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2020-08-31-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 09 2019 To 31 08 2020

Section A Reference and administration details

Charity name

Neston Preschool Playgroup

Other names charity is known by Registered charity number (if any) 1027309 Charity's principal address Neston Memorial Hall

19 Pool Green, Neston Corsham, Wiltshire Postcode SN13 9SN

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Sharon Peaple Chairperson 01/09/2018 - Present
2 Debbie Longland Secretary
3 Ciara Palmer Treasurer
4 Emma Williams Committee member
5 Emma Sweet Committee member
6 Charlie Pittock Committee member
7 Kate Robinson Committee member
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

How the charity is constituted

Trustee selection methods

Elected at AGM

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

The legal structure of Neston Preschool Playgroup is an unincorporated association due to its relatively small assets and liabilities, few staff and members who support what we are trying to achieve as a charity. These members, usually parents, appoint the trustees to help manage the charity for a period of time. The members have no intention of making a profit from the activities of the Preschool and we agree on a governing body, namely the constitution. The governing body chosen by Neston Preschool Playgroup is supported by the Pre-school Learning Alliance and was adopted at a General meeting on 14/01/2011. Neston Preschool Playgroup is run by a committee of 7 trustees including a management committee, elected at the Annual General Meeting or at later committee meetings. The trustees are recruited based on willingness to put forward their time but also based on particular jobs that need doing and the individuals own knowledge and experience.

The trustess, in the main, are parents of children currently attend the setting or breakfast/after school club. Our committees knowledge and understanding is a true asset.

We continue to pay an accountant and administrator which allows direct contact with parents concerning invoicing etc. The committee meet on a termly basis to discuss new as well as on-going issues. The Chairperson and Play Leader also meet termly to discuss management issues, usually the week prior to the committee meeting. The Chairperson goes into the preschool at least three times a week and makes herself available to discuss any issues and decisions which need resolving. The Chairperson and Play Leader have regular contact with the accountant and administrator and separate meetings are held with them to discuss financial issues.

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The committee employs a Play Leader with responsibility for the setting who is qualified to NVQ Level 3 Childcare, Learning and Development. She has worked at the setting for over 15years and brings stability in addition to a wealth of experience to the setting. The preschool also employs 2 other permanent members of staff (NVQ Level 3) who are contracted to work a minimum number of hours per week dependent on the number of children at the setting. A Deputy Play Leader was employed in January 2017 to support the Play Leader in the smooth running of the preschool.

Section C Objectives and activities

Neston Preschool Playgroup is a parent-led organisation that is registered with OFSTED (Office for Standards in Education) to provide preschool provision for up to 32 children per session from the village of Neston and the surrounding area.

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Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)		 Neston Preschool Playgroup provides a high quality care and education
for children below the statutory school age, living in the village of Neston
and the surrounding area. As a charity, the trustees ensure that our
assets, employees and activities are managed effectively to help achieve
our purpose; to enhance the development and education of the children
that attend. We ensure that our staff are kept up to date with relevant
training, that our planning utilises the resources effectively and reflects
the interest of the current children. Neston Preschool Playgroup also
offers a breakfast club (from September 2015) for the children who attend
Neston Primary School. From January 2017 an After School Club was
offered for the children attending Neston Primary School. This valuable
new service enables some wrap around care for working parents of
children at Primary School.
The Government provides funding for all children from the age of 3 years
to attend a preschool setting; our charity allows parents and carers to
access this opportunity within their local community. The Government
also offers 2 year old funding to parents who meet the criteria for two
year funding.
In the village, there is accommodation for Forces Families who, for
various reasons, are in need of temporary accommodation. We make
available places for children of these families even though they may not
be with the Preschool for very long.
We also offer support for families with financial difficulties and given them
the opportunity of a high quality childcare provision from as early as 2
years.
As a Preschool, we are a pack-away setting because we utilise the
community hall to run our preschool from. As the main user, we help to
sustain this community facility.
As a charity, we are able to engage parents and carers in shaping the
childcare provision and empower them to become more involved in their
childs care and education. We do this in many ways; such as becoming
a committee member, taking part in activities and events and
volunteering to be parent helper on a rota basis.
All trustees have had regard to the guidance issued by the Charity
Commission on public benefit.

Additional details of objectives and activities (Optional information)

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You may choose to include further statements, where relevant, about:

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Section D Achievements and performance

Overall, the Preschool, Breakfast and After School Club have done Summary of the main fantastically this year. The feedback from both the children and parents achievements of the charity has been very positive and we have waiting lists for all of our available during the year clubs/sessions.

We are up to date with all of our staff training. Procedures and processes have been continually updated to reflect the difficult year that 2020 has been. We have over the course of Sept 2019 – Aug 2020 employed 3 members of new staff to help cover additional safety requirements in line with Covid-19.

We have managed to remain open to key worker children throughout the 2020 lockdown and we have remained committed to providing high quality childcare to the children coming to our setting. We have managed to continue providing an income to all of our staff throughout this difficult time and our accountant has ensured that we keep enough reserve money in our account should we need to close completely – although, we haven’t gotten close to needing to look at this option.

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Section E Financial review

Brief statement of the charity’s policy on reserves

Details of any funds materially in deficit

The overall result for the year was a loss of £3,733.63. Due to Covid-19 we were only open for Key Worker children for 6months. The outcome could have been much worse and due to the fantastic profit made last year, we are able to re-open in September 2020.

The reserves policy is such that we hold money on deposit to cover;
1. Our liability for Redundancy Payments to staff members as per
statutory requirements.
2. Approximately 4 terms of our annual running costs in the event of
low numbers.
3.
Sufficient funds to cover creditors and expense accruals.

Further financial review details (Optional information)

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Sharon Peaple

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14

Full name(s) Sharon Peaple Position (eg Secretary, Chair, Chairperson etc) Date 13/02/2021

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Neston Pre-School Playgroup

FINANCIAL ACTIVITIES

September 2019 – August 2020

INCOME
After School Club £15,714.13
Breakfast Club £11,955.29
Charitable Activities £2,901.64
Childrens Uniform £74.00
Donations and legacies £15.00
Emma Leaving Present -£12.20
Interest Earned £3.26
Items Returned £659.17
Preschool Sessions £3,383.30
Retainer Charge – BC/ASC £352.40
Sales of Product Income £0.00
Services £2,640.90
Termly Cash Prize Cost £205.00
Walk to School £1,561.50
Wilts Council Funding £54,021.65
TOTAL INCOME £93,475.04
EXPENDITURES
Advertising/Promotional £1,365.64
Business Cards £26.39
Christmas Party £308.00
Computer Costs £763.07
Corona Credits Issued £625.47
CRB Checks £248.00
Funding Overpayment Returned 348.00
Fundraising £1,363.35
Hall/Church Rental £1,080.00
Leaving Gifts/AGM £144.95
OFSTED Registration £120.00
Outdoor Decorating £52.16
PAYROLL EXPENSES
Pension £2,094.58
Taxes £5,104.49
Wages £70,741.33
TOTAL PAYROLL EXPENSES £77,940.40
Phone Costs £388.62
Purpose Built Building Costs £480.00
Rent £9,102.70
Resource Purchases £1,285.44
Snack £590.65
Staff Uniform £340.20
Termly Cash Prize £80.00
ZooLab £142.80
TOTAL EXPENDITURE £97,121.94
NET OPERATING INCOME -£3,646.90

Financial Review for the year ended 31[st] August 2020

The beginning of the financial year – 31[st] August 2019, saw an amazing start. We were nearly at full capacity for Preschool, Breakfast and After School Club and to compensate for the busyness we had employed more staff and we were raring to go. The previous years finances have made the first profit for years had really given the staff and committee a massive boost and moral was high.

We began the year with some amazing fundraising – selling of Halloween sweets, a stall at the local Christmas market and another at the Christmas disco as well as selling drinks/sweets/glitter tattoos at local events. We auctioned a donated signed rugby shirt, we received a donation from another local charity. Things were on a real high and the committee worked incredibly hard, as did our staff. Well Done to everyone!

Unfortunately, at the beginning of 2020, news started to surface regarding a new virus – Covid-19. Spirits started to fall as we watched in horror as the rest of the world went into complete lockdown, our own events were not as busy as the community were being cautious. In March 2020, the worse happened and the United Kingdom entered full lock down. You know how the story goes from here I am sure.

Preschool, Breakfast and After School Club all closed with immediate effect. Neston Preschool remained open for Key Worker children only and we did receive funding from Wilts Council to help cover some costs. All of our staff were very understanding as they were given half contracted hours and pay for the next several months.

Breakfast and After School Club remained closed from March 2020 until September 2020. These clubs are the biggest source of income to Neston Preschool Playgroup.

Our bank account balances have taken a hit – the costs of additional cleaning equipment/resources as well as continuing to honour our commitments to the staff have cost a lot. However, we have made it through the year and have made a loss of £3,773.63. When we consider the length of time we have been closed, the outcome could have been much worse.

We re-open in September 2020 with a smaller amount of Preschool children registered to attend, but numbers for Breakfast and After School Club remain good. We have had to take the step to hire additional staff members for both Breakfast and After School Club to allow for additional cleaning and the keeping of ‘bubbles’ as much as possible whilst working with school and Preschool children.

Considering the year we have had, I think it positive that we have continued to receive small amounts of monies from the fundraising that we have been able to do (£2,901 was raised). Money was raised using online platforms to run raffles, quizzes etc.

Overall, the Preschool finances are stable, considering. Lets hope for a better Sept 2020 – Aug 2021 year.

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