## **Sandford on Thames Village Hall** ## Registered Charity 1027510 ## **Income and Expenditure Account for year ending:** ||**31st March 2022 31st March 2021 31st March 2020**|**31st March 2022 31st March 2021 31st March 2020**|**31st March 2022 31st March 2021 31st March 2020**| |---|---|---|---| ||**£**|**£**|**£**| |**Operating Income**|||| |Audio Visual Hire|260.00|0.00|300.00| |Commercial Hire Fees|18,790.50|3,724.00|15,505.00| |Discretionary Discount|-167.60|-80.00|-1,876.00| |Kitchen Hire|434.00|-15.00|555.00| |Private Hire Fees|3,981.50|8,34.00|8,722.00| |Regular Hire Fees|10,100.00|722.00|12,459.00| |Residents Discount|-823.00|62.00|-1233.00| |Services|1,026.05|357.64|4.00| |**Total Income**|**33,601.45**|**5,604.64**|**34,436.00**| |Cost of Sales|||| |Purchases - Food and Beverage|-489.35|0.00|0.00| |**Gross Profit**|**34,090.80**|**5,604.64**|**34,436.00**| |**Operating Expenses**|||| |Bank Charges|16.60|0.00|0.00| |Cleaning|-836.11|53.00|5,521.00| |Cleaning Materials|177.15|0.00|431.47| |Dues and Subscriptions|85.00|50.00|50.00| |Equipment Rental|30.00|0.00|0.00| |Garden & Grounds Equipment & Supplies|789.72|0.00|0.00| |Hall Manager|14,269.61|3240.00|10,566.00| |Hall Manager Expenses|204.77|0.00|0.00| |Insurance Expense|1,352.70|1644.51|943.46| |Licensing|0.00|180.00|180.00| |Repairs and Maintenance|4,409.14|12,429.85|4,015.98| |Total Utilities|5,157.15|5,239.01|2,645.16| |Waste Disposal|2,083.77|1,820.02|1,774.79| |**Total Operating Expenses**|**27,739.50**|**24,656.94**|**26,196.86**| |**Net Operating Income**|**6,351.30**|**-19,052.30**|**8,240.14**| |**Other Income**|||| |Grant Income|2,000.00|20,708.00|2,232.00| |Interest Income|2.54|10.97|29.68| |**Total Other Income**|**2,002.54**|**20,717.97**|**2,261.68**| |**Other Expenses**|||| |Equipment|3,225.03|3,180.55|0.00| |Redevelopment Expense|0.00|0.00|2,232.00| |**Total Other Expenses**|**3225.03**|**3,180.00**|**2,232.00**| |**Net Other Income**|**-1,222.49**|**17,538.97**|**29.68**| |**Final Surplus / Deficit**|**5,128.81**|**-1,513.33**|**8,269.82**| ## **Sandford on Thames Village Hall** ## **Notes** - 1 It has been a successful year for the Village Hall with an income from hiring increased to £33,601 compared to the previous year of £5,605 . Rates have not been increased during the period but will be increased from 01/03/22. - 2 A new treasurer was appointed in July and started to make some changes to the way the accounts are operated. See note 6 below. - 3 South Oxford District Council gave a grant of £2000 to replace the old chairs. This was the second instalment of the grant. The first part was paid in the previous financial year. - 4 Talking shop have made monthly payments for utilities, but rates for electricity, water and gas have increased. A new rate is being considered for the next financial year. - 5 Overall, there has been a surplus of £5,128 for the year, which is an encouraging recovery after 2021. - 6 The accounts were started for the year with invoices being raised when the money from hirers had been deposited in the bank before the actual hire of the hall has taken place. The new treasurer changed this to reflect income from the date of hire instead of deposit. Sandford on Thames Ythge Hall 31* MaT¢h 2022 31° Marth 2021 31* MiT¢h 2020 25 10.761 23,051 4.077 25 9,712 23.049 HSBC CurTentAcL¥)unt HSBC De￿sItA¢COvnt Debtors u￿￿)81*d funds Liabilities 13,033 20,038 1204 37914 32,786 14.469 18.316 5,129 37JlS 14,469 19,830 -1,513 34786 14,469 11560 8270 34299 Surplusldeficit for year Date: number 1027510 I r•wt to the Inthes on my ex4mlnatlon of the accounts of Sandford4m.Thames Vlllago Hall for the ye•r ended 31 March 2022 As the Charlty trustees of the Trvsi you are responslbleforth• preparatlon of the accounts In accord4nce Wbth the requlremgnts of tho Charltie5 kt2011 (the Jrf}. I r•port In resperto¢ my examlnatlon of the accounts earrled out undersertbn 145 of the 2011 Art •nd In carryln8QUt my examlnatlon I have followed all the appllcable Djrecttons qlven by the Ch•rtty Cwnission undwsettlon 145(5)(b) of the ACL I have completed my examlnakn. I confirm that no materlal matters have cometo my ittentlon In connecllon wlth the ￿MinatIOn me causeto belleve that In •ny m•tertal rwac l. accountlng records were nrt kept In re5pectof theTntstas requlred bysectlon 130of the A¢ or L the acawnts do not ac¢onl wlth thom rerords. I have no concern5 and have Come no othw fflatte￿ In connection vAth the examknath>n to vthlch attentlon should be drawn In thls reportln orderto ￿•ble a proper underslandlw of the •ccaunts to b• ra•thed. John D4MIs 2 Heyford HIN Lan4 Lltllemore. W OX4 4YG Dmte 23 Nov•mber 2022 Sandford on Thames Village Hall Registered Charity 1027510 Chairman Report Covid restrictions resulted in a reduttion in income the previous year, especially from the commercial sector. Since lifting restrictions the hirers have returned and this has resulted in an improved operating income. The total operating income was £34090 compared to £5604 the year before. Operating expenses were £27739 compared to £24656 the previous year There was a surplus of £5128 for the year Over the years we have built up reserves and fortLJnately it was not necessary to use any. In order to improve the income, the rates of hire for the hall have increased from 2022. We are however concerned about higher energy costs. Michael Whitlock SOT Village Hall Chairman Subject: accounts From: Nanda Rodrlgues Date: 2111112022, 20'.04 To: michael whitlock , Robert Morgan . Catherine Wilde , Peter Addyman . Steve Gallagher <5teve@thegallaghers.me.uk> Dear all A5 Acting Secretary I can confirm that we have received approval for the annual accounts from the commlttee by Èmail. As thls Is outslde our normal meeting schedule, the commlttee is satisfied to P3SS these accounts virtually by email. Dated 21st November 2022 Regards Nanda