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Trustees' Annual Report for the period
From Period start date T Period end date
1 sept 2022 o 31 AUGUST 2023
Section A Reference and administration details
Charity name EXPLORERS PRE SCHOOL
Other names charity is known by NONE
Registered charity number (if any) 1027807
Charity's principal address C/O ST NICHOLAS C OF E PRIMARY SCHOOL
ASH WALK
HENSTRIDGE
Postcode BA8 0QD
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## **Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 SOPHIE McLEAN CHAIR FROM APRIL 2023-
2 ESME ROBINS SECRETARY FROM JUNE 2021
BARRY HOWLETT TREASURER FROM APRIL 2019
3 (SALARIES)
4 HAYLEY VINCENT FROM APRIL 2023-
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Name Dates acted if not for whole year
NONE
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> March **2012**
**TAR**
**Names and addresses of advisers (Optional information)**
**Type of adviser Name Address ANONE**
**Name of chief executive or names of senior staff members (Optional information)**
MRS. ANNA SWINBURN (SENIOR STAFF MEMBER)
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
CONSTITUTION
Type of governing document (eg. trust deed, constitution) COMMITTEE How the charity is constituted (eg. trust, association, company) ELECTED BY PARENTS Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures
- adopted for the induction and training of trustees;
- the charity’s organisational
- structure and any wider network with which the charity works;
- relationship with any related
- parties;
- trustees’ consideration of
- major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
THE AIMS OF THE PRE-SCHOOL ARE TO ENHANCE THE DEVELOPMENT AND EDUCATION OF CHILDREN PRIMARILY UNDER STATUTORY SCHOOL AGE, BY ENCOURAGING PARENTS TO **Summary of the objects of the** UNDERSTAND AND PROVIDE FOR THE NEEDS OF THEIR **charity set out in its** CHILDREN THROUGH COMMUNITY GROUPS. **governing document**
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> March **2012**
**TAR**
AND BY:
A) OFFERING APPROPRIATE PLAY, EDUCATION AND CARE FACILITIES, FAMILY LEARNING AND EXTENDED HOUR GROUPS, TOGETHER WITH THE RIGHT OF PARENTS TO TAKE RESPONSIBILITY FOR AND TO BECOME INVOLVED IN THE ACTIVITIES OF SUCH GROUPS, ENSURING THAT SUCH GROUPS OFFER OPPORTUNITIES FOR ALL CHILDREN WHATEVER THEIR RACE, CULTURE, RELIGION, MEANS OF ABILITY.
B) ENCOURAGING THE STUDY OF THE NEEDS OF SUCH CHILDREN **Summary of the main** AND THEIR FAMILIES AND PROMOTING PUBLIC INTEREST IN AND **activities undertaken for the** RECOGNITION OF SUCH NEEDS IN THE LOCAL AREAS. **public benefit in relation to these objects (include within** C) INSTIGATING AND ADHERING TO AND FURTHERING THE AIMS **this section the statutory** AND OBJECTS OF THE PRE-SCHOOL LEARNING ALLIANCE. **declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme
- related investment;
● contribution made by volunteers.
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> March **2012**
**TAR**
Section D Achievements and performance
## **G**
FAMILIES CHOOSING TO SEND THEIR CHILDREN TO PRE-SCHOOL AS OPPOSED TO ELSEWHERE. THE NUMBERS OF CHILDREN TYPICALLY DROP IN THE AUTUMN TERM AFTER SCHOOL INTAKES AND RISE AGAIN AS THE ACADEMIC YEAR PROGRESSES. NUMBERS WERE LOW DUE TO 50% OF CHILDREN MOVING UP TO PRIMARY SCHOOL. WE SUCCESSFULLY RECEIVED GRANTS FROM SOMERSET EARLY YEARS AND HENSTRIDGE PARISH COUNCIL. WE ARE WORKING ON INCREASING NUMBERS IN THE SPRING AND SUMMER TERM. WE WILL DO THIS BY MARKETING AND PROMOTING OUR PRESCHOOL.
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> March **2012**
**TAR**
**Section E Financial review**
**Brief statement of the**
**charity’s policy on reserves**
**Details of any funds materially in deficit**
WITHIN THE CONSTITUTION IS A SECTION ENTITLED FINANCE AND ACCOUNTS. IT STATES THAT THE COMMITTEE WILL ENSURE THAT THE PRE-SCHOOL COMPLIES WITH THE REQUIREMENTS OF THE CHARITIES ACTS AS TO THE KEEPING OF FINANCIAL RECORDS. THE AUDITING OF ACCOUNTS AND THE PREPARATION AND TRANSMISSION TO THE CHARITY COMMISSION.
**Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
● the charity’s principal sources of funds (including any fundraising);
● how expenditure has supported the key objectives of the charity;
● investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** SOPHIE McLEAN
**Position (eg Secretary, Chair, etc)** CHAIR
**Date** 28/6/23
> March **2012**
5
**TAR**
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Explorers Pre School No
1027807
Receipts and payments accounts CC16a
For the period 01-Sep-22 31-Aug-23
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Parents Fees 7,675 - - 7,675 5,682
Vouchers 32,453 - - 32,453 52,969
Grants 15,000 - - 15,000
Donations - - -
Fundraising - - - - -
Bank Interest 89 - - 89 8
- - - 80
Fundraising (Lloyds) 3,098 3,098 553
Petty Cash - - -
-
- - - - -
Sub total (Gross income for
58,315 - - 58,315 59,150
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 58,315 - - 58,315 59,150
A3 Payments
Fundraising Costs - - - - -
Salaries 52,915 - - 52,915 58,424
Rent & Rates - - - 35
Other prenmises costs 1,900 - - 1,900 587
Catering costs - - - - -
Consumables & equipment 717 - - 717 809
Office Costs 1,389 - - 1,389 1,395
Subscriptions 551 - - 551
Training cost 535 535 282
DAF 788 788
Other payments 818 818 1,211
Bank charges 60 60 93
Goods and Toys 1,644 - - 1,644 1,389
Sub total 61,317 - - 61,317 64,225
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 61,317 - - 61,317 64,225
Net of receipts/(payments) -3,002 - - -3,002 -4,933
A5 Transfers between funds - - - -
A6 Cash funds last year end 23,078 - - 23,078 28,011
Cash funds this year end 20,076 - - 20,076 23,078
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CCXX R1 accounts (SS)
18/05/2024
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on behalf
of all the trustees
(agree balances with receipts and payments
account(s))
**Details**
**B1 Cash funds**
As at 31st August 2023 - CAF
As at 31st August 2023 - Lloyds
As at 31st August 2023 - Cash
**_Total cash funds_**
**Details**
**B2 Other monetary assets**
**Details**
**B3 Investment assets**
**Details**
**Details**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
Signature|**Unrestricted**
**funds**
**to nearest £**
**16,667**
**3,407**
**-**|**Restricted**
**funds**
**to nearest £**
**-**
**-**|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
||**20,074**|**-**|**-**|
||Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval|
CCXX R2 accounts (SS)
18/05/2024
2
Exp
]Q27ao2
1. Accounts Review
I have re¢on¢iled the Chaity's CAF BankAccounts and the Lioyds BankAccount to
34re8 ano confirm the ciosine cash accounts as recorded in Section 81 Cash Funds ot
th8 Charity Commission Retum.
I can agree th* the A1 Receipts less the A3 Payments figure is correctly reflected in the
Cash movement between Cash at the end of the prevlous year ano the end of this year.
I have found no evi(ience that any entry should be made in A2 01 A4 ot the Return.
2. Limitations of this Report
I have not aLsdited whether each item ol Expenditure has been correctlv allocateo to t
Individual cosi centres.
3. Observations
In the 2021-2022 Report il was noted that the Petty C8sh balance of £6 had not been
incluije(J in the return. This year's Opening Balance in the Petty Casn Log snows L4
clifferent amount of £3 and a Closing Balance of £8 which a&ain has not been includ8
on the Return.
I would recommend that these balances be accounted for in the 2023-24 Return.
4. Opinion
l am happy to confirm that the Charity's 8ccounts tor the period I" September 2022 to
31- August 2023 ale 88tisfactory and ale Supported by adequate recoros.
Ashley James Shi
28" February 2024