Chair's Report for the AGM 2020-2021
Sutton Preschool has had another very successful year. bouncing back from the challenges of the pandemic
and continuing to build on our previous successes. Despite school closures in January 2021, Preschool
continued 10 stay open and run a full service for all the children attending. I would like to take this opportunity
to thank all the staff on behalf of the parents and Preschool Committee for their hard work and dedication.
With your positivity and focus on what is best for the chlldren we have managed to stay open throughout this
academic year and the children have really flourished as a result.
We have run a very successful transition for the September schocd starters with some wonderful activibes,
providing opportunities for the children to Pfepare fortheir next steps into school. We welcomed Mrsjatkson
from Crayke Primary School and Mrs Pye from Sutton on the Forest Pnmary School who both came to
inrroduce themselves. The children have also visited Sutton on the Forest Pfirnary School. As we say goodbye
to our older children who srart school in September. we wish them every success in their first year at ￿h0O1.
Debbie has led the Preschwl exceptionally well with the support of a fantastic team, Allce, Delphine and
Steph. The parents are full of praise for Preschool and are also aware of the lengths which you all take to
provide the children with such an outstanding setting to attend. Thank you foi all your hard work, care and
dedication.
We are all delighted forAlice who is stsjn to start her maternity ￿3Ve, we wish her and her family all the very
best at this exciting time and look forward to Meet1￿ youf little one soon. We are in the process of recruiting
a new member of staff to cover Alice's maternity leave and we look forward to welcoming them into the
Preschool ream in Seprember.
unfOrt￿naleIy, the Christmas Fair not able to take place this year but we owe a huge thank to Helen and
Angela lor running the wonderful Christmas photo shoot for our familie& It was a fantasts"c fundraiser and we
are really grateful for all their hard work.
The annual summer trip is to Monk Park Fami and is planned for Monday 5 J￿1V.
Leaverfs party 20" July.
Hrances
See treasures. report.
Camllla J(Trwett . Chalr
Sutton on the Forest Playgroup and Toddler5 (charity number 10273821

**Treasurer’s Report Year Ended 31st March 2021** 

JANUARY 7[ST] 2021 

**Sutton on the Forest Preschool Authored by: Helen Clark** 

**1** 



## **1.0 Financial Summary** 

The following is a summary of the un-audited accounts for the year ended 31[st] March 2021. Previous year’s figures are taken from the audited accounts for the year ended 31[st] March 2020 

## **1.1 Total Income for the year ended 31[st] March 2021** 

|**2020/2021**|**2019/2020**|**2018/2019**|**Difference**|
|---|---|---|---|
|**£49758.00**|**£59640.09**|£54772||



## **1.2 Total Expenditure for the year ended 31[st] March 2020** 

|**2020/2021**|**2019/2020**|**2018/2019**|**Difference**|
|---|---|---|---|
|**£45892.00**|**£50262.16**|£45870||



## **1.3 Surplus/ (Deficit)** 

|**2020/2021**|**2019/2020**|**2018/2019**|**Difference**|
|---|---|---|---|
|**£3866**|**£9377**|£8902||



## _**“Profit made 2020/2021**_ 

_**£3866**_ 

**2** 



## **2.0 Income in the Financial Year** 

## **2.1  Donations & Grants** 

||**2020/2021**|**2019/2020**|2018/2019|
|---|---|---|---|
|**Donations ****|**£211.02**|£189|£320|
|**Grants***|**£500**|0|0|
|**TOTALS**|**£711.02**|£189|£320|



*Tesco Grant 

** Easingwold PG £151.02 & anonymous donation £60.00 

Committee members to pursue further grants 

## **2.2 Fees** 

|**Type of Income**|**2020/2021**|**2019/2020**|**2018/2019**|
|---|---|---|---|
|**Playgroup Fees**|**£10425**|£18144|£14304|
|**NYCC Funding**|**£37201.00**|£39507|£38395|
|**Toddlers**|**£14**|£291|£436|
|**TOTALS**|**£47640.00**|£57942|£53135|



No of Children on the books 

No. children March 2020 **28** (before lock down) 

No. children July 2021 **21** 

No. children September 2020 **15** 

No. children September 2021 **20-22 TBC** 

**3** 



## **2.3 Fundraising (Profits)** 

|**Event**|**2020/2021**|**2019/2020**|**2018/2019**|
|---|---|---|---|
|**Easter Raffle &**<br>**Knitted creatures**|**£148.50**|£74|£0|
|**Christmas Fair**|**£0**|£1045|£758|
|Christmas<br>Raffle/Tags/deco|**£200.00**|||
|**Photos(leavers)**|**£60.00**||£39|
|**Book People**|**£0.00**|£0|£0|
|**Sutton Gala Stall**|**£0**|£0|£87.20|
|**Bags4School**|**£34.06**|£108|£60|
|**Easyfundraising**|**£22.31**|£217.49|£43.91|
|**Misc**|**£0**|£35|£208|
|**Stikins**|**£13.00**|£15.69||
|**Amazon**|**£28.74**|£13.07||
|Halloween Hamper|**£92**|||
|Photo Shoot|**£822.00**|||
|Less Easter &YE<br>party|**£15.11**|||
|**TOTALS**|**£1406.00**|**£1509.09**|**£1196.11**|



Fundraising remains strong during the year **all things considering.** Well done and thank-you to all the staff and committee members who put in their time and effort into these events. This is a fantastic amount **AGAIN** 

_**“Fundraising grand total  £1406.00**_ 

**4** 



## _**3.0 Expenditure in the Financial Year**_ 

## **3.1 Staff Wages** 

||**2020/2021**|**2019/2020**|**2018/2019**|
|---|---|---|---|
|Wages|***£32833.05**|£37,188.28|£34,169.91|
|HMRC Payments|**£460.95**|£656|£647|
|**Total**|**£33294.00**|**£37,844**|**£34,817**|



* £1963.45 Furlough 

## **3.2 Rent & Insurance** 

||**2020/2021**|**2019/2020**|**2018/2019**|
|---|---|---|---|
|Insurance|**£767.77 + £61.14**|£516.36|£508.45|
|Rent|**£9091.70**|£10,038.00|£7,476|
|**Total**|**£9920.61**|**£10,554.36**|**£7,984**|



## **3.3 Toys, Equipment and Running costs** 

||**2020/2021**|**2019/2020**|**2018/2019**|
|---|---|---|---|
|Toys & Equipment -<br>assets|**£1404.52**|£171|£319|
|Playconsumables|**£350.64**|£311|£363|
|CleaningSolutions|**£217.20**|£99.50|£178|
|Snacks|**£226.75**|£321.51|£406|
|**Total**|**£2199.11**|**£903.01**|**£1266**|



## **3.4 Miscellaneous** 

||**2020/2021**|**2019/2020**|**2018/2019**|
|---|---|---|---|
|Stationary|**£179.28**|£188.86|£311.32|
|Training|**£0**|£250|£589.50|
|Auditors Fees|**£150**|£150|£150|
|Ofsted Fees|**£50.00**|£50|£50|
|DBS Check|**£0**|£0|£0|
|Parties||£320.51|£56|
|Phone|**£100**|||
|**TOTAL**|**£479.28**|**£959.36**|**£1,156.82**|



**5** 



## _**4.0 Summary & Recommendations**_ 

- _Surplus of_ **£3866.00** 

- _Fundraising £1406.00_ 

- _Donations & grants  £711.02_ 

- _Recruit NEW committee members to enable more fundraising events, time to apply for grants & advertise & support current members & staff._ 

- _Money in the bank as of 1.4.21 £ 42886.13 + £1714.51 (see Barclays bank statement to check balances)_ 

- _Petty Cash £494.00_ 

**6** 



# 

## 



# 

## 



## 

## 

## 

||Notes|||2020||
|---|---|---|---|---|---|
|Income||||||
|Donations||711||100||
|Playgroup<br>Fees<br>Toddlers||10,425<br>14||18,251<br>244||
|EarlyLearningVouchers||37,201|48,351|39,507|58,102|
|Bank Interest|||1|||
|Profit on Salesof||||||
|MerchandiseandFunctions|||1,406||1,192|
||||49,758||59,297|
|Expenditure<br>Insurance||829||516||
|Rent||9,092||10,038||
|Wages & Related Charges||33,294||37,844||
|Toys & Equipment||'h404||171||
|Consumables||577||500||
|Printing, Stationery & Photocopying||179||189||
|Training<br>Cleaning & Hygiene||217||250<br>96||
|DBS Check||||||
|Ofsted Fees||50||50||
|MobilePhone||T00||||
|Accountancy||50||150||
||||45,892||49,804|
|Netsurplusfortheyear|||3,866||9,493|





## 

## 

##