AGM October 10[th] 2024 ## Apologies Kerry – Official member Katie – Others (in the process of joining) Holly – Other Kira – Other Atendees Tracey, Leanne, Holly, Nicola, Bex, Filipa, Laura The quorum has been met Previous notes accepted ## **Nicola report attached and thank you’s** Nicola will carry on being the chair, she is happy to take on another year ## **Tracey report attached** ## **Holly report attached** No resignation of members ## **To discus and to do** Trees have been cut and managed – this looks great. Discuss staff bonus – Holly and Nicola to discuss numbers and then get back to the committee to vote Ladies night – to be renamed? / Possibly may 16[th] ? Bring in lateness policy – Nicola/Holly will look into this Christmas chocolate tombola ## BUTTERCROSS PRE-SCHOOL RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2024 ||2023/2024|2022/23|Difference| |---|---|---|---| |||£|| |Receipts|||| |Fees and Grants||127,168.54|127,168.54| |(Grant Funding)|103,355.16||| |(EYPP)|||| |(Fees)|26,619.82||| |Fundraising|3,892.60|3,539.38|-353.22| |(school Lotery)|||| |(Xmas DVD)|||| |(Rafe)|||| |(donatons)|||| |(easy Fundraising)|||| |(Art work)|||| |(Book Club)|||| |(Ladies Night)|||| |(Bunny Hop)|||| |(Summer Fair)|||| |(Xmas Party)|||| |(Cake Sale)|||| |Uniforms|282.00|284.00|2.00| |School Trip|220.00|260.00|40.00| |Milk|218.65|253.97|35.32| |Co-Op Community Fund|0.00|0.00|0.00| |First Aid Course||0.00|0.00| |Other|2,026.16|7,643.00|5,616.84| |Bank Interest|2,384.63||-2,384.63| ||138,999.02|139,148.89|149.87| |Payments|||| ||||0.00| |Wages & PAYE|118,270.99|113,717.40|4,553.59| |Pensions|3,960.99|3,406.96|554.03| |Milk/Snacks|48.52|70.40|-21.88| |Rates|914.11|870.40|43.71| |Ofce Equipment & statonery|710.45|1,554.68|-844.23| |Play Equipment/Materials|1,134.17|472.44|661.73| |Co-Op Community Fund||0.00|0.00| |EYPP||0.00|0.00| |Cleaning Equipment/Materials|1,063.55|589.26|474.29| |Improvements, repairs and renewals|2,349.96|6,823.67|-4,473.71| |Utlites|4,125.07|1,471.73|2,653.34| |Training|0.00|0.00|0.00| |Advertsing|0.00|194.70|-194.70| |Insurance|1,138.50|1,105.75|32.75| |Telephone & Internet|857.14|655.22|201.92| |School Uniforms|231.25|255.00|-23.75| |Staf Uniforms|394.19|308.28|85.91| |Professional fees|1,977.73|3,202.70|-1,224.97| |Website|0.00|0.00|0.00| |Subscriptons/Memberships|1,617.55|119.15|1,498.40| |Fundraising (book club/artwork)|0.00|180.48|-180.48| |(Book Club)|0.00||| |(Artwork)|189.36||189.36| |School Trip|195.00|310.00|-115.00| |Xmas Party/Summer Fair/Easter Fair|0.00|0.00|0.00| |(Xmas Party)|0.00||0.00| |(Summer Fair)|0.00||0.00| |(Easter Fair)|0.00||0.00| |Consumables|||| |(Pety Cash)|43.07|150.00|| |(Pre-Pay Card)|3,150.00|3,650.00|-500.00| |Sundries|1,626.79|1,038.18|588.61| ||143,998.39|140,146.40|3,851.99| |Surplus / ( - defcit )|-4,999.37|-997.51|| |Balances brought forward|||| |Natwest - current account|34,525.50|34,575.50|| |Natwest - reserve account|173,749.03|173,749.03|| |Pety cash|62.66|62.66|| |Pre-Pay Card|112.22|112.22|| |Outstanding cheques|||| ||208,449.41|208,499.41|| |Balances carried forward|||| |Natwest - current account|27,166.57|34,525.50|| |Natwest - reserve account|176083.66|173,749.03|| |Pety cash|15.73|62.66|| |Pre-Pay Card|184.08|112.22|| |Outstanding cheques|||| ||203,450.04|208,449.41|| |Surplus / ( - defcit )|-4,999.37|-50.00|| Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Buttercross Pre-school On accounts for the year ended 3151 March 2024 Charity no (if any) 1027894 Set out on pages Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity's trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibilrty to= examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charrty Commission (under section 145(5)(b) of the Charities Act, and to state whether particular matters have come to my attention. Basis of independent My examination was carried out in accordan￿ viith general Directions given examinerfs statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the eviden￿ that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, wew and the report is limited to those matters set out in the statement below. Independent In connection with my examination. no matter has come to my attention examiner's statement (other than that disclosed below ') 1. vthich gives me reasonable cause to believe that in, any material respect, the requirements.. to keep accounting records in accordance with secb'on 130 of the Charities Act; and to prepare accounts vthich accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met" or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ' Please delete the words in the brackets rf they do not apply. Signed: Date: 1311012024 Name: Sally Ashmore Relevant professional qualificatlon(s) or body (if any): ACCA IER March 2012 Address: Ashmore & McGill CCA Ltd 1 Fisher Lane, Bingham. Nottingham, NG13 8BQ Section B Disclosure Only complete if the examiner needs to highlight material problems. IER March 2012 Glve here brief details of any items that the examiner wishes to disclose. IER March 2012