees e iesponsible for the prepaiation of the accounts. The charity's Iiustees considei that an audit IS IIDt iequiied loi this year undei section 144 of the Chaiities Att 2011 {the (harities Ati) and thai an independent examination is nee(5ed. It is my iesponsibility to= exatnine the a(counts unrfer se(tion 145 01 the Charities ACL to lollow the predureS laid down in the geneial Diieclions given by the Chaiily CommÉssion {undei section 145(SMb) of the Chaiilie5 Act), and to state whethet parhcul61 matiets have iowne to my attentioft. Bosis Of independent exarninei s Statefflenl My exatnination was ca¥ried out in accoidan(e with geneial OiieitTons given by the Charity Cofflmisston. An examinalion inclLsdes a review ol the accounting records kept by the charity and a compaiison of the aicounts presented with those ietoids. It also includes consideiation ol any unusual items disclosures in the accounts, and seeking explanation5 from the tIU51ees concerning any such matters. The piocedures underlaken do not provide all the evi¢Jence that would be required in an audit. and consequently no opitjion is given as to wheiheT the accounts present a'true and fair, view and the repoit is limited to ihose motters sei out in the sEatetllent below. Independent examrner's staternenl In (oMe(tion with my examinalion. no tnattei has come to tny attention (other than that di5dose¢J below-): (i) which gives ffle ieasoroble (ause to believe thai in, any mateiial iespect, the equiietnents: to keep accounting ie(oid5 in ac(ordance with 5e(tion 130 of the (haiities A¢. io piepare accounts which acioid with the accounting re(ords and comply wilh the a(counting requiiemeot5 of the Charities Act have not been mei.. or (2) to which. in my opinion. attention should be diawn in order to enable a proper uftdeislanding ol the accounts to be rea(hed. "Meose delete the words in the btuckets rfthey do not opply. Signed Dote Name Relevant professional qualilication(s) or body (il any) AT Address IER Marth 2012
Sue Baker Schools Finance Su ort Stantonf ields Pre School Fund Account 1st Au U5t 2019 to 31st Au ust 2020 Bank Balance BIF at Virgin Account at 3110812019 3110812019 24435. 42763.84 Uncleared Incorne last year Undeared payments last year Opening balance 67198.84 Total Income Virgin Account Interest Total Expenditure 2019120 2019120 2019120 108024.37 449.02 111072.97 64599.26 Bank Balance CIF at Virgin Account at 3110812020 3110812020 21386.40 43212.86 Uncleared Income this year Uncleared payments this year Closing balance 64599.26