## **ST PETERS PRE-SCHOOL TRADING AS OLIVE TREE PRE-SCHOOL** ## **INDEPENDENT EXAMINERS REPORT ON THE UNAUDITED ACCOUNTS TO THE TRUSTEES OF ST PETERS PRE – SCHOOL TRADING AS OLIVE TREE PRE-SCHOOL CHARITY NO 1027975** I report on the accounts of the Pre-School for the year ended 31 August 2020 which are set out on pages 2 and 3. ## **Respective responsibilities of trustees and examiner** As the charities trustees you are responsible for the preparation of the accounts; you consider that the audit requirements of section 43 (2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state. On the basis of procedures specified in the General Directions given by the Charity Commissioners under sec 43 (7) b of the Act, whether particular matters have come to my attention. ## **Basis of independent examiners report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. In connection with my examination.no matters have come to my attention which give me reasonable cause to believe that in any material respect the requirements - a to keep accounting records in accordance with sec 41 of the Act; and - b to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met; or - 2 to which in my opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: _A Smith_ Adam Smith Date 25[th] June 2021 ## **St Peters Pre School Income and Expenditure Account for the year ended 31 August 2020** |**Income**
Council funding
Fees
Fundraising
Grants
Inclusion Grant
Other income
Catering Income
Milk refund
Interest receivable
**Expenditure**
Staff wages
Consumables
Catering expenditure
Supplies of equipment
Rent and Rates for premises
Other premises costs
Office Costs
Accountancy fees
Training Courses
OfstedChildcare registration
Sundry expenses
Trips and activities
Net Surplus / (Deficit)|**31 August 2020**
**31 August 2019**
115,692
141,398
1,535
999
3,773
882
1,767
1,410
10
7
122,777
144,696
98,259
92,363
6,824
7,484
1,368
7,527
4,641
4,938
0
0
5,644
10,527
4,110
4,286
250
250
3,409
4,743
35
35
1,531
391
1,982
2,659|**31 August 2020**
**31 August 2019**
115,692
141,398
1,535
999
3,773
882
1,767
1,410
10
7
122,777
144,696
98,259
92,363
6,824
7,484
1,368
7,527
4,641
4,938
0
0
5,644
10,527
4,110
4,286
250
250
3,409
4,743
35
35
1,531
391
1,982
2,659| |---|---|---| |||
92,363
7,484
7,527
4,938
0
10,527
4,286
250
4,743
35
391
2,659| ||128,053
135,203|| ||(5,276)
9,493|| 2 ## **St Peters Pre School Balance Sheet as at 31 August 2020** |**St Peters Pre School**
**Balance Sheet as at 31 August 2020**||| |---|---|---| |**Fixed assets**
Computer equipment
**Current assets**
Stock of toys and equipment
Community Account
Saver Account
Fund Raising Account
Debtor
Cash Float
**Current liabilities**
Sundry creditors
Net current assets
**NET ASSETS**|**31 August 2020**
2,106
1,266
1,786
12,073
1,006
18,237
18,237
18,237|**31 August 2019**
2,106
1,266
14,596
4,537
1,006
23,511| |||| |||23,511| |||23,511| 3 **Trustees' Annual Report for the period** **From** Period start date Period end date Day Month Year Day Month Year 01 09 2019 **To** 31 08 2020 ## Reference and administration details **Charity name** St Peters Pre-School **Other names charity is known by** Olive Tree Pre-School **Registered charity number (if any)** 1027975 **Charity's principal address** Coxford Playground, Olive Road Coxford Southampton **Postcode** SO16 5FQ ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||KayleyBlake|Chair||| ||Leanne Young|Secretary||| ||Caroline Craven|Treasurer||| ||Laura Baddams|||| ||CarlyFawson|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **December 2005** **TAR** 1 |**Names and addresses of advisers (Optional information)**
**Type of advisor**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of advisor**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of advisor**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** ## **Structure, governance and management** ## **Description of the charity’s trusts** Constitution adopted on 16[th ] October 1993 Type of governing document Amended on 24[th ] November 2006 (eg. trust deed, constitution) Association consisting of 4 Members How the charity is constituted (eg. trust, association, company) Trustees are appointed or reappointed annually at the Annual General Trustee selection methods Meeting held in October (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** Trustees have access to all policies and procedures. These are reviewed You **may choose** to include annually or when new policies arise. EY2 forms are submitted by all additional information, where trustees by which DBS checks are then automatically carried out. relevant, about: - Policies and procedures St Peters Pre-School (trading as Olive Tree Pre-School) is a adopted for the induction and member of the pre-school learning alliance which provides helpful training of trustees. advice in the running of the pre-school. - • The charity’s organisational Risk assessments are carried out daily in the pre-school. A risk - structure and any wider assessment form from the PLA insurance scheme is also completed each - network with which the charity term. works. - Relationship with any related parties. - Trustees’ consideration of major risks and the system and procedures to manage them. ## **Objectives and activities** **Summary of the objects of the charity set out in its governing document** The setting is a multi-cultural and inclusive setting. We welcome children aged 2 years to school age. Our aim is to build positive and friendly relationships as we serve the local community. **December 2005** **TAR** 2 - Learn through play - - Regular visits from local agencies offer support to the - **Summary of the main** children’s learning **activities in relation to these** - Organised School trips and Fundraising events to support the pre- **objects** school ## **Additional details of objectives and activities (Optional information)** We apply for grants on the recommendations of outside agencies. You **may choose** to include Parents also have direct involvement with the pre-school and local further statements, where business will often donate raffle prizes to support our fund-raising efforts relevant, about: - Policy on grantmaking - Policy programme related investment - Contribution made by Volunteers ## Achievements and performance **Summary of the main achievements of the charity during the year** **December 2005** **TAR** 3 ## **Financial review** Reserves policy active **Brief statement of the charity’s policy on reserves** ## **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - The charity’s principal sources of funds (including any fundraising). We receive government funding for children aged 2 and up and grants from the local government to support specific children’s needs. Parent fundraising throughout the year has helped to enhance the provision of the pre-school to support the children in their learning. This covers staff costs etc. and the daily running of the pre-school. - How expenditure has supported the key objectives of the charity. - Investment policy and objectives including any ethical investment policy adopted. ## **Other optional information** ## **Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** K Blake **Full name(s)** Kayley Blake **Position (eg secretary, chair,** Chair **etc) Date** 30/06/2021 **December 2005** **TAR** 4