## Chair’s Report for the AGM 2022-2023
Sutton Preschool has had another very successful year. The children continue to thrive in the caring and safe learning environment which the staff provide. We have run a very successful transition for the September school starters with some wonderful activities providing opportunities for the children to prepare for their next steps into school. We have welcomed visits from the head teachers of Sutton , Crayke and Huby Primary Schools. As we say goodbye to our older children who start school in September, we wish them every success in their first year at school. I would like to take this opportunity as a Trustee and a parent to thank all the staff for their hard work, care and dedication, without your enthusiasm and professionalism the Preschool would not be the happy and prosperous setting which we see today.
## Staf
Debbie has led the Preschool exceptionally well with the support of a fantastic team, Millie, Alice, Yvonne, Lisa and Delphine. The parents are full of praise for Preschool and are also aware of the lengths which you all take to provide the children with such an outstanding setting to attend.
We were very sad to say goodbye to Delphine at the end of the Spring term, she worked tirelessly as part of the preschool team for more than 30 years. We are very grateful to everything she has contributed.
Following a successful recruitment process, two new members of staff joined our team Yvonne Nelson as a full time Deputy Supervisor and Lisa Harrison as a part time Assistant. On behalf of the committee, I would like to officially welcome you both to the Preschool team and wish you every success in your roles moving forward.
In April 2023 staff received a pay increase following changes to the staff pay structure reflecting increases in the minimum wage. In previous years staff wages have been increased by 5% in September, however following the April increase, the committee have decided to increase wages by 5% from April 2024.
## Commitee
Thank you to Michelle Dawson for taking on the role of Secretary in September 2022.
Helen Clark officially stepped down as Treasurer and Trustee in September 2022 however she has continued in the position for an interim period while we found a new member of the committee to take on the role. Following the successful DBS and EY2 checks and committee vote, Jenny will take over as Treasurer. Helen has already started the handover process.
Following the successful DBS and EY2 checks and committee vote Elaine Grainger and Joe will be taking on the role of Chair as I step down from the position in September. It has been a great pleasure to be part of the Preschool Committee and to work with the staff since I took on the role in 2019. Although I am officially standing down, if any of the committee or
staff members need any advice on issues which occur, please do not hesitate to get in touch.
## Events
The Christmas Fair was a fantastic afternoon and raised just short of £1000. Many thanks to all the staff and parent volunteers who gave up their time to make it such a successful event.
The annual summer trip is to Monk Park Farm and took place on Thursday 9[th] July, this is always a wonderful trip for the children. The bus and ice creams were paid for by our fundraising events.
## Finances
See Treasures’ Report and Annual Accounts.
Camilla Jowett - Chair
Sutton on the Forest Playgroup and Toddlers (charity number 1027382)
## **SUTTON ON THE FOREST PLAYGROUP & TODDLERS**
## **FINANCIAL ACCOUNTS**
**31 MARCH 2023**
## **SUTTON ON THE FOREST PLAYGROUP & TODDLERS**
## **ACCOUNTANTS REPORT**
The attached revenue account, balance sheet and related notes have been prepared from the organisation's books and records and are in accordance therewith.
D L Benson Accountants Limited
1 The Courtyard 27 The Village Haxby York YO32 3JE
26 April 2023
**Page 2**
## **SUTTON ON THE FOREST PLAYGROUP & TODDLERS**
## **REVENUE ACCOUNT**
## **FOR THE YEAR ENDED 31 MARCH 2023**
|**Notes**
**Income**
Donations
Fees -
Playgroup
Toddlers
Early Learning Vouchers
Bank Interest
Merchandise and Functions
**1**
**Expenditure**
Insurance
Rent
Wages & Related Charges
Toys & Equipment
Consumables
Printing, Stationery & Photocopying
Training
Cleaning & Hygiene
DBS Check
Ofsted Fees
Mobile Phone
Accountancy
**2**
**Net surplus for the year**
Profit on Sales of|
**159**
**28,674**
**412**
**40,088**|**60**
**21,598**
**516**
**50,315**
**69,333**
**72,489**
**3**
**1**
**1,045**
**622**
**70,381**
**73,112**
**-**
**6,206**
**44,934**
**863**
**906**
**102**
**35**
**135**
**112**
**50**
**120**
**150**
**58,327**
**53,613**
**12,054**
**19,499**
**2022**|**60**
**21,598**
**516**
**50,315**
**69,333**
**72,489**
**3**
**1**
**1,045**
**622**
**70,381**
**73,112**
**-**
**6,206**
**44,934**
**863**
**906**
**102**
**35**
**135**
**112**
**50**
**120**
**150**
**58,327**
**53,613**
**12,054**
**19,499**
**2022**|
|---|---|---|---|
||**671**
**8,991**
**45,775**
**971**
**767**
**99**
**390**
**325**
**18**
**50**
**120**
**150**|||
||||**73,112**
**53,613**|
|||||
||||**19,499**|
**Page 3**
## **SUTTON ON THE FOREST PLAYGROUP & TODDLERS**
## **BALANCE SHEET**
## **AS AT 31 MARCH 2022**
**----- Start of picture text -----**
Notes 2022
Current Assets
Barclays Bank
- Business Saver Account 1,718 1,715
-
Community Account 73,770 61,881
Cash in Hand 176 14
75,664 63,610
Represented by:
Accumulated Fund 2 75,664 63,610
**----- End of picture text -----**
I hereby approve and adopt the above balance sheet and attached revenue account and confirm that, to the best of my knowledge and belief, they contain the whole of the transactions relating to the organisation for the year ended 31 March 2023.
Helen Clark Treasurer 26 April 2023
**Page 4**
**SUTTON ON THE FOREST PLAYGROUP & TODDLERS**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 MARCH 2023**
|**1.**
**Profit (Loss) on Sales of Merchandise and Functions**
**£**
Amazon Smile
**12**
Bags2School
**180**
Christmas Raffle/Fair
**950**
Christmas Party
**19**
Halloween Raffle/Toddlers
**62**
Easter Raffle
**49**
Egg Hunt
**(7)**
Easyfundraising
**45**
End of the Year Party/Presents
**(32)**
Monk Park Farm
**(234)**
Jubillee Party
**(25)**
Stickins
**23**
Sutton Show
**3**
**£**
**1,045**
**£**
**2.**
**Accumulated Fund**
At 1 April 2021
**63,610**
Net surplus for the year
**12,054**
**£**
**75,664**
**£**|**2022**
**£**
**24**
**234**
**900**
**(26)**
**-**
**96**
**(8)**
**65**
**(69)**
**(594)**
**-**
**-**|
|---|---|
||**622**|
||**44,111**
**19,499**|
||**63,610**|
**Page 5**
**Treasurer’s Report Year Ended 31st March 2023**
MAY 13
Suton on the Forest Preschool Authored by: Helen Clark
1
1.0 Financial Summary
The following is a summary of the audited accounts for the year ended 31[st] March 2023. Previous year’s figures are taken from the audited accounts for the year ended 31[st] March 2022
## 1.1 Total Income for the year ended 31[st] March 2023
|2021/2022|2022/2023|Diference|
|---|---|---|
|£73112|£71022.72|- £2089.28|
## 1.2 Total Expenditure for the year ended 31[st] March 2023
|2021/2022|2022/2023|Diference|
|---|---|---|
|£53613.00|£59021.82|-£5408.82|
## 1.3 Surplus/ (Defcit)
|2021/2022|2022/2023|Diference|
|---|---|---|
|£19499.00|£12000.90|-£7498.10|
“Another AMAZING year for Preschool. Preschool has made a phenomenal surplus of
## **£12000.90**
Please note, insurance @ £671.31 and rent @£2990.00 for 31.3.2022 have gone into this Financial year, but no insurance or rent for March 2023 But fees were outstanding @ £3856.34 So swings and round abouts!
3
## **2.0 Income in the Financial Year**
## 2.1 Donatons & Grants
||2021/2022|2022/2023|
|---|---|---|
|Donatons|£60.00|£159.05|
|Grants|0|0|
|TOTALS|£60.00|£159.05|
Committee members to pursue possibility of grants
## 2.2 Fees
|Type of Income|2021/2022|2022/2023|
|---|---|---|
|Playgroup Fees|£21598.00|£28973.77|
|NYCC Funding|£50315.00|£40086.67|
|Toddlers|£516.00|£412.00|
|TOTALS|£72489.00|£69472.44|
## 2.3 Fundraising (Profts)
|Event|2021/2022|2022/2023|
|---|---|---|
|Easter Rafe &
Knited creatures|£96.00|£67|
|Christmas
Fair/Rafe/Party|£900|£990|
|Bags4School|£234|£180|
|Easyfundraising|£65|£45.19|
|Stnkin|£0.00|£22.83|
|Amazon|£24|£12.45|
|Halloween Rafe||£67|
|Suton Prize||£3|
|TOTALS|£1319.00|£1387.47|
4
## Fundraising remains strong during the year.
Well done and thank-you to all the staff and committee members who put in their time and effort into these events. This is a fantastic
amount.
## NEW COMMITTEE MEMBERS – to bring new fundraising
ideas/suggestions and organize and lead.
Push/remind parents, carers, family and friends about Amazon Smile & Easyfundraising in newsleters
“Fundraising grand total £1387.47
## 3.0 Expenditure in the Financial Year
## 3.1 Staf Wages
||2021/2022|2022/2023|
|---|---|---|
|Wages & HMRC payments|£44934.00|£45774.83|
|Total|£44934.00|£45774.83|
## 3.2 Rent & Insurance
|2020/2021|2021/2022|2022/2023|
|---|---|---|
|Insurance|paid £671.31 in April 2022|£0|
|Rent|£6206.00 (£3513.09 paid in
April and not included in
fgure)|£8991.00 (has march 2022
rent, but not march 2023
rent)|
|Total|£6206.00|£8991.00|
5
## 3 .3 Toys, Equipment and Running costs
||2021/2022|2022/2023|
|---|---|---|
|Toys & Equipment -assets|£863.00|£970.71|
|Consumables|£906.00|£431.56|
|CleaningSolutons|£135|£325.34|
|Mobile Phone|£120.00|£120.00|
|Snack||£335.39|
|Total|£2024.00|£2183.00|
## 3.4 Miscellaneous
||2021/2022|2022/2023|
|---|---|---|
|Statonary|£102.00|£98.86|
|Training|£35|£390|
|Auditors Fees|£150|£150|
|Ofsted Fees|£50.00|£50|
|DBS Check|£112.00|£18|
|Trips, Bus, Partes, Fair|£697 (this fgure comes of
fundraising)|£342.17|
|TOTAL|£1146.00|£1049.03|
## ons 4.0 Summary & Recommendat i
- Surplus of £12000.90
- Fundraising £1387.47
- Donations £159.05
- New committee members to enable more fundraising events, time to apply for grants & advertise.
- Money in the bank as of 31.3.23 £75488.69 (£63610.00 31.3.22 £44111.00 31.3.21)
- Petty cash + £175.91
- Fees owing from March 2023 + £3856.34
- Rent not paid for March -£?
- Insurance not paid for March -£?
6