Little Acorns (Herne) Pre-School Registered Charity No. 1027456 ## Agenda **AGM** 24[th] November 6:00 pm At Little Acorns (Herne) Pre-School ## **1) Those Present** Michael Rigden, Michelle Jones, Becky Phelps, Tracey Smith, Sophie Langley. ## **2) Conflict of interest** ## **a. none** ## **3) Apologies for absence** ## **a. None** ## **4) Welcome from Michael, introduction of committee and explanation of requirements of AGM.** ## **5) Tracey’s presentation of new elements of Early Years Learning** **(insert notes/slides from presentation)** ## **6) Managers Notes.** **Michelle discussed and presented slide show of plans for new build.** **During presentation ideas for new business ventures were discussed and parent Helen McNab voiced interest in a stay and play opportunity.** ## **AGM Managers report** We are currently full for the academic year and have a long waiting list for this year and from September 2022 Children have settled very quickly this year and believe this is due to children being dropped off at the gate and coming straight into the garden. ## **OFSTED** The new EYFS has been introduced from 1[st] September 2021, which has been welcomed as a reduction in written observations and more in-depth time spent with the children. The focus is very strongly on: - ‘knowing the child and their family’ - Understand their baseline and moving them forward - How you are doing this and what they have achieved - Intent, Implement & Impact. - We, as managers/leaders also need to have good knowledge of each child and their learning - Relationships with parents - Safeguarding knowledge - Oral Hygiene has been added to the EYFS due to teeth decay in under 5s - Supervisions ## **Setting new routines:** - Tambourine – children have learnt that they line up on the yellow line whenever they hear the tambourine, this is used each morning/afternoon to count the children/staff. Also, if we need to bring the children together for any reason. - Parents are now being allowed in at pick up time (lunch time & end of the day). They collect their child and then collect their belongings; this has been welcomed by parents as it is a time they can talk to their key person if they have any concerns and frees up staff. - We are introducing more focused activities depending on child’s abilities (stories & recall, music, games) to encourage children to sit and listen for small amount of time. - Sharon is introducing Makaton signs of the week again, which will be discussed at the small group times. - For the younger and less able to listen/concentrate Sharon will introduce Bucket time to support them. - Small groups to discuss cleaning their teeth/healthy eating. ## **KCC have produced a new Monitoring tool kit, which we will be using:** A Tracker that will be completed by staff at the end of October, January & June which will then be transferred to an electronic system to ensure any child falling behind, a plan is put in place to bring them up. If there are still further concerns the system will trigger possible outside agencies SEND Staff meetings will be held towards the end of each term to discuss children’s progress and how to move them forward and discuss any children that need more support. ## **OFSTED INSPECTIONS** I will be spending time with Tracey and Claire to go through the updated Inspection Handbook. We will take each area and work through the Good and Outstanding Criteria to ensure we meet them all and update any policies to match. We, as managers/leaders also need to have good knowledge of each child and their learning, so wish to be outside with the children part of the day to ensure we also have that understanding. ## **TRAINING** **CACHE Level 4 qualification in Promoting Health & Wellbeing through Physical Activity & Nutrition Coordination in Early Year (PANCo)** Sarah has just taken this on This course takes 12 weeks and an average of 3 hours per week to complete a reflective journal, Project Portfolio and areas we can improve, displays for parents/children to promote health eating. It also discusses how to promote and support staff Wellbeing. This certificate will also provide Little Acorns with ‘Start Life Well Gold Award’ **Leadership & Management Training** – Tracey will start a course; we are just deciding which one! **PAEDIATRIC FIRST AID** – All staff completed fist aid training on 1[st] September here **APPRENTICES** – Nathan is nearly finished, he received Apprentice of the year for Kent Olivia started in January and is due to complete July 2022 ## **CURRENT FINANCES** Current Account £ 35,430.17 Deposit Account £110,054.34 Wages currently average £10k month ## **1[st] September 2020 – 31[st] August 2021 Year End draft accounts** I have treated the £17,865 spent on developing the setting as an addition to the assets, as this is an expense that will be used over several years. This does leave a “profit” of £51,607 for the year. If we treated this spending as a cost rather than an asset addition, the profit would be £33,742. If the committee wishes to treat this as a regular expense, then I can easily make the adjustment before we prepare the final accounts for the approval of the parents at the AGM. ## **New Building** I have started looking into this and am steering towards a bespoke log cabin with bi-fold doors onto a canopy and internal divides to allow for dining and offices looking onto the room/garden. We would not need such a high ramp giving more space for the canopy. The current log cabin can then be used for Mother toddler group/ sensory work S & L and staff room ## **STAFFING** I would like to bring in an Office Junior to take up the photo copying, input on computer, printing, laminating, etc. to free up myself and Tracey to do the Ofsted work, embed new routines and access the children and staff for supervisions. This person could also be used as a pair of hands when needed in the room/lunch cover or when staff need to have zoom meetings This will be a temporary contact for 3 months to start with and part time to see how it works. ## **7) Finance report from Kelly** ## **8) Confirmation of committee seats and offered seats to current parents.** ## **Two new members of committee welcomed - Helen McNab and Charlotte Murphy** NB: Agenda may be subject to change. Little Acorns Herne Pre School Re stered Char. Number 1027456 Little Acorns (Herne) Pre-school Charity Commission Number 1027456 Financial Statements for the year to 31st August 2021 azie Business Services Ltd Prepared by Zazle Business Services Ltd Little Acorns Herne Pre School Re istered Charit Number 1027456 Independent Examiners Unqualified Report for the year to 31st August 2021 This report relates to the accounts forthe charlty for the perlod ended 31" August 2021 Res ective Res fTr ees and Examiner The Charitvs trustees a￿ ￿sponSIble for the account5. This period the trustees have not required an audit under s144121 of the Charities Act 2011 and that an independent examination is required. It 15 my re5ponsibillty to: Examine the accounts {under s145 of the l£tl Follow the procedures laid down in the General Di￿rtionS gtven by the Charity Commissloners 1514515llbl of the Act State whether particular matters have come to my attention Basis of Inde ndent Examiner5 Re The examination was carried out in accordance with the General Directions given by the Charty Commissioners. This includes a review of the Accounting Records and a comparison of the accounts wrth those records. In addition, consideratlon is given to any unusual ttems and explanations will be sought from the trustees rfconsidered necessary. The procedures foltowed are not sufficient for audit purposes and there 15 no opinion given as to whether the accounts present a °true and fal￿ vlew and therefore the report is limited to thosè mattèrs set out in the statement below. tatement In the course of my exarnination, no matter has come to my attention l. Which gives me cause to believe that. in any material respect, the requirements: To keep accounting records in accordance with s130 of the 2011 Act and To prepare a￿Ount5 which accord with accounting records and comply with requirements of the Act have not been met or 2. To which my opinion. attention should be drawn in order to enable a proper undertaking of the accounts to be reached. M E Hill BAIHonsl Msc Zazie Busine55 SeNices Ltd Innovation Centre Medway Maidstone Road Chatham Kent ME5 9FD 241h November 2021 Little A rns Herne Pre School Re istered Chari Number 1027456 Year to 3118121 Year to 3V8120 Recelpts Fees Fundraising and Donations Training Income Unrform Sales Interest Other KCCGrants Fudough Claim 208,037 3,416 214,609 927 2.500 135 82 37.217 255,335 211,589 Paymeftts Wages Other Costs Totsl Staff Costs Resources Child Sponsorship Fundraising Healthy Eating Uniforms Entertainment Total Cost of chlldren's services Premises Costs Cleaning Repair5 Administration Professional Fees Other Costs Gifts Miscellaneous Insurance Advertising Depreclatlon 134,476 1,486 171,802 1,575 135,962 173.377 1,129 5,571 70 453 194 157 3,811 162 2.226 5.825 2,192 4,361 1.406 1,138 10,081 7,645 2,201 4,894 3,652 1,092 332 1,210 330 682 1.208 436 6,871 159,982 7.326 210.270 Totsl Payments Net Receipts 51.607 45.066 Less Capital Expenditure 8ulldlng Development Extess Income 17,865 33,742 45,066 Little Acorns Herne Pre School Re istered Chari Number 1027456 Statement ofAssets Fixed Assets Cash at Bank Other current liabilities 71.388 132,CKJ5 13851 203.1VJ 58,523 93,312 14341 151,402 Bank Balances Current Deposit Advanced 52.942 ICQ.045 120,9821 132,CK)5 44,591 51,907 13.1861 93,312 Signed on behalf of the Trustees: l approve the accounts forthe year to 31 August 2021 Signed Treasurer Date Little Acorns Herne Pre School Re stered Char. Number 1027456 Little Acorns (Herne) Pre-school Charity Commission Number 1027456 Financial Statements for the year to 31st August 2021 azie Business Services Ltd Prepared by Zazle Business Services Ltd Little Acorns Herne Pre School Re istered Charit Number 1027456 Independent Examiners Unqualified Report for the year to 31st August 2021 This report relates to the accounts forthe charlty for the perlod ended 31" August 2021 Res ective Res fTr ees and Examiner The Charitvs trustees a￿ ￿sponSIble for the account5. This period the trustees have not required an audit under s144121 of the Charities Act 2011 and that an independent examination is required. It 15 my re5ponsibillty to: Examine the accounts {under s145 of the l£tl Follow the procedures laid down in the General Di￿rtionS gtven by the Charity Commissloners 1514515llbl of the Act State whether particular matters have come to my attention Basis of Inde ndent Examiner5 Re The examination was carried out in accordance with the General Directions given by the Charty Commissioners. This includes a review of the Accounting Records and a comparison of the accounts wrth those records. In addition, consideratlon is given to any unusual ttems and explanations will be sought from the trustees rfconsidered necessary. The procedures foltowed are not sufficient for audit purposes and there 15 no opinion given as to whether the accounts present a °true and fal￿ vlew and therefore the report is limited to thosè mattèrs set out in the statement below. tatement In the course of my exarnination, no matter has come to my attention l. Which gives me cause to believe that. in any material respect, the requirements: To keep accounting records in accordance with s130 of the 2011 Act and To prepare a￿Ount5 which accord with accounting records and comply with requirements of the Act have not been met or 2. To which my opinion. attention should be drawn in order to enable a proper undertaking of the accounts to be reached. M E Hill BAIHonsl Msc Zazie Busine55 SeNices Ltd Innovation Centre Medway Maidstone Road Chatham Kent ME5 9FD 241h November 2021 Little A rns Herne Pre School Re istered Chari Number 1027456 Year to 3118121 Year to 3V8120 Recelpts Fees Fundraising and Donations Training Income Unrform Sales Interest Other KCCGrants Fudough Claim 208,037 3,416 214,609 927 2.500 135 82 37.217 255,335 211,589 Paymeftts Wages Other Costs Totsl Staff Costs Resources Child Sponsorship Fundraising Healthy Eating Uniforms Entertainment Total Cost of chlldren's services Premises Costs Cleaning Repair5 Administration Professional Fees Other Costs Gifts Miscellaneous Insurance Advertising Depreclatlon 134,476 1,486 171,802 1,575 135,962 173.377 1,129 5,571 70 453 194 157 3,811 162 2.226 5.825 2,192 4,361 1.406 1,138 10,081 7,645 2,201 4,894 3,652 1,092 332 1,210 330 682 1.208 436 6,871 159,982 7.326 210.270 Totsl Payments Net Receipts 51.607 45.066 Less Capital Expenditure 8ulldlng Development Extess Income 17,865 33,742 45,066 Little Acorns Herne Pre School Re istered Chari Number 1027456 Statement ofAssets Fixed Assets Cash at Bank Other current liabilities 71.388 132,CKJ5 13851 203.1VJ 58,523 93,312 14341 151,402 Bank Balances Current Deposit Advanced 52.942 ICQ.045 120,9821 132,CK)5 44,591 51,907 13.1861 93,312 Signed on behalf of the Trustees: l approve the accounts forthe year to 31 August 2021 Signed Treasurer Date