## Chair’s Report for the AGM 2021-2022 Sutton Preschool has had another very successful year, bouncing back from the challenges of the pandemic and continuing to build on our previous successes. The children continue to thrive in the caring and safe learning environment which the staff provide. We have run a very successful transition for the September school starters with some wonderful activities providing opportunities for the children to prepare for their next steps into school. As we say goodbye to our older children who start school in September, we wish them every success in their first year at school. I would like to take this opportunity as a Trustee and a parent to thank all the staff for their hard work, care and dedication, without your enthusiasm and professionalism the Preschool would not be the happy and prosperous setting which we see today. ## **Staf** Debbie has led the Preschool exceptionally well with the support of a fantastic team, Delphine, Millie and Steph. The parents are full of praise for Preschool and are also aware of the lengths which you all take to provide the children with such an outstanding setting to attend. We were very sad to say goodbye to Steph in May but are delighted that she has moved to a role as Teaching Assistant at Easingwold Primary School and we wish her every success. We are really happy to be welcoming Alice back into our team this July as she returns from her maternity leave. ## **Committee** Helen Clark has been a very active member of the Preschool Committee for many years and latterly as our fantastic Treasurer and Trustee, a post she has held since 2019. Helen is now stepping down from this role and will be handing over to Hannah Woodcock in September 2022. On behalf of all the Preschool community, I would like to pass on our warmest thanks and appreciation for all Helen’s hard work. Helen has kindly agreed to continue with running the staff payroll for which we are extremely grateful. Nathan Young is also stepping down as Secretary and Trustee, Michelle Dawson is going to take over the role from September 2022. Thank you, Nathan, for your help and support in your role which you have held since 2019. I would like to take this opportunity to inform the Committee and Staff that I would like to stand down from my role as Chair at the end of the next academic year (September 2023). However, I will continue in this position until a suitable replacement has been found, and I have had the opportunity to provide a full handover. ## **Events** Christmas Fair, it was marvellous to hold our Christmas Fair again this year. It was a fantastic afternoon and a really fruitful fundraiser. Many thanks to all the staff and parent volunteers who gave up their time to make is such a successful event. The annual summer trip is to Monk Park Farm and took place on Monday 4[th] July, this is always a wonderful trip for the children. The bus and ice creams were paid for by our fundraising events. ## **Finances** See treasures’ report. Camilla Jowett - Chair Sutton on the Forest Playgroup and Toddlers (charity number 1027382) ## **Treasurer’s Report Year Ended 31st March 2022** JULY 5 **Sutton on the Forest Preschool Authored by: Helen Clark** **1** ## **1.0 Financial Summary** The following is a summary of the audited accounts for the year ended 31[st] March 2022. Previous year’s figures are taken from the audited accounts for the year ended 31[st] March 2021 ## **1.1 Total Income for the year ended 31[st] March 2022** |**2021/2022**|**2020/2021**|**Difference**| |---|---|---| |**£73112**|£49758|+ £23354.00| ## **1.2 Total Expenditure for the year ended 31[st] March 2022** |**2021/2022**|**2020/2021**|**Difference**| |---|---|---| |£53613.00|£45892.00|+ £7721.00| ## **1.3 Surplus/ (Deficit)** |**2021/2022**|**2020/2021**|**Difference**| |---|---|---| |£19499.00|£3866.00|+ £15633.00| _**“Another AMAZING year for Preschool. Preschool has made a phenomenal surplus of**_ £19499.00. _**Please note, insurance @ £671.31 and rent @£2990.00 for 31.3.2022 have gone into the next Financial year But fees were outstanding @ £3513.09 So swings and round abouts!**_ **2** ## **2.0 Income in the Financial Year** ## **2.1 Donations & Grants** ||**2021/2022**|2020/2021| |---|---|---| |**Donations**|£60.00|£711.00| |**Grants**|0|0| |**TOTALS**|£60.00|£711.00| Committee members to pursue possibility of grants ## **2.2 Fees** |**Type of Income**|**2021/2022**|2020/2021| |---|---|---| |**Playgroup Fees**|£21598.00|£10425.00| |**NYCC Funding**|£50315.00|£37201.00| |**Toddlers**|£516.00|£14.00| |**TOTALS**|£72489.00|£48351.00| ## **2.3 Fundraising (Profits)** |**Event**|**2021/2022**|2020/2021| |---|---|---| |**Easter Raffle &**
**Knitted creatures**|£96.00|£148.00| |**Christmas Fair/Raffle**|£900|£200| |**Bags4School**|£234|£34| |**Easyfundraising**|£65|£22| |**Misc**|£0.00|£973.00| |**Amazon**|£24|£29| |**TOTALS**|**£1319.00**|**£1406.00**| **3** Fundraising remains strong during the year. Well done and thank-you to all the staff and committee members who put in their time and effort into these events. This is a fantastic amount. _**NEW COMMITTEE MEMBERS** – to bring new fundraising ideas/suggestions and organize and lead._ ## **Push/remind parents, carers, family and friends about Amazon Smile & Easyfundraising in newsletters** _**“Fundraising grand total £1319.00**_ ## _**3.0 Expenditure in the Financial Year**_ ## **3.1 Staff Wages** ||**2021/2022**|2020/2021| |---|---|---| |Wages & HMRC payments|£44934.00|£33294.00| |**Total**|**£44934.00**|**£33294.00**| ## **3.2 Rent & Insurance** |**2020/2021**|**2021/2022**|**2020/2021**| |---|---|---| |Insurance|paid £671.31 in April 2022|£829.00| |Rent|£6206.00 (£3513.09 paid in
April and not included in
figure|£9092.00| |**Total**|**£6206.00**|**£9921.00**| **4** ## **3.3 Toys, Equipment and Running costs** ||**2021/2022**|**2020/2021**| |---|---|---| |Toys & Equipment -assets|£863.00|£1404.00| |Consumables|£906.00|£577.00| |CleaningSolutions|£135|£217.00| |Mobile Phone|£120.00|£0.00| |**Total**|**£2024.00**|**£2198.00**| ## **3.4 Miscellaneous** ||**2021/2022**|**2020/2021**| |---|---|---| |Stationary|£102.00|£179.00| |Training|£35|£0| |Auditors Fees|£150|£150.00| |Ofsted Fees|£50.00|£50.00| |DBS Check|£112.00|£0.00| |Trips, Bus, Parties, Fair|£697 (this figure comes off
fundraising)|| |**TOTAL**|**£1146.00**|**£379.00**| ## _**4.0 Summary & Recommendations**_ - _Surplus of_ **£19499.00** - _Fundraising £1319.00_ - _Donations £60.00_ - _Recruit NEW committee members to enable more fundraising events, time to apply for grants & advertise._ - _Money in the bank as of 31.3.22_ **£63610.00** _– last years bank balance was £44111.00_ **5** ## **SUTTON ON THE FOREST PLAYGROUP & TODDLERS** ## **FINANCIAL ACCOUNTS** **31 MARCH 2022** ## **SUTTON ON THE FOREST PLAYGROUP & TODDLERS** ## **ACCOUNTANTS REPORT** The attached revenue account, balance sheet and related notes have been prepared from the organisation's books and records and are in accordance therewith. D L Benson Accountants Limited 1 The Courtyard 27 The Village Haxby York YO32 3JE 05 July 2022 **Page 2** ## **SUTTON ON THE FOREST PLAYGROUP & TODDLERS** ## **REVENUE ACCOUNT** ## **FOR THE YEAR ENDED 31 MARCH 2022** |**Notes**
**Income**
Donations
Fees -
Playgroup
Toddlers
Early Learning Vouchers
Bank Interest
Merchandise and Functions
**1**
**Expenditure**
Insurance
Rent
Wages & Related Charges
Toys & Equipment
Consumables
Printing, Stationery & Photocopying
Training
Cleaning & Hygiene
DBS Check
Ofsted Fees
Mobile Phone
Accountancy
**2**
**Net surplus for the year**
Profit on Sales of|
**60**
**21,598**
**516**
**50,315**|**711**
**10,425**
**14**
**37,201**
**72,489**
**48,351**
**1**
**1**
**622**
**1,406**
**73,112**
**49,758**

**829**
**9,092**
**33,294**
**1,404**
**577**
**179**
**-**
**217**
**-**
**50**
**100**
**150**
**53,613**
**45,892**
**19,499**
**3,866**
**2021**|**711**
**10,425**
**14**
**37,201**
**72,489**
**48,351**
**1**
**1**
**622**
**1,406**
**73,112**
**49,758**

**829**
**9,092**
**33,294**
**1,404**
**577**
**179**
**-**
**217**
**-**
**50**
**100**
**150**
**53,613**
**45,892**
**19,499**
**3,866**
**2021**| |---|---|---|---| ||**-**
**6,206**
**44,934**
**863**
**906**
**102**
**35**
**135**
**112**
**50**
**120**
**150**||| ||||**49,758**
**45,892**| ||||| ||||**3,866**| **Page 3** ## **SUTTON ON THE FOREST PLAYGROUP & TODDLERS** ## **BALANCE SHEET** ## **AS AT 31 MARCH 2022** **----- Start of picture text -----**
Notes 2021
Current Assets
Barclays Bank
- Business Saver Account 1,715 1,714
-
Community Account 61,881 41,903
Cash in Hand 14 494
63,610 44,111
Represented by:
Accumulated Fund 2 63,610 44,111
**----- End of picture text -----**
I hereby approve and adopt the above balance sheet and attached revenue account and confirm that, the best of my knowledge and belief, they contain the whole of the transactions relating to the organisation for the year ended 31 March 2022. Helen Almond Treasurer 05 July 2022 **Page 4** **SUTTON ON THE FOREST PLAYGROUP & TODDLERS** ## **NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 31 MARCH 2022** |**1.**
**Profit (Loss) on Sales of Merchandise and Functions**
**£**
Amazon Smile
**24**
Bags2School
**234**
Christmas Raffle/Fair
**900**
Christmas Party
**(26)**
Halloween Raffle/Toddlers
**-**
Easter Raffle
**96**
Egg Hunt
**(8)**
Easyfundraising
**65**
End of the Year Party/Presents
**(69)**
Monk Park Farm
**(594)**
Photos
**-**
Stickins
**-**
**£**
**622**
**£**
**2.**
**Accumulated Fund**
At 1 April 2021
**44,111**
Net surplus for the year
**19,499**
**£**
**63,610**
**£**|**2021**
**£**
**29**
**34**
**200**
**-**
**92**
**148**
**(3)**
**22**
**(11)**
**-**
**882**
**13**| |---|---| ||**1,406**| ||**40,245**
**3,866**| ||**44,111**| **Page 5**