East Coker PreSchool, Minutes Annual General Meeting 19/10/2022 7:30pm Attendance - Eve Dudden, Anne Nottley, Vicky Rogers, Sophie Kennedy and Amber Chaffey. Apologies – Judi Swan and Chris Butler. The minutes of the last AGM were read out and signed by Eve and Anne with no matters arising. Chairperson’s Report – Since Sept 21 when the new school year started we’ve had new families join us, and due to covid restrictions easing we were able to hold fundraisers. In Jan 22 a local family donated the funds for us to re-turf the garden, on behalf of their late mother. We started running a baby and toddlers group on a Thursday morning. In June we celebrated the Platinum Jubilee of the now late Queen Elizabeth II by painting Union Jacks for the community celebrations. We also held lots of events during the year including a Fairy Tale Trail, Easter Bonnet parade and Sports day. In August Kay retired after many wonderful years spent at the PreSchool, we would like to thank her for the years and wish her all the best enjoying time with her grandchildren. Treasurer’s Report – It’s been a hard few years since the pandemic but despite that and rising costs we managed to keep the setting in profit, and with being able to fundraise again at the end of the academic year Aug 22 our outgoings were £60,000 with incomings of £71,300 which gave us a profit of £11,300. This surplus and all subsequent fundraising will be needed to support the preschool through the next challenging year. A full copy of the Chairperson and treasurer report are available on request. Election of officers – Sophie Kennedy, Chairperson, Amber Chaffey, Secretary We have roles that need filling on the committee, we have the volunteer role of Treasurer. Also a paid role of Admin, the admin role will include paying wages, submitting invoices and be approx. 10hours per week, if you’re interested in filling either role please speak with Eve. The Pre-school Learning Alliance Constitution was re-adopted and signed. The Policies have been reviewed and updated by Eve and Anne and signed by the Chairperson, copies will be emailed out to parents. Winter Craft Fair – **19[th] NOVEMBER 2022, EAST COKER VILLAGE HALL 11am-3pm** Stalls are still available £15 per table, speak with Judi or Eve for more details. Lots of information on how you can support our fundraising event will be with you soon. Mosaic Workshop with Dawn Handy – **12[th] November 2022, EAST COKER PRESCHOOL, 10:30am1pm** , £20 per person all materials and refreshments provided, 16+, booking enquiries 07931266150. 50 years of East Coker preschool – **10[th] June 2023** We will be holding a golden treasure hunt to celebrate 50 years! The theme will be preschool related. A.O.B – New contact email will be up and running soon, and the parish council said yes to us having a willow pen which has now been put in place for the children to enjoy and watch grow. We are holding another meeting **9[th] November 2022, 7pm** , to discuss the final winter fair and agree changes to the gambling license. **The next committee meeting is the 25[th] January 2023, 7pm, we need as many parents as possible to run a viable committee and make decisions in the running of the school, without your input we** ## **cannot run the setting to its greatest potential, please let us know which evenings best suit you to run these meeting so we can run with the majority.** East Coker Preschool Report 2021/2022 This is the first report of this type I have written. When I listed what I could recall and looked back at records when my memory failed me, I was amazed what our hard working, reliable and fantastic staff and families have achieved. September 21 saw preschool open with similar Covid infection controls and working practice. Our resilient children settled in well and embraced the setting and activities. In November, we ran our first Craft Fair since the pandemic and welcomed back new and familiar faces, £735 was raised. Gifts and cards were made in December and Festive songs were sung outside next to an eco tree, made from sticks found on walks and fir cones, leaves, herbs and prickly sweet chestnuts. In January 22, a local family very kindly gave donations given at their mothers memorial service to the preschool. This enabled us to re-turf the garden in February ,which had become a mud bath when it rained and dust bowl when the sun shone. The children loved watching the turf being laid and have benefited greatly as they love being outside in our garden. Our linked preschool East Chinnock Under Fives unfortunately had to close in January 2022 due to lack of children. As a direct result, we expanded our provision to accept 2 years olds and started running a Baby and Toddler session on a Thursday morning. The children welcomed in the Chinese New Year in March 22, walking in a line around the whole setting and outside, making lots of loud noise. They so enjoyed this that it was repeated several times over the week(s). We also had help from a student doing a week of work experience, she spent a lot of time in the book corner reading to the children. In April 22 we held an Easter Egg Hunt, Easter Bonnet parade, raffle and coffee morning. The children enjoyed searching for eggs and the Easter Bonnets were brilliant. In May there was lots of fun painting a May Pole, attaching ribbons and ‘dancing’/weaving the ribbons, the children followed instructions and wanted to repeat the experience again and again! During the summer term the Talk Boost was run for 9 weeks. The setting was lucky to get this ICAN Speech and Language intervention for free as part of the support available post Covid. It was so popular and successful, it will return. In June the preschool was asked to paint two Union Jack flags to put next to the doors at the Pavilion during the village celebrations of Queen Elizabeth 2[nd] Platinum Jubilee. We also held a fundraising Fairy Tale Trail which successfully raised £354. In July, the preschool visited East Coker Primary School to support transitions for the first time since the Pandemic. It was lovely to see the school and enable the children to visit the school before some of them start in September. On one of the hottest days ever, World Life creepy crawlies visited the setting, the children were so focused, brave and interested in the creatures they met. We were lucky and the temperatures dropped, we held Sports Day first thing in the morning, the children eagerly took part in Egg and Spoon Race, Sack Race, running, skipping, bean bag on head and the 3 legged race. In August, we ran holiday summer sessions for 3 weeks and supported several families who needed emergency childcare when their setting temporarily closed without notice. Finances were tight and the hard decision to raise the hourly fee rate was made in the Summer Term and it was agreed to charge for snacks (families can opt out and provide healthy snack by letting us know). August was also the time to say a fond goodbye to Kay Strode who retired from her manager role after too many years service to remember. In line with her request she retired quietly and now has time to fully enjoy her grandchildren and family, garden, holidays, coffee and cake and walking her dogs. We look forward to the coming year, in 2023 the preschool will have been at The Pavilion for 50 years – celebrations will be held! East Coker Pre-school Playgroup Proflt and Logs Roport 01 S￿teMber. 2022- 31 August. 2023 S•1 06W- Crnft Falr Income 1.160.89 4100- Chlld Feè Agè 2 9,835.58 4101- Chlld Fee Age 3+ 7.131.50 410S- Mllk Rèfunds 218.38 4107- Preschool Fundraising 1,328.15 4108- Easy Fundraising 43.51 4113- Grants 39.411.75 4114- Snad( Fee 661.50 4117- Admln Charge 140.00 4118- UnNo 30.00 49JO- Oth8r in¢om8 748.61 4911- Bank interest received 382.07 78￿- Hc4kJay Club 12.50 Total Sal•• £61.1￿44 (￿)7- Fwit 12.50 C(09. Gffts 03W- FundraI￿1va Costs 160.C 04CQ- Craft Falr Cos18 305.49 1234- Petty C88h 1.59). 5060. ott￿ Dlr•cl Expen 20.fy) £2,9Tr.99 7 Jw 2024 1Tr.03 Ptyv 1 of2 GROSS PROFIT I LOSS £58,126.45 Ow•rh••d• (th11 _ Stollonory 49.99 C¢4)2. Pro8chool R080urcé8 1,913.09 7CilO_ Employae Wage8 and Sal8r188 67,512.24 71cK)- Ront 5,844.00 7200- Eledrtdty 1,242.41 550.11 7520- r)fflc8 Stallonory 104.59 7530- Telephone 118.00 7610- AcC￿nI8n¢Y F608 354.38 7630- Bu81nes8 In8LsranL 203.00 8210- Sub8crfptJong 219.87 8220- Clothlng Costs 268.00 8230- Tralnlng c￿18 Totsl Ov•th•ad• ri8J79.68 PROF￿1 LOSS 420.253.23 07 Jun2024 1tr.03 Py2012 East Coker Pre-school Playgroup Balanco Shoot Report ro.. 31 August. 2023 A88Ef8 Flx•d A•••ts Totsl Flx•d A•••ts £0.00 Curr•nt A••el• I1￿- Trnoe Debtors 286.92 12LKJ- Na￿ost- Currnnt A¢￿Unt 10.00 1210-C8sh 110.40 1220- N¥ts¥￿t- R88orv• Account 32,285.13 Totsl Curr•nt A•••ts 2,09145 TOTAL ASSErs £32,692.45 Curr•nt u￿111t1•1 Totsl CurY•nt Ll•bllltl•• FU￿1• U•blllO•• Tot•1 FuluT• Llablll £0.00 TOTAL LIABILmE8 £0.00 TOTAL NET ASSETS 01 Jun 2024 14'.39 EQUITY N•1 Profft l Lo89 32,692.46 3100- Pmfft and Los$ Account 52,945.68 Net Profft/Loss fprfory88rfs?) Nel Profft/Lo$s (cuffentye8rJ -20,253.23 TOTAL Eouiry £32,692.4J 01 Jun2W24 14..39 P4pzo12 CHARITY (OMMISSION FOR ENGLAND AND WALES Indepondent examinerfs report on the accounts Sectloii A liidopoiidont Examlnor'j Rfjport R•port ts th• tru•t••81 Mom￿r0 of Ea8t Coker Prè-school Playgroup On account• for th• yèar ended August 31•12023 Charlty no Ilf any) 1027LF21 S•t out on pagè8 I report to the Irustees on my examination of the account8 of Ihe above charity {"the Trust'} for the year ended 3110812023. R•sponslbllltles and As the charity tru81ees of the Trusl, you are responsible for the preparation basis of report ofthe accounts in accordance with the requiremenls of the Chanties Act 20111.the Acr). I report in respect of my examination of the Trust'8 accounts carried out under section 145 of the 2011 Act and in carryin9 Out my examination, I have followed the appli¢able Directions given by the Charrty Commi88ion under section 145{51{b} of the Act. I have completed my examination. I confirm that no material matters have como to my attention in connection with the examination which gives me PAuse to believe thal in, any material respect.. ac¢ounting records were nol keo in accordance wilh section 130 of th8 Act or th8 accounts do not accord w61h the accounting records I have no concem8 and have come across no other matters in connection with the examination to which attention Should be dravm in order to enable a proper understanding of the accounts to be reached. Pl88se delete the words in the brackets if they do not appty. tH14o Dat•: Indopendent •xamlnerfs statement Slgn•d.. Nam•: Craig Howes R•l•v•nt profe••lon•l quallficatlon{81 or body {If •ny>: ICAEW CTA AddrM•: 22 Watercombe Helght8 Yeovll. BA20 2TA IER Octobor 2018 Section B Disclosiiro Only complete if the examiner needs lo highlight matters of conc8rn (see CC32, Independent examlnation of Gharily accounl8,' directions and guidance for examiners). Glvo hore brlgf detalls of any Items that the oxamlner wlshes to dlsclose. IER October 2018 I￿NEy I 31A GEcodè MONEY OUT 31 1160.89 4• 41CQ 410I 41C6 4107 41(A 4113 4114 4117 7131J 211Ja 1WI$ 1330114 107.$7 Frul ithj J•411.76 881.S Q67 l234 4118 10.OD IL 748SI 12 312ts7 71QJ 78 4911 329.1 7Z 7S20 7530 7610 7630 8210 s* 812 LL TOTALS £61.104.44 fll.34•.9T TOTALS. dlroct and ov•th•ads £81,3S7.67 £60.1XIT &1975.6 31-AWi -£20,253.23 11215.8 CURRENT ASSETS io 322B5.13 11D.4 52235.61 7fy).5 286.92 32692.45 52945.68 REPRESENTED BY BaLqnce ￿ 31.8.22 52945.6B -E20.253.23 32692.45 41729. 11215.8 52945.