## **Raysfield Preschool Playgroup AGM Date: Oct 2020 Time: 7pm Venue: Dodington Parish Hall**
## **Attendees:**
Hannah Rea– Chair/Treasurer Kirsty Hutchinson – Secretary Kayley Burden – Parent Liaison Nicola Blaken Howard Nixon Rob Hazelby Leeanne Threader – Manager
## **Staff:**
Charlotte Cann Rachel Earl Helen Fraser
## **Apologies:**
Sarah Martin Lian Cleeve Ovens
**Chair welcome –** Hannah welcomed everyone and thanked for giving up their time. Thanked all staff for their hard work over the year and thanked the old committee for their time over the last year too.
Advised we will need to go through treasurer report and update due to covid complications in the last year. Also ask all new committee to complete some paperwork as well as standing down old committee and nominating new members.
**Manager welcome –** Leeanne mirrored this and thanked all staff and old committee for their time and events over the year. Thanked and welcome new committee.
**Treasurer report –** Hannah gave me brief overview of finances and explained difficulties resulting from covid over the previous year.
Old committee are stood down by Hannah. Kirsty and Hannah are stepping down. Howard and Nicola are taking up new roles as head and treasurer respectively.
- New committee are then nominated and seconded into their positions:
- New committee are officially welcomed and folders are handed over.
- All paper work included – role profiles, confidentiality, availability and contact details
- Leeanne advised that DBS will need to be done and gave out guidance on which forms of ID are required.
- Anna Ball to be contacted to agree time to come in to complete forms
- Guidance on EY2 form given out
- Discussed Halloween disco and the importance of fundraising events. Suggested to Rob he try to recruit some parent helpers as is a big work load alone
- Agreed to book in next meeting shortly to check progress of DBS and to start planning Christmas fundraising events.
- Everyone thanked and meeting closed.
## Raysfield Pre-School Playgroup
## Financial Report
1st September 2019 - 31st August 2020
## Prepared By Preschool Committee Treasurer
## **Raysfield Pre-School Playgroup Annual Financial Report 2018/2019**
Total Income Total Expenditure
## _**Loss**_
## _**Financial Obligations**_
**Total funds as at 31st August 2019**
Redundancy Provision for 2018/2019 Contingency Provision for 2018/2019 Petty Cash Money owed to us _**Remaining Balance in Current Account for Working Capital**_
£143,579.63 £86,842.02
## **£56,737.61**
**£55,786.72**
£5,275.09 £2,341.74 £0.00 £0.00
**£48,169.89**
## **Raysfield Pre-School Playgroup Statement of Affairs as of 1st September 2018**
**£ £** _**Assets**_ Income Owed £0.00 Cash in Bank £56,737.61 Cash in Hand £0.00 £56,737.61 _**Less Liabilities**_ accruals £950.89 £950.89 _**Accumulated Fund**_ **£55,786.72**
## **Raysfield Pre-School Playgroup Statement of Affairs as at 31st August 2019**
**£ £** _**Assets**_ Income Owed £0.00 Cash in Bank £13,071.88 Cash in Hand £0.00 £13,071.88 _**Less Liabilities**_ Accrual £0.00 £0.00
## _**Accumulated Fund**_
**£13,071.88**
## **Raysfield Pre-School Playgroup Income & Expenditure Account for the Year Ended 31st August 2019**
|**_Income:_**
**South Gloucester Council voucher fees**
**_Parent Fees_**
**Proft on Fundraising**
**Rental income**
**Grants**
**Milk grant received**
**Proft on Uniform Sales**
**_Expenditure:_**
Payroll - Wages
Rent
Equipment and toys
Training
Consumables
Insurance
Accountants Fees
Staf Uniforms
Photocopying and Stationery
Telephone
Trips/parties
Refreshments
Sundry
Subscriptions/memberships
Total expenditure
**_Surplus of expenditure over income_**|**£**
**2020**
£102,000.00
£37,000.00
£166.43
£100.00
£4,260.00
£53.21
£0.00
**£143,579.64**
£45,501.57
£13,735.97
£11,368.52
£979.29
£6,508.66
£3,337.63
£0.00
£467.52
-£266.07
£78.46
£0.00
£0.00
£5,120.37
£10.10
**£86,842.02**
**£56,737.62**|**£**
**2019**
£102,929.71
£35,532.17
£3,018.52
£100.00
£4,187.70
£53.21
£37.32
**###**
£103,453.66
£10,979.49
£4,074.21
£836.20
£1,933.24
£166.00
£0.00
£264.00
£0.00
£178.05
£672.93
£0.00
£1,018.61
£40.00
**###**
**£22,242.24**|**£**
**2018**
£102,453.02
£32,613.05
£2,088.63
£100.00
£4,705.36
£53.21
£18.95|
|---|---|---|---|
||||**###**
£113,586.32
£10,852.28
£21,699.69
£3,737.15
£1,579.83
£461.55
£535.40
£747.32
£0.00
£90.00
£502.22
£0.00
£1,425.73
£20.00|
||||**###**|
||||**###**|
## **Raysfield Pre-School Playgroup Balance sheet as at 31st August 2019**
**£ £ £** _**Fixed Assets:**_ None £0.00 _**Current Assets:**_ Income Owed £0.00 Cash at Bank £56,737.61 Cash in Hand £0.00 £56,737.61 _**Less Current Liabilities:**_ Accrual £0.00 £0.00 _**Working Capital**_ £56,737.61 _**NET ASSETS**_ **£56,737.61** _**Represented By:**_ Opening Accumulated Fund £0.00 Loss for the year £86,842.02 _**Total Assets at year-end**_ **£86,842.02**
Current A/C Balance £56,737.61 Reserve A/C Balance £2,341.74 Redundancy A/C Balance £5,275.09 Petty Cash Balance £0.00 Liabilities £950.89 Money Owed £0.00 **£65,305.33**
## **Raysfield Pre-School Fundraising profits 2018/2019**
## _**Summary of Fund Raising activities**_
**----- Start of picture text -----**
Event Profit £
Halloween Disco £0.00
Valentines Disco £0.00
Summer Ball £0.00
Total Profit £0.00
**----- End of picture text -----**
## Raysfield Preschool
## Financial Activities
September 2019 - August 2020
||TOTAL|
|---|---|
|Income||
|Billable Expenditure Income|-11,478.44|
|Charitable activites|-176.33|
|Donations and legacies|-1,580.48|
|Sales|155,867.57|
|Uncategorised Income|947.31|
|**Total Income**|**£143,579.63**|
|TOTAL|**£143,579.63**|
|Expenditures||
|Advertising/Promotional|5,120.37|
|Computer Costs|467.52|
|Insurances|3,326.63|
|Interest Payable|10.10|
|Office/General Administrative Expenses|11,368.52|
|Other Professional Services|2,909.90|
|Payroll|10.00|
|Phone Costs|78.46|
|Printing, Postage and Stationery|-266.07|
|Raising funds|969.19|
|Travel and Accommodation|3,609.86|
|Uncategorised Expense|13,735.97|
|Wages|45,501.57|
|**Total Expenditures**|**£86,842.02**|
|NET OPERATING INCOME|**£56,737.61**|
|Other Expenditures||
|Resources|950.89|
|**Total Other Expenditures**|**£950.89**|
|NET OTHER INCOME|**£ -950.89**|
|NET INCOME/(EXPENDITURE)|**£55,786.72**|
Accrual Basis Wednesday, 14 July 2021 11:40 am GMT+01:00
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