2020-08-31-accounts - Explorers

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Trustees, Annual Report for the period (oMms' Period start date Period end date 31 August 2020 From To Section A Reference and administration details Charity name EXPLORERS PRE SCHOOL Other names charity is known by NONE Registered charity number (if any) 1027807 Charity's principal address CIO ST NICHOLAS C OF E PRIMARY SCHOOL ASH WALK HENSTRIDGE Postcode BA8 OQD Names of the charity trustees who manage the charity Dates acted if not for whole Office (if any) ear Name of person (or body) entitled toa oint trustee ifan Trustee name SAMMIE PECKOVER KELLY GROVES HARRIET WHITNEY AMY POINTER KEITH PECKOVER BARRY HOWLETT BARRY HOWLETT CHAIR FROM JULY 2018- NOV 2019 FROM NOV 2019 FROM FEB 2018- NOV 2019 FROM NOV 2019 FROM JULY 2018-NOV 2019 CHAIR SECRETARY SECRETARY TREASURER PAYROLL ADMIN TREASURER FROM APRIL 2019 FROM NOV 2019 10 11 12 13 14 15 16 17 18 19 20 Name NONE Dates acted if not for whole ear Names and addresses of advisers (Optional infonnation) TAR March 2012

e of adviser NONE Name Address Name of chief executive or names of senior staff members (Optional information) MRS. ANNA SWINBURN (SENIOR STAFF MEMBER) Section B Structure, overnance and mana ement Description of the charity's trusts CONSTITUTION Type of governing document How the charity is constituted COMMITTEE e:1.. IriJ<" .ThSS.uC!4 jiOr-: Trustee selection methods leg. sc,poir;'Q&.d r)li, eler ELECTED BY PARENTS Additional governance issues (Optional information) You may choose to include additional information, where relevant, about: policies and prOdureS adopted for the induction and training of trustees; the charity's organisational structure and any wider network with which the charity relationship with any related parties; trustees, consideration of major risks and the system and procedures to manage them. Section C Ob"ectives and activities THE AIMS OF THE PRE-SCHOOL ARE TO ENHANCE THE DEVELOPMENT AND EDUCATION OF CHILDREN PRIMARILY UNDER STATUTORY SCHOOL AGE, BY ENCOURAGING PARENTS TO UNDERSTND AND PROVIDE FOR THE NEEDS OF THEIR CHILDREN THROUGH COMMUNITY GROUPS. Summary ofthe objects ofthe charity set out in its governing document TAR March 2012

AND BY: A) OFFERING APPROPRIATE PLAY, EDUCATION AND CARE FACILITIES, FAMILY LEARNING AND EXTENDED HOUR GROUPS, TOGETHER WITH THE RIGHT OF PARENTS TO TAKE RESPONSIBILITY FOR AND TO BECOME INVOLVED IN THE ACTIVITIES OF SUCH GROUPS, ENSURING THAT SUCH GROUPS OFFER OPPORTUNITIES FOR ALL CHILDREN WHATEVER THEIR RACE, CULTURE, RLEGION, MEANS OF ABILITY. B) ENCOURAGING THE STUDY OF THE NEEDS OF SUCH CHILDREN AND THEIR FAMILIES AND PROMOTING PUBLIC INTERET IN AND RECOGNITION OF SUCH NEEDS IN THE LOCAL AREAS. Summary ofthe main activities undertaken for the public benefit in relation to these objects (include within this section the ststutory declaration that trustees have had regard to the guidance issued bythe Charity Commission on public benefit) C) INSTIGATING AND ADHERING TO AND FURTHERING THE AIMS AND OBJECTS OF THE PRE-SCHOOL LEARNING ALLIANCE. Additional detsils of objectives and activities (Optional inforniation) You may choose to include further statements, where relevant, about: policy on grantmaking. policy programme related investment; contribution made by volunteers. TAR March 2012

Section D Achievements and performance FAMILIES CHOOSING TO SEND THEIR CHILDREN TO PRE-SCHOOL AS OPPOSED TO ELESWHERE. THE NUMBERS OF CHILDREN TYPICALLY DROP IN THE AUTUMN TERM AFTER SCHOOL INTAKES AND RISE AGAIN AS THE ACEDEMIC YEAR PROGRESSES. Summary ofthe main achievements ofthe charity during the year WE HAVE SUCCESSFULLY IMPLEMENTED INCREASING OPENING HOURS TO BE OPEN IN LINE WITH SCHOOL HOURS EVERY WEEK DAY IN TERM TIME. OFSTED REPORT ON 17 MAY 2018 RATED GOOD-"THE STAFF'S WARM AND AFFECTIONATE MANNER SUPORTS CHILDREN'S PERSONAL DEVELOPMENT AND WELLBEING VERY EFFECTIVELY. CHILDREN MAKE GOOD PROGRESS TAR March 2012

Section E Financial review WITHIN THE CONSTITUTION IS A SECTION ENTITLED FINANCE AND ACCOUNTS. IT STATES THAT THE COMMirrEE WILL ENSURE THAT THE PRE-SCHOOL COMPLIES WITH THE REQUIREMENTS OF THE CHARITIES ACTS AS TO THE KEEPING OF FINANCIAL RECORDS. THE AUDITING OF ACCOUNTS AND THE PREPERATION AND TRANSMISSION TO THE CHARITY COMMISSION. Brief ststement ofthe charity's policy on reserves Details of any funds materially in deficit Further financial review details (Optional inforniation) You may choose to include additional information, where relevant about: the charity's principal sources of funds (including any fundraising). how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G - Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc) KELLY GROVES CHAIR nate 5 7 2fJZ/ TAR March 2012

CHARITY COMMISSION FOR ENGLAND AND WALES Ex[plorers Pre School No Receipts and payments accounts CC16a For the period from 01-Sep19 31-Aug-20 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year to the nearest to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Parents Fees Vouchers Grants Donations Fundraising Bank Interest 3,154 58,536 3,154 $8,536 6,705 42,724 1,236 2,452 10 325 17 325 17 Fundraisng (Uoyds) Pety Cash 3,393 12 3,393 12 53,177 Sub total (Gross income for AR) sse an Inves men sa es, (see table). 65,437 65,437 Sub total 65,437 65,437 53,177 A3Pa ments Fundraising Costs Salaries Rent & Rates Other prenmises costs Catering costs Consumables & equipment Office Costs meets.ng costs Training cost Bad debts Other payments Bank charges Goods and Toys 1,092 45,419 1,000 879 750 890 882 390 53,835 390 53.835 740 700 1,226 1,043 740 1,226 1,043 547 $47 341 472 1,212 60 1,603 61,356 1,212 60 1,603 61,356 Sub totsl 52,897 A4 Asset and investment urc ases see ble Sub total Total payments 61,356 61,356 52,897 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 4,081 4,081 280 15,501 19,582 15,501 19,582 280 CCXX R1 accounts (SS) 01107r2021

Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest £ Restricted funds to nearest £ Endowment funds to nearest £ Categories Details B1 Cash funds As at 31stAu ust 2020 - CAF 17,781 As at 31stAu As at 31 st August 2020 - Cash Total cash funds ust 2020 - LIO ds 1,790 12 19,583 (agree balances receipts and payments account{s)) Unrestricted funds to nearest £ Restricted funds to nearest £ Endowment funds to nearest £ Details Fund to whlch asset belon Current value tional Details Cost (optional) B3 Investment assets Fund to which asset belon Details Cost (optional) Current value tional B4 Assets retalned for the charity's own use Fund to which relates Amount due tional When due tfronal Details B5 Liabilltles Signed by one or two trustees on behalf of all the trustees Date of roval Signature Print Name . HOLJI _ ¢C CCXX R2 accounts (SS) 01107r2021

The Trustees Quiet Corner House Explorers’ Preschool High Street c/o St Nicholas Primary School Henstridge Ash Walk Somerset BA8 0RA Henstridge Somerset BA8 0QD St Nicholas Primary School 5 July 2021

Independent examiner’s report to the trustees of Explorers Charitable Incorporated Organisation (‘the CIO’)

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 August 2020.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the CIO’s accounts carried out under section 145 of the Act.

In carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement- matter of concern identified

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept as required by section 130 of the Act; or
the accounts do not accord with those records.

In carrying out my examination I noted a lapse, prior to the appointment of the current Treasurer, in the keeping of accounting records of fees paid and owed (excluding voucher payments). This resulted in poor detail of information handed over between consecutive Treasurers, albeit for a relatively small portion of income. There has been a subsequent step change improvement in financial management. I would like to offer the following recommendations to further improve financial management,

The Trustees should implement with urgency a business continuity process that includes a system for record retention and the managing/ transferring of financial documents and transaction controls. This will allow financial management to continue if the Treasurer is unable to act and ensure smooth transition to future Treasurers.
As part of this process, labelling on the Treasurer’s working spreadsheets should as clear as possible to allow a newcomer to understand without confusion.
It would also be helpful for business continuity (and auditing) to combine the Treasurer’s spreadsheets to clarify how figures flow up into the accounts
The Trustees should agree a Reserves Policy to align and formalise its position regarding cash reserves and thus ensure Trustees are clear on ‘available’ cash in bank.
The financial position should be recorded in minutes for each Trustee Committee Meeting to ensure that all Trustees have an up to date understanding at any time.
The Trustees should formalise the Delegations of Authority limits currently applied, (including from Committee to Chair for authorising expenditure, from Chair to Treasurer for distributing funds and from Treasurer to the Preschool Supervisor for use of petty cash)
The Petty Cash records should be continuous (i.e. no gaps in dates between different logs)

I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.

Signed:

Name: Mervyn Stuart Wright

Relevant professional qualification(s) or membership of professional bodies (if any): N/A Address: Quiet Corner House, High Street, Henstridge, Somerset, BA8 0RA Date: 5 July 2021