## Sandford on Thames Village Hall ## Balance Sheet Comparison As of March 31, 2024 |||TOTAL|| |---|---|---|---| ||AS OF MAR 31, 2024||AS OF MAR 31, 2023 (PY)| |Fixed Asset|||| |Tangible assets|||| |Buildings and Improvements|0.00||0.00| |**Total Tangible assets**|**£0.00**||**£0.00**| |**Total Fixed Asset**|**£0.00**||**£0.00**| |Cash at bank and in hand|||| |Cash on Hand|157.51||169.51| |HSBC current|13,748.40||13,708.21| |HSBC Deposit|23,549.48||23,143.73| |**Total Cash at bank and in hand**|**£37,455.39**||**£37,021.45**| |Debtors|||| |Debtors|3,989.00||6,966.50| |**Total Debtors**|**£3,989.00**||**£6,966.50**| |Current Assets|||| |Undeposited Funds|0.00||0.00| |**Total Current Assets**|**£0.00**||**£0.00**| |NET CURRENT ASSETS|**£41,444.39**||**£43,987.95**| |Creditors: amounts falling due within one year|||| |Trade Creditors|||| |Creditors|1,947.13||1,947.13| |**Total Trade Creditors**|**£1,947.13**||**£1,947.13**| |Current Liabilities|||| |Deposits|645.00||0.00| |**Total Current Liabilities**|**£645.00**||**£0.00**| |**Total Creditors: amounts falling due within one year**|**£2,592.13**||**£1,947.13**| |NET CURRENT ASSETS (LIABILITIES)|**£38,852.26**||**£42,040.82**| |TOTAL ASSETS LESS CURRENT LIABILITIES|**£38,852.26**||**£42,040.82**| |TOTAL NET ASSETS (LIABILITIES)|**£38,852.26**||**£42,040.82**| |Capital and Reserves|||| |Opening Balance Equity|14,469.37||14,469.37| |Retained Earnings|27,571.45||23,445.29| |Profit for the year|-3,188.56||4,126.16| |**Total Capital and Reserves**|**£38,852.26**||**£42,040.82**| **1/1** **Accrual Basis Wednesday, 9 October 2024 12:48 pm GMT+01:00** Sandford on Thames Village Hall Profit and Loss April 2023 - March 2024 TOTAL Income Beverage Sales Hire Fees Commercial Hire Fees Private Hire Fees 354.00 0.00 24,210.00 3,488.00 8,921.00 36.619.00 Regular Hire Fees Total Hlre Faas Total Income £36.973.00 GROSS PROFIT £36,973.00 Expenses Bank Charges Cleaning Cleaning Malerials Dues and Subscriplions Hall Equipmenl Hall Manager Hall Manager Expenses Total Hall Managèr Insurance Expense Repair and maintenance- TS Repairs and Maintenance - VH 60.40 4,326.00 607.37 85.00 202.00 16,510.00 503.36 17,013.36 1,438.53 866.60 3,908.24 0.00 Combined Energy Supply Computer and Internel Expenses Fees for Electricity & Water from TS Water & Sewerage Total Utilities 9,367.10 1,259.27 -2,640.00 2,207.53 10.193.90 Waste Disposal Total Expenses NET OPERATING INCOME 1,865.91 £40,567.31 £ 4,594.31 other Income Interesl Income Total Oth8r Incom8 405.75 £405.75 NET OTHER INCOME £405.75 NET INCOME £ -3,188.56 Accrual Basis Wednesday. 9 Oclober 2024 12:45 pm GDKf+01:00 111 ## Sandford on Thames Village Hall ## Annual Chair Report 2023/4 We were with the energy company Bulb un til l it went into administra Hi on and has since been taken over by Octopus. During the changeover it would appear that the VH was not ge t ng th| on. When a smart meter is installed we will any benefit from the Solar panels since installa be a t emp til ng to get a grant for new solar panels. Energy bills have been high in the last year but the VH has coped due to commercial hirers, At present the VH are nego ti: a ti ng with Talking Shop so that they can pay a more reasonable amount for the energy they use.. Around Christmas there were two water leaks, one in TS and the other in the toilets. The toilet cisterns have been replaced. The water bill was very high for some weeks un til l we found and sorted the problem. The number of commercial hirers has not significantly increased to cover the costs of the VH and a net loss was made in the last year, but we have sufficient reserve funds to cover this. It must be appreciated that the VH is primarily for community events and the charge is lower than the commercial rate. Thus availability for commercial hire at peak " mes can be limited as community events take priority. Some ac ti vi ti es are not financially viable for the organisers and the VHC have used their discre ui on in not charging or giving favourable prices for hall hire. The PC have kindly given us a charitable dona Hi on of £3000, to be reviewed yearly, which will ti ve commercial hire help offset the cost of community hire instead of more lucra The Hall Manager has finally been offered and accepted a formal contract that gives guidance to his day-to-day responsibili | es. Because of the state of the finances, it has been necessary to reduce his maximum hours. The Charity Commission has encouraged the VH to have a Code of Conduct and bullying policy. This has been completed and placed on the no ti ce board at the entrance to VH. When there are commercial bookings the car park has been full on occasions and this impacts on customers using TS. The VH has placed dedicated signage in the car park and encouraged volunteers and other users to use the overflow car park. A request from TS has been made to repaint the white lines in the car park and it is hoped that this can be undertaken next year. TS also men ti oned that the brick wall outside TS was a poten tii al Health and Safety issue.. This has been inves " gated by the Parish Council and VH. When the VH was rebuilt the regula ti ons were probably compliant, but the PC agreed that railings would be necessary to be compliant with regula Hi ons today. The PC have kindly agreed to install railings and also repair the brick wall. The work was undertaken at the same til me as the steps from the recrea Hi on ground to Henly Road had railings installed. Middle railings were requested, but we not given the correct size. Further railings have been ordered. Members of the VHC have been very ac ti ve over the last year. They have had events for the asylum seekers to make them feel welcome. At least one has now been offered a place in UK and has decided to make Sandford his home. The VH events commi tl ee has organised several events. A photographic compe titi on for children over the summer has just finished and we were grateful for a local resident, a professional photographer, to judge and present the prizes. The VHC are grateful for the PC to sponsor the prizes. The VHC have also had a session on IT which was well a tl ended and a programme has been organised for other adult and children events over the next few months. There are other ac ti vi ti es which volunteers have helped the VHC providing a community spirit, and we are thankful for their help. A special thanks must be given to Clive Tasker. He has ensured the verges are kept ti dy, the ditches are free of weeds, there is no flooding, and the whole area looks invi til ng to people who come to TS and the VH car park. Michael Whitlock October 2024