## - Buttercross pre school AGM Meeting Tuesday 10th October 2023 7pm 

**Present** – Nicola Vaughan, Tracey Marrs, Natalie Hayden, Rebecca Chalke, Kira Hazeldine, Holly loft, Fillipa Batista, Leanne Taylor, Rachel Bartram, Laura 

Big thank you to all staff who have worked so hard this past year! 

## **Agenda and to do’s** 

New noticeboards purchased and awaiting Martin to install these. Social Media Manager is needed to help run our pages. Push ‘easy fundraising’ in the run up to Christmas Staff Bonus – Discuss next meeting. Speak with Mark to create a ‘Vale’ design and potential discount for Buttercross Laura to ask Bradshaw’s about tree cutting so we are able to keep on top of it Dads’ night – Curry and quiz? – Discuss more next meeting Advertise prosecco glass hire Redo a step by step (screenshot) on applying for DBS Discuss about taking back the website so we can edit and run in house 

## **Outstanding issues from last meeting** 

N/A 

## **Managers report** 

Tracey’s report 

## **Chairs report** 

Nicola’s report 

## **Financial report** 

Hollys report 

## **Fundraising** 

Discuss more in next meeting 

## **Staffing** 

Discuss Bonus & Holly mentioned about pay review and minimum wage raising April 2024 




Buttercross Pre School 1027894 Receipts and payments accounts CC16a For the period Period start date Period end date To from 4/1/2022 3/31/2023 

## Section A Receipts and payments 

|Section A Receipts and payments|||||
|---|---|---|---|---|
|to the nearest      £<br>A1 Receipts<br>Fees & Grants<br>127,169<br>Uniforms<br>284<br>Fundraising<br>3,539<br>Other<br>1,942<br>Bank interest<br>767<br>_Sub total(Gross income for AR)_133,701<br>-<br>-<br>_Sub total_-<br>_Total receipts_ 133,701<br>A3 Payments<br>Wages<br>117,124<br>Premises costs<br>2,342<br>General runningcosts<br>14,240<br>Materials,consumables,equipment<br>5,088<br>Subscriptions<br>119<br>Advertising<br>195<br>Miscellaneous<br>1,051<br>_Sub total_ 140,159<br>-<br>-<br>_Sub total_ -<br>_Total payments_ 140,159<br>_Net of receipts/(payments)_ -                 6,458<br>A5 Transfers between funds<br>-<br>A6 Cash funds last year end<br>214,907<br>_Cash funds this year end_ 208,449<br>Unrestricted<br>funds<br>A2 Asset and investment sales,<br>(see table).<br>A4 Asset and investment<br>purchases, (see table)|Restricted funds<br>to the nearest £<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-|to the nearest £<br>Endowment<br>funds|Total funds<br>to the nearest £|Last year<br>to the nearest £|
|||-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-|127,169<br>284<br>3,539<br>1,942<br>767<br>133,701|133,143|
|||||375|
|||||5,201|
|||||2,503|
|||||51|
||||||
||||||
||||||
|||||141,273|
||||||
|||-<br>-<br>-|-<br>-<br>-||
|||||-|
|||||-|
||||||
|||-|133,701|141,273|
||||||
|||-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-|117,124<br>2,342<br>14,240<br>5,088<br>119<br>195<br>1,051<br>-<br>-<br>140,159|112,175|
|||||2,821|
|||||7,510|
|||||6,221|
|||||1,291|
|||||180|
|||||1,639|
||||||
||||||
|||||131,837|
||||||
|||-<br>-<br>-|-<br>-<br>-||
||||||
|||||-|
||||||
|||-|140,159|131,837|
||||||
|||-<br>-<br>-<br>-|-                 6,458<br>-<br>214,907<br>208,449|9,436|
|||||-|
|||||205,471|
|||||214,907|





## Section B Statement of assets and liabilities at the end of the period 

|Categories<br>B1 Cash funds<br>B2 Other monetary assets<br>B3 Investment assets<br>B5 Liabilities<br>B4 Assets retained for the<br>charity’s own use<br>Signed by one or two trustees on<br>behalf of all the trustees|Details<br>Bank accounts<br>Pre-pay card<br>_Total cash funds_<br>Details<br>Details<br>Details<br>Details<br>Signature<br>(agree balances with receipts and payments<br>account(s))|to nearest £<br>to nearest £<br>208,337<br>-<br>112<br>-<br>-<br>-<br>208,449<br>-<br>OK<br>OK<br>to nearest £<br>to nearest £<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>Cost (optional)<br>-<br>-<br>-<br>-<br>-<br>Cost (optional)<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>Print Name<br>Unrestricted<br>funds<br>Restricted funds<br>Unrestricted<br>funds<br>Restricted funds<br>Fund to which asset<br>belongs<br>Fund to which asset<br>belongs<br>Fund to which<br>liability relates<br>Amount due<br>(optional)|to nearest £<br>Endowment<br>funds|
|---|---|---|---|
|||||
|||||
||||-|
||||-|
||||OK|
||||to nearest £<br>Endowment<br>funds|
||||-|
||||-|
||||-|
||||-|
||||-|
||||-|
||||Current value<br>(optional)|
||||-|
||||-|
||||-|
||||-|
||||-|
||||Current value<br>(optional)|
||||-|
||||-|
||||-|
||||-|
||||-|
||||-|
||||-|
||||-|
||||-|
||||When due<br>(optional)|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of<br>approval|
|||||
|||||





Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
R•port to the trusteesl
member8 of
Buttercross Pre-school
On accounts for the y•ar
ènded
31$1 March 2023
Charity no
lif any)
1027894
Set out on page8
Respective The charity's trustees are responsible for the preparation of the accounts.
responsibilities of The charity's trustees Gonsider that an audit is not required for this year
trustees and examlnei under section 144 of the Charities Act 2011 (the Charities Actl and that an
independent examination is needed.
It is my responsibility to".
examine the actA)unls under section 145 of the Charities A¢L
lo follow the procedures laid down in the general Dire¢b"ons given by the
Charity Comrnission lunder section 1451Sllbl of the Charities Act, and
to slate whether particular matters have ¢ome to my attents"on.
Basis of independent My examinab'on was carried out in accordan¢e with general Direcb"ons given
examiners statement by the Charity Commission. An examination includes a review of the
a¢¢ounting records kept by the Charity and a comparison of the accounts
Presented with those records. It also includes eonsideration of any unusual
items or disclosures in the accounts, and seeking explanations from the
trustees concerning any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audit, and
consequently no opinion is given as lo whether the accounts present a 'true
and fairf view and the report 1$ limited to those matters set out in the
statement below.
Independent In Connection with my examination, no matter has come to my attention
examinerfs statement (other than that disc105ed below")
1. which gives me reasonable cause to believe that in, any m*erial respect.
the requirements..
to keep accounting records in accordance with section 130 of the
ChÈrities Act., and
to prepare accounts which accord with the accounting records and
compty with the accounting requirements of the Charities Act
have not been met. or
2. to whi¢h, in my opinion, attention should be drawn in order lo enable a
proper understanding of the accounts to be reached.
Please delet& th8 words in the bTrckets if they do not apply.
Slgned:
Dato:
2510812023
Name:
Sally Ashmore
ACCA
quallfl¢atlonls) or body
Irf any):
IER
March 2012

Address:
Ashmore & McGill CCA Ltd
1 Fisher Lane, Bingham, Nottingham, NG13 8BQ
Section B
Dis¢losure
Only complete If the examiner needs lo h19hlight mater￿& problems.
IER
March 2012

Give here brief detall8 of
any item$ that the
examinerwishes to
disclose.
IER
March 2012