## **Trustees' Annual Report for the period**
Period start date 1 sept
**To**[Period end date ] 2021 31 AUGUST 2022
**From**
## Section A Reference and administration details
## **Charity name**
EXPLORERS PRE SCHOOL
**Other names charity is known by Registered charity number (if any)** 1027807
NONE
**Charity's principal address** C/O ST NICHOLAS C OF E PRIMARY SCHOOL
ASH WALK
HENSTRIDGE **Postcode BA8 0QD**
## **Names of the charity trustees who manage the charity**
**Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1 KELLY GROVES CHAIR FROM NOV 2019 -[SECRETARY ] FROM NOV 2020 – JUNE 2[HANNAH SQUIRES] 2021 3 ESME ROBINS SECRETARY FROM JUNE 2021 -
TREASURER FROM APRIL 2019 - 4[BARRY HOWLETT ] (SALARIES)
- 5
- 6
- 7
- 8
- 9
- 10
- 11
- 12
- 13
- 14
- 15
- 16
- 17
- 18
- 19
20
**Name Dates acted if not for whole year** NONE
**Names and addresses of advisers (Optional information)**
1
> March **2012**
**TAR**
**Type of adviser Name Address ANONE**
**Name of chief executive or names of senior staff members (Optional information)**
MRS. ANNA SWINBURN (SENIOR STAFF MEMBER)
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
CONSTITUTION Type of governing document
- (eg. trust deed, constitution)
COMMITTEE How the charity is constituted
(eg. trust, association, company) ELECTED BY PARENTS Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures
- adopted for the induction and training of trustees;
- the charity’s organisational
- structure and any wider network with which the charity works;
- relationship with any related
- parties;
● trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
THE AIMS OF THE PRE-SCHOOL ARE TO ENHANCE THE DEVELOPMENT AND EDUCATION OF CHILDREN PRIMARILY UNDER STATUTORY SCHOOL AGE, BY ENCOURAGING PARENTS TO **Summary of the objects of the** UNDERSTAND AND PROVIDE FOR THE NEEDS OF THEIR CHILDREN **charity set out in its governing** THROUGH COMMUNITY GROUPS. **document**
2
> March **2012**
**TAR**
AND BY: A) OFFERING APPROPRIATE PLAY, EDUCATION AND CARE FACILITIES, FAMILY LEARNING AND EXTENDED HOUR GROUPS, TOGETHER WITH THE RIGHT OF PARENTS TO TAKE RESPONSIBILITY FOR AND TO BECOME INVOLVED IN THE ACTIVITIES OF SUCH GROUPS, ENSURING THAT SUCH GROUPS OFFER OPPORTUNITIES FOR ALL CHILDREN WHATEVER THEIR RACE, CULTURE, RELIGION, MEANS OF ABILITY.
B) ENCOURAGING THE STUDY OF THE NEEDS OF SUCH CHILDREN AND THEIR FAMILIES AND PROMOTING PUBLIC INTEREST IN AND **Summary of the main activities** RECOGNITION OF SUCH NEEDS IN THE LOCAL AREAS. **undertaken for the public benefit in relation to these** C) INSTIGATING AND ADHERING TO AND FURTHERING THE AIMS **objects (include within this** AND OBJECTS OF THE PRE-SCHOOL LEARNING ALLIANCE. **section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related
- investment;
● contribution made by volunteers.
3
> March **2012**
**TAR**
Section D Achievements and performance
FAMILIES CHOOSING TO SEND THEIR CHILDREN TO PRE-SCHOOL **Summary of the main** AS OPPOSED TO ELSEWHERE. THE NUMBERS OF CHILDREN **achievements of the charity** TYPICALLY DROP IN THE AUTUMN TERM AFTER SCHOOL INTAKES **during the year** AND RISE AGAIN AS THE ACADEMIC YEAR PROGRESSES. AFTER THE EFFECTS OF COVID 2020 AND CONTINUED RESTRICTIONS INTO 2021. NO FUNDRAISING WAS ABLE TO TAKE PLACE AND THIS CONTINUED INTO THE YEAR ENDING 2022. ACHIEVEMENTS INCLUDED THE ADJUSTMENTS IMPLEMENTED TO BE A COVID SAFE ENVIRONMENT FOR THE CHILDREN. WHILST STILL BEING ABLE TO OFFER A STABLE ENVIRONMENT THAT REMAINED FAMILIAR TO THE CHILDREN.
4
> March **2012**
**TAR**
**Section E Financial review**
**Brief statement of the**
**charity’s policy on reserves**
**Details of any funds materially in deficit**
WITHIN THE CONSTITUTION IS A SECTION ENTITLED FINANCE AND ACCOUNTS. IT STATES THAT THE COMMITTEE WILL ENSURE THAT THE PRE-SCHOOL COMPLIES WITH THE REQUIREMENTS OF THE CHARITIES ACTS AS TO THE KEEPING OF FINANCIAL RECORDS. THE AUDITING OF ACCOUNTS AND THE PREPERATION AND TRANSMISSION TO THE CHARITY COMMISSION.
**Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
● the charity’s principal sources of funds (including any fundraising);
● how expenditure has supported the key objectives of the charity;
● investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** KELLY GROVES
**Position (eg Secretary, Chair, etc)** CHAIR
**Date** 28/06/2021
> March **2012**
5
**TAR**
**----- Start of picture text -----**
Explorers Pre School No
1027807
Receipts and payments accounts CC16a
For the period 01-Sep-21 31-Aug-22
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Parents Fees 5,682 - - 5,682 5,170
Vouchers 52,969 - - 52,969 61,993
Grants - - -
Donations - - -
Fundraising - - - - -
Bank Interest 8 - - 8 -
Training (credit) 80 - 80 -
Fundraising (Lloyds) 553 553 1,662
Petty Cash - - -
-
- - - - -
Sub total (Gross income for
59,292 - - 59,292 68,825
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 59,292 - - 59,292 68,825
A3 Payments
Fundraising Costs - - - - -
Salaries 58,424 - - 58,424 54,255
Rent & Rates 35 - - 35
Other prenmises costs 587 - - 587 940
Catering costs - - - - 72
Consumables & equipment 809 - - 809 778
Office Costs 1,395 - - 1,395 2,335
Meeting costs - - -
Training cost 282 282 755
Bad debts -
Other payments 1,211 1,211 1,171
Bank charges 93 93 84
Goods and Toys 1,389 - - 1,389 -
Sub total 64,225 - - 64,225 60,390
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 64,225 - - 64,225 60,390
Net of receipts/(payments) -4,933 - - -4,933 8,435
A5 Transfers between funds - - -
A6 Cash funds last year end 28,011 - - 28,011 19,576
Cash funds this year end 23,078 - - 23,078 28,011
**----- End of picture text -----**
CCXX R1 accounts (SS)
01/03/2024
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on behalf
of all the trustees
(agree balances with receipts and payments
account(s))
**Details**
**B1 Cash funds**
As at 31st August 2022 - CAF
As at 31st August 2022 - Lloyds
As at 31st August 2022 - Cash
**_Total cash funds_**
**Details**
**B2 Other monetary assets**
**Details**
**B3 Investment assets**
**Details**
**Details**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
Signature|**Unrestricted**
**funds**
**to nearest £**
**20,456**
**2,620**
**-**|**Restricted**
**funds**
**to nearest £**
**-**
**-**|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
||**23,076**|**-**|**-**|
||Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval|
CCXX R2 accounts (SS)
01/03/2024
2
Explorers Prn S¢hool (Henstridze)_Charity Number lQ278QZ
1. Accounts Review
I have reconciled the Chaity's CAF Bank Accounts and the Lloyds Bank Account to
agree 8n¢ confirm thè closing cash accounts as recorded in Section 81 Cash Funds of
the Charity Commission Retum.
I can agree that the A1 Receipts less the A3 Payments figure is corrertly reflected in the
C8sh movement between Cash at the end of the previous year and the end of this year.
I have tound no evidence that any entry should be made in A2 or A4 of the Retum.
2. Limitations of this Report
I have not audited whether each item of Expendrture has been correctlv allocated to the
individual cost centres.
3. Observations
In the 2020-2021 Report it W89 recommended that Petty Cash should be reconciled
more regularly. I can confirm that controls are now in place but the Petty Cash balance
01 £6 has not been included in the reiurn.
4. Oplnlon
l am happyto confirm th8ttheCharty'$ 8ecountstorth& period 1° September 2021 to
31" August 2022 are satisfactory and are supported ty adequate records.
Ashley James Shiriin B.A.
28" February 2024