2020-08-31-accounts - Fairhaven Firststeps Pre-School

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Trustees’ Annual Report for the period

Period start date Period end date To

) A

From

Section A

Reference and administration details

Charity name

Fairhaven First Steps Pre-school

Other names charity is known by

Fairhaven Pre-school

Registered charity number (if any) | 1027491

Charity's principal address |South Walsham Village Hall

School Road South Walsham, Norfolk Postcode CNRSOZ

Names of the charity trustees who manage the charity

2 | vill Farell 29.0914-141019 | 3 Samantha Secretary 18.10.16 - Harrowven
4 | Gina Taylor 16.10.17 - Po 5 28.09.15 - re 6 | Lynne Meale 16.10.17- 14.1019 | ~ Catherine Fundraiser 16.10.17 — 14.10.19 Simmonds
8 Rebecca Fundraiser 08.10.18 - Grigglestone
9 | Nikki Evans 08.10.18 - |
10 | Sam Sharples 14.10.19 - ee CG A CSOQ GO A 9 GO
DG OO fo op

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March 2012

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Names of the trustees for the charity, if any, (for example, any custodian trustees)
[Name —C—Ci‘;CCd(SDDat’s acted ‘if not for whole year
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Names and addresses of advisers (Optional information)

Type	of adviser Name	Address
Name ofchiefexecutive or names ofsenior staffmembers (Optional information)
	Section B Structure, governance and management
Description ofthe charity’s trusts
	Type ofgoverningdocument	Pre-school Learning Alliance Constitution
	Howthe charity is constituted	An association ofat least 5committeemembers
	: ‘Trustee Belection metheds	3 Officers (Chairperson, Secretary and Treasurer) plus not less than 2 nor morethan 9 otherelected members. At least60% ofcommitteemembers
		shall be parents or guardians of children attending the Pre-school.
Additional governance issues (Optional information)
. ee eeebee relevant. aise , , ‘		There isaninductionprocedure inplacefornewcommitteemembersand employees. Comm tteem mbersareoffered trainingthrough Norfolk County Council who have supplied the committee witha ‘toolkit’ to use as guidance to follow.
e e	policies and procedures ; adopted forthe inductionand	The Pre-school is amemberofthe EarlyYearsAlliance,who offerhelp training of trustees; and advice. There is a child protection policy in place for all staffand essen — committee members. The pre-school operates an equal opportunities the charity’s organisationa policy. structure and any wider
	networkwith whichthe charity works;
°	relationshipwith any related parties:	care andensuresthatthe staffhavethe necessaryNVQ qualification requirementsforeach session.
e	trustees’ consideration of	The Pre-school has also fostered close links with Fairhaven C of EVA
	major risks and the system	Primary School, regularly visiting and partaking in activities at the school.
	and procedures to manage
	them.

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March 2012

Section C

Objectives and activities

To provide learning and development opportunities through play, in a safe and stimulating environment, for 2 to 5 year olds, prior to reception
Summary of the objects of the | °!@ss. charity set out in its : 5. is . governing document Encourage other charitable activities through which parents may help the children. Our pre-school’s aims: e Do our very best at all times in everything we do! e Develop self-confidence, self-esteem and a growing independence.
e Develop social skills, a sense of responsibility and consideration for others.
e Encourage children to express themselves creatively and imaginatively, be curious, investigate and appreciate the
Summary of the the main environment in which they live. activities undertaken for the public benefit in relation to e Generate a sense of excitement and develop a love for books, these objects (include within within songs, rhymes and music. this section the statutory ; neces ; . declaration that trustees trustees have e Extend children’s thinking and problem-solving skills. nee fears to nie guidance fears to nie guidance to nie guidance nie guidance guidance e Provide a safe, secure, happy environment for the children as eee iy teiR SARL SARL well as for staff and families Commission on public benefit) e Support the development, learning and care of young children in accordance with the Early Years Foundation stage.
The trustees have reviewed the guidance on public benefit, as issued by the Charities Commission, in their trustees’ meetings and have taken it into consideration when planning future activities of the preschool.

Summary of the the main activities undertaken for the public benefit in relation to these objects (include within within this section the statutory declaration that trustees trustees have nee fears to nie guidance fears to nie guidance to nie guidance nie guidance guidance eee iy teiR SARL SARL Commission on public benefit)

Additional details of objectives and activities (Optional information)

The pre-school is run by an entirely voluntary management committee, comprised of parents and carers who are elected each year at our
;
You Annual General Meeting. The committee is responsible for the may choose choose to include management, administration and financing of the pre-school. The
further statements, statements, where committee meets regularly throughout the year and encourages as many relevant, about: parents as possible to become involved. ° Bonesi[ont] GRAIGking; In order to keep fees as low as possible the amount charged is sufficient: ° policy programme related to cover basic costs i.e. wages, administration, group insurance and investment; building rent.
° oo hall seein Fundraising events are held in order to purchase equipment, , consumables, outings and parties for the children.

; You may choose choose to include further statements, statements, where relevant, about:

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Section D
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Summary of the main
achievements of the charity
during the year
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Achievements and performance
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Autumn 2019 ; We started the year with 30 children on roll. The AGM was held and the new committee voted in. Charlotte Bending resumed a regular session of every Friday morning. Fairhaven Garden visits continue weekly. Children participate in scavenger hunts, story telling, and nature crafts among other things. Fundraising events include e Stall at the Fireworks Night event e Stall at the Primary school Christmas fair e Family Christmas Disco e Pre-school Christmas Fair inc Nativity and Santa’s grotto.

Spring 2020 Numbers continue to increase across all sessions. Chelsea Jones completed her Level 3 Early Years qualification.

The Easter raffle was another success with prizes including hampers and individual eggs. The children took part in an Easter egg hunt out on the playing field.

The later part of term saw attendance numbers dropping due to the initial concerns with Covid-19. From week commencing 23% March 2020 we were in a national lockdown and only open to provide care to keyworker and vulnerable children. We provided childcare for 2 children under this guidance.

Summer 2020

The lockdown continued for the early part of the Summer Term. Working practices were rapidly altered, and several more risk assessments completed to deal with the changing course of the pandemic. Higher working ratios were introduced to aid smaller group sizes and maximise social distancing as far as reasonably practical. Fairhaven Gardens and other outings had to be postponed indefinitely. Staff used this time to continue to expand upon their knowledge and professional development by attending online training courses provided by Norfolk County Council.

June 1% saw us able to open again to all children who wished to attend. We only had approx. 50% uptake on the offer to return. Norfolk County Council continued to pay funding to ensure our future viability, which also meant we were able to retain all our staff.

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Section D

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Achievements and performance
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|||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |Unfortunately|the|primary|school|transitions|were|unable|to go|ahead,|but| |the|Primary|school|reception|teacher|made|several|visits|to|familiarise| |herself|with|the|children.| |We|had|to|say|goodbye|to|20|children,|12 who|transitioned|to|Fairhaven| |C|of E|Primary|school,|and 8|to|other|local|primary|schools.| |Due|to|the|government|guidelines,|we|decided|to|see|our|leavers|off with| |a|socially|distanced|picnic|on|the|field,|with|their|families,|and|despite|not| |having|an|end|of year|production,|the|children|all|participated|in|their| |leavers|graduation|ceremony,|complete|with|gowns|and|mortar|boards.|

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||||| |---|---|---|---| |Section|E|Financial|review| |Brief statement|of|the| |charity’s|policy|on|reserves| |Details|of any funds|materially| |in|deficit|

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|||||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Further|financial|review|details|(Optional|information)| |.|The|main|source|of funding|is|Norfolk|County|Council|funding|for|2,|3|&|4| |S|Usmorvaleek||ioe|year olds.|Fees per session are charged for 2 year olds,|and 3-4 year| |;| |relevant|about:|sale|olds accessing|hours|in addition to their government funded|hours.| |e|the|charity's|principal|_|It|is|still|the|aim|of the|pre-school|to|keep fees|to|a|minimum|to|enable| |sources|of funds|(including|| anyone|to|attend this community|pre-school.|Fundraising|is through|pre-| |any|fundraising);|school|events|and|is|then|used|to fund|outings,|Christmas|and|leavers’| |°|how expenditure|has|parties and any|large items|of equipment.|The|main|costs|are|staffing,| |supported|the|key|objectives|||insurances|and|hall|hire.| |of the|charity;| |e|investment|policy|and| |objectives|including|any| |ethical|investment|policy| |adopted.|

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March 2012

Section F

Other optional information

Future Plans

Advertise for more Emergency Relief Assistants to join the team.

Numbers are already high for next academic year.

Consider increasing staffing numbers to enable us to increase capacity to meet the demand for places.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Position (eg Secretary, Chair, _ Date 20 / ot | Z|

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Receipts and payments accounts CC16a
3 4 For the period from BT)
1/9/19 Monday, August 31, 20 |
Section A Receipts and payments
Unrestricted z ‘
funds Restricted funds Eneeneetfunds Totai funds Last year
tothe nearest £ to the nearest£ to the nearest£ to the nearest£ to the nearest£
Ai Receipts
Fees 557794347 .0 09 | | aes4347.08! |} 6799.00]11005.00}
a TS [__ 1282.00
fe) ET) | __ 1200] [_ 13.09]
|
| Outings a | 000} | ee 0.00 219.00
Grants em |
[DonationsCE ee)1.00
EYFS Grant Re 0.00 0.00
NCC Marketing Grant i i 0.00
NCC Inclusion and Equality Grant fs RS OsOX) Os1)
Sub total(Gross income for AR ee 2 O00)
A2 Asset and investment sales, (see
table).
0.00] |0.00
0.00 0.00} [_0.00] |
Total receipts 60639.00 12.00 60651.00 $0454.00
A3 Payments
42816.00 42816.00
Equipment and materials 1273.00 1273.00 1847.00
Rent 8217.00 | 9211.00 1309.06
Miscellaneous i 463.06 j 453.00} | 231.06
[Subscription/MembershipFees | C00 ee)
[Recruitment CO aan
186.00 186.00 360.00
150.00) | i 450.00} | [250.00)]
Leavers’lUniformPresents&Paries00| 829.00 ee)
1026.00
|Mobiie phone i 224.00] | i 224.00| | 246.00}
A4 Asset and investment purchases,
(see table)
ee eee Oe) eee CULESSCS
P—CCGoof of| |0.000] fF
Sub total| 0.00 SS EeeF)
= pant. Cs, eae) ees emencemncee! lootensseans=ene
Tota! Payvits ves S6S5S.56 3 z $.36 : z 2.56 z z 566S3.S¢ F z $6836.35 z
Net of receipts(payments) 4580.00) | Ss 12.007 fF0.00 4592.00 19818.00
0.00
A6 Transfers between funds 0.00) [0.00] 0.00| | [__a00]]
46 Cash funds last year end 51182.005 7441.00 | 0.008 fi 58623.008 § 38805.003
Cash funds this year end| =S=SeRreae oe ED
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SectionB Statement of assets and liabilities at the end of the period
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a
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				Unrestricted			Restricted funds	Endowment
				funds				funds
				to nearest £&			to nearest £	to nearest £
	}Redundancy Account				ET **	**
	(agree balances with receipts	and payments
		account(s))
				Unrestricted			Restricted funds	Endowment
				funds				funds
	Details			to nearest=			tonearest£	to nearest£
					0.00	ae
				0.06				0.00) i
B3Investmentassets	Details } [t~—“CSCSd		j	Fund to which asset belongs	j Poi			: Cost(optional) = 0.00) = $.80: es
B4Assets retained forthe —__	- Fundtowhichasset Vetaiis belongs I		i J-———=					Cost(optional) P
								el
				_——
				Fund to which			Amount due	When due (optional)
	Detaiis			liability relates			(optional)
Signed byoneortwotrusteesonbehaifof all the trustees	Signature			PrintName				Date ofapproval
	° \ AA Quwh:			Gowa TAMLee RachaVME				o/c

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| Independent examiner's report on the |
a A accounts |
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Respective The charity's trustees are responsible for the preparation of the accounts.
responsibilities of The charity’s trustees consider that an audit is not required for this year
trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: e examine the accounts under section 145 of the Charities Act, e to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
e tostate whether particular matters have come to my attention.

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. it also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
independent In connection with my examination, no matter has come to my attention
examiner's statement (other than that disclosed below *)
which gives me reasonable cause to believe that in, any material respect, the requirements:

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; e to keep accounting records in accordance with section 130 of the
Charities Act; and
e to prepare accounts which accord with the accounting records and
comply with the accounting requirements of the Charities Act
have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed: | dW) ||Z Date: | 74 IL/ 2a2 |
sa meee
Name: | Johan Neethling
Relevant professional | Institute of Chartered Accountants of England and Wales |
qualification(s) or body | |
(if any): |
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IER

March 2012

Address: 45 Eaton Road

Norwich

Section B

| NR4 6PZ

Disclosure

Only complete if the examiner needs to highlight material problems.

IER

March 2012

| | |

Give here brief details of | any items that the examiner wishes to | disclose. |

|[|]

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iER

March 2012