2021-03-31-accounts - Keighley Community Transport

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Keighley Community Transport

Charity number 1027411

Annual Report and Financial Statements

for the year ended 31 March 2021

Keighley Community Transport

Annual Report and Financial Statements for the year ended 31 March 2021

Contents	Page
Trustees' report	2 to 3
Examiner's report	4
Statement of financial activities	5
Balance sheet	6
Notes to the accounts	7 to 10

Prepared by West Yorkshire Community Accounting Service

Keighley Community Transport

Trustees' report for the year ended 31 March 2021

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Position Dates Gareth Logan Chair Robert Gould Muriel Lumley John Philip Treasurer

Charity number

1027411 Registered in England and Wales

Registered and principal address Bankers Units 6 and 7 TSB Bank plc The Co-operative Bank plc Goulborne House 74 Towngate PO Box 250 Goulborne Street Airedale Centre Skelmersdale Keighley Keighley WN8 6WT West Yorkshire BD21 3QE BD21 1PG

Independent examiner

Rhys North ACA

West Yorkshire Community Accounting Service

Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is governed by a constitution which was adopted on 27 March 1990, and amended 21 July 1993 and 4 September 2007.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by the members at the AGM.

Keighley Community Transport

Trustees' report (continued) for the year ended 31 March 2021

Objectives and activities

The charity's objects

To promote any charitable purpose for the benefit of the community and in particular the relief of poverty, sickness, old age, infirmity or distress, through the provision of a transportation service.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.

Achievements and performance

This has been a difficult year due to the global pandemic.

We closed down the service in March 2020 and are hoping to reopen the service in the foreseeable future.

I would like to thank the trustees for their unwavering support and our Transport Manager and the volunteers for their continuing support at these difficult times.

Hopefully the service will go from strength to strength when we open up, then we can have a more positive report.

Financial review

The net expenditure for the year was £12,088, including net expenditure of £21,388 on unrestricted funds and net income of £9,300 on restricted funds.

When the coronavirus pandemic hit in March 2020, we closed our operation down so that we could lower the outgoing costs. We significantly lowered the insurance on the vehicles which we then "sorn" the vehicles, utility costs reduced as we were not using nearly as much electricity or water and we also benefitted from Bradford Council Rates Covid grants.

Moving forward we have plans to prepare a budget and cash flow forecast to enable us to monitor our financial position as we emerge from the effects of the pandemic.

Due to Covid restrictions, we have not had any formal Board meetings although trustees have maintained contact with the transport manager. The organisation has enough money in the bank and reserves to continue as a going concern. As mentioned earlier, we had reduced our outgoings during lock down and successfully applied for grants to cover the opening up costs for our organisation. HMRC furlough grants have covered the majority of employment costs and a National Lottery Community Fund is available to help the charity re-start its activities.

At the time of signing these accounts the charity has been impacted by the global Covid-19 virus. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity’s ability to continue as a going concern.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £90,764.

The reserves policy of the charity is to retain general reserves equivalent to at least 6 months worth of expenditure in order to allow for temporary funding shortages. Any significant funds above this level are utilised for the periodic renewal and refurbishment of the mini bus fleet.

Signed on behalf of the board of trustees on 16/08/2021

Gareth Logan (Trustee)

Keighley Community Transport

Independent examiner's report to the trustees of Keighley Community Transport

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2021, which are set out on pages 5 to 10.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the charity's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Rhys North ACA

17/08/2021

West Yorkshire Community Accounting Service

Stringer House 34 Lupton Street Leeds LS10 2QW

Keighley Community Transport

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 March 2021

Notes 2021 Unrestricted funds £ Income from: Grants and donations (2) 16,681 Fuel duty rebate 926 User charges - Other income - Affiliation fees - Total income 17,607 Expenditure on: Salaries and NI (3) 12,570 Rent, rates, water, light and heat 9,783 Insurance 1,995 Telephone 717 Printing, postage and stationery 8 Sundries 285 Vehicle running costs 2,696 Volunteers expenses 41 Repairs, maintenance and cleaning 18 Depreciation 9,659 Independent examination 690 Professional fees 268 Subscriptions - Drinks machine rental and refreshments - Travel and entertaining - Payroll expenses 186 Equipment - Bad Debts 79 Total expenditure 38,995 Net movement in funds (21,388) Fund balances brought forward 113,062 Fund balances carried forward (4) 91,674	2021 Restricted funds £ 35,062 - - - - 35,062 25,762 - - - - - - - - - - - - - - - - - 25,762 9,300 - 9,300	2021 Total funds £ 51,743 926 - - - 52,669 38,332 9,783 1,995 717 8 285 2,696 41 18 9,659 690 268 - - - 186 - 79 64,757 (12,088) 113,062 100,974	2020 Total funds £ 4,934 1,383 55,397 556 1,279 63,549 38,311 10,831 2,072 708 606 887 22,248 1,808 416 24,055 690 429 142 129 6 161 333 523 104,355 (40,806) 153,868 113,062

All incoming resources and resources expended derive from continuing activities.

Keighley Community Transport

Balance sheet

as at 31 March 2021 2021 Unrestricted £ Fixed assets Tangible assets (5) 910 Total fixed assets 910 Current assets Debtors and prepayments (6) 3,088 Cash at bank and in hand (7) 89,388 Total current assets 92,476 Current liabilities: amounts falling due within one year Creditors and accruals (8) 1,712 Total current liabilities 1,712 Net current assets / (liabilities) 90,764 Net assets 91,674 Funds Unrestricted funds 91,674 Restricted funds - Total funds 91,674	2021 Restricted £ - - 2,461 6,839 9,300 - - 9,300 9,300 - 9,300 9,300	2021 Total £ 910 910 5,549 96,227 101,776 1,712 1,712 100,064 100,974 91,674 9,300 100,974	2020 Total £ 10,569 10,569 10,360 92,911 103,271 778 778 102,493 113,062 113,062 - 113,062

The financial statements were approved by the board of trustees on 16/08/2021

Gareth Logan (Trustee)

Keighley Community Transport

Notes to the accounts

for the year ended 31 March 2021

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Improvements to property: over 10 years Equipment: 15% on reducing balance Motor vehicles: over 4 years

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

Keighley Community Transport

Notes to the accounts continued

for the year ended 31 March 2021

1 Accounting policies continued

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

----- Start of picture text -----
|||||| |---|---|---|---|---| |Grants and donations|2021|2021|2021|2020| |Unrestricted|Restricted|Total|Total| |funds|funds|funds|funds| |£|£|£|£| |HM Revenue & Customs|-|25,762|25,762|1,601| |-|-| |City of Bradford Metropolitan District Council|15,000|15,000| |-|-| |National Lottery Community Fund|9,300|9,300| |Donations|1,681|-|1,681|3,333| |16,681|35,062|51,743|4,934| |Staff costs and numbers|2021|2020| |£|£| |Gross salaries|37,222|35,030| |Social security costs|3,895|3,643| |Employment allowance|(3,895)|(3,000)| |Pensions|1,110|2,638| |38,332|38,311|

----- End of picture text -----

2 Grants and donations

3 Staff costs and numbers

The average number employees during the year was 1, being an average of 1 full time equivalent (2020: 1, 1 FTE). There were no employees with emoluments above £60,000.

----- Start of picture text -----
|||| |---|---|---| |Defined contribution pension scheme|2021|2020| |£|£| |Costs of the scheme to the charity for the year|1,110|2,638| |Amount of any contributions outstanding at the year end|215|-|

----- End of picture text -----

----- Start of picture text -----
|||||||| |---|---|---|---|---|---|---| |4|Restricted funds|Balance b/f|Incoming|Outgoing|Transfers|Balance c/f| |£|£|£|£|£| |Coronavirus Job Retention Scheme|-|25,762|25,762|-|-| |-|-|-| |National Lottery Community Fund|9,300|9,300| |-|-| |35,062|25,762|9,300| |Fund name|

----- End of picture text -----

Purpose of restriction

Coronavirus Job Retention Scheme To support the employment costs of furloughed staff due to Covid-19. National Lottery Community Fund To recommence the charity activities i.e. vehicles costs, Insurance, Promotional cost.

Keighley Community Transport

Notes to the accounts continued

for the year ended 31 March 2021

5 6 7 8	Tangible assets Cost At 1 April 2020 Additions At 31 March 2021 Depreciation At 1 April 2020 Charge for year At 31 March 2021 Net book value At 31 March 2021 At 31 March 2020 Debtors and prepayments Debtors VAT Prepayments Cash at bank and in hand Lloyds TSB Lloyds TSB - DAR account Co-operative bank Petty cash Creditors and accruals Creditors Accruals	172,314 - 172,314 162,816 9,498 172,314 - 9,498 Motor Vehicles	£ 12,626 - 12,626 11,555 161 11,716 910 1,071 Equipment	£ 1,747 - 1,747 1,747 - 1,747 - - 2021 £ 3,920 561 1,068 5,549 2021 £ 53,625 42,501 59 42 96,227 2021 £ 1,022 690 1,712 Improvements to property	£ 186,687 - 186,687 176,118 9,659 185,777 910 10,569 2020 £ 7,734 1,506 1,120 10,360 2020 £ 50,267 42,501 19 124 92,911 2020 £ 88 690 778 Total

Keighley Community Transport

Notes to the accounts continued

for the year ended 31 March 2021

9 Related party transactions

Trustee expenses

During the year no trustees were paid in respect of travel (previous year: 1 trustees and £245).

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Remuneration and benefits received by key management personnel

The key management personnel of the charity include the trustees and Manager. The total employee benefits received by the Manager were £38,332 (previous year: £38,311).

No trustee received any remuneration or benefit in this capacity during this or the previous year.