## **Trustees’ Annual Report for the period** **From 01/09/2022 Period start date To 31/08/2023 Period end date** ## **Charity name: SOUTH STREET PRE-SCHOOL** ## **Charity registration number: 1027268** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|We are a committee run charity pre-school
setting in a modular building which we lease
from Somerset County Council. This is
situated on Somerset County Council’s
education playing field which we share the
use of with Wincanton Primary School and
Our Lady’s Primary School. We moved here
in March/April 2016. Previously we rented a
classroom attached to the school hall from
Wincanton Primary School, however they
required the space back. We employ 7 staff,
consisting of: 1 Manager, 1 Deputy
Manager, and 5 Practitioners.
We provide high quality care and education
for children aged from 2 years to starting
school age
We work in partnership with parents to help
their children learn and develop
We add life and well-being to the local
community
We offer children and their parents a service
that promotes equality and diversity
We are registered with Ofsted EY498347| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|We update our staff training every year or as
and when necessary
Our staff/volunteers/Committee members
are all DBS checked
We always try and fundraise at our town’s
local events such as Carnival, Christmas
Fayre, Annual Duck Race, Annual Fetes.
We hold regular Bingo nights throughout the
pre-school’s term times. All members of our
local community are invited to come along.
We hold them in our local town hall and
advertise it throughout the town.
We have an Annual pre-school outing
decided on by parents and the Committee.| |Statement confirming|Para 1.18|| whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Staff training completed by all members of
staff. This includes:
Appropriate staff qualifications
Paediatric First Aid
Child Protection and Safeguarding
Special Educational Needs training
Autism Spectrum training
Somerset Total Communication Inclusive
training
Safer Recruitment training
Equality Needs training
Promoting Positive Behaviour training
English as an Additional Language training
Parental Mental Health and its Impact on
Children’s Lives
Child Neglect training
Safeguarding Children with Disabilities
training
Food Safety and Safe Food Handling
We had a full quota of children attending our
pre-school.
We are proud to be recognised and| promoted by our Local Authority’s MultiAgency team as a pre-school who provides excellent care and support for children (and their parents) with additional needs. |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Thankfully we this year we had a net surplus
of £8,558| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We keep money aside as a reserve to
protect our Charity, to protect us against
drops in income or to allow us to take
advantage of new opportunities. We need to
be prepared for the maintenance of essential
services. We need to be prepared for the
risk of unplanned closures, spending
commitments, potential liabilities such as
payroll and taxes, debt, our lease and
financial forecasts. By keeping money aside
this helps us to protect our children, their
families, our staff and volunteers.
**Reasons why we need to keep reserves**
•
**Sustainability**to cover a shortfall in
occupancy for a period of 3 months
•
**Emergency short term closure**
such as our monthly running costs,
staff wages, monthly outgoings,
maintenance to our building
•
**Staffing restructure**such as
redundancy costs, notice period,
maternity pay
•
**Closure**to include redundancy,
notice period, settling all outgoing
payments
•
**Planning a large-scale**
**development**
•
**Future expenses**such as the lease,
large equipment, repairs or
maintenance to our building| |Amount of reserves held|Para 1.22|**£60,000**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including Para 1.47 any fundraising) Our principal sources of funds are from Early Years Entitlement from Somerset County Council (Local Authority) for 15 or 30 (if parents are eligible) hours of funding towards 3 and 4 year old eligible children. We also receive 2 year old funding from them for eligible 2 year olds. |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|We use this funding for paying staff wages
and improving our resources. This enables
us to carry out the EYFS curriculum across
all areas of children’s development.| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Pre school Learning Alliance Model Pre
school Constitution 2011| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by Committee| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|| |---|---|---| |You may choose to include further statements||where relevant about:| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|Induction of employees and volunteer’s
policy
Confidentiality policy
Committee training from Local Authority| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|SOUTH STREET PRE-SCHOOL| |---|---| |Other name the charity uses|LITTLE SUNBEAMS PRE-SCHOOL| |Registered charity number|1027268| |Charity’s principal address|LITTLE SUNBEAMS T/A SOUTH STREET PRE-SCHOOL
THORNWELL WAY
WINCANTON
SOMERSET
BA9 9EN| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||KAMA HUNNS|CHAIR||COMMITTEE VOTE| ||KAYLEIGH
WALTER|TREASURER||COMMITTEE VOTE| ||NATALIE
BRIDGES|SECRETARY||COMMITTEE VOTE| ||LISA BAKER|||COMMITTEE VOTE| ||SARAH HEY|||COMMITTEE VOTE| ||JO KING|||COMMITTEE VOTE| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |**PRE-**
**SCHOOL**
**ADMINIST**
**RATOR**|TRACEY BRYANT|22 WATLING STREET
YEOVIL
SOMERSET
BA21 3UF| |**ACCOUNT**
**ANT**|BRIAN WILLIAMS
ICPA|PINNACLE ACCOUNTANCY SERVICES (SW) LTD
2NDFLOOR COMMERCE HOUSE
NORTH STREET
MARTOCK
SOMERSET
TA12 6DH| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Lisa Baker **Full name(s)** LISA BAKER **Position (eg Secretary,** TRUSTEE **Chair, etc) Date** 20/08/2024 ## **South Street Pre-school** ## **Profit and Loss to 31 August 2023** |**Income**
Fees
Funding
Sundries
Trips
Grants
Fundraising
Interest
**Expenses**
Wages
Property & Insurance
Resources
Catering/Cleaning
Equipment
Stationary and Postage
Telephone
Fees & Subscriptions
Training
Bank Charges
General Expenses
Trips, Photo, gifts
Fundraising
**Net Surplus**|**2022-2023**
11007
119515
1500
2038
192
134252
100508
13010
1797
4359
51
608
811
263
1021
101
1274
1760
131
125694
8558|**2021-2022**
17606
94134
250
384
1000
6
113380
101886
11686
1588
2907
373
505
1031
482
170
97
930
1395
123050
-9670|**2020-2021**
17294
93516
200
35
5| |---|---|---|---| ||||111050| ||||87813
9090
1841
2859
399
423
778
346
1084
80
1085
1049| ||||106847| ||||| ||||**4203**| |**2019-2020**|**2018-2019**|**2017-2018**|**2016-2017**| |---|---|---|---| |9875|21208|11837|21302| |124245|99514|113809|94420| |113|31|200|3156| ||518||155| |10000|||| |400|970|1389|1253| |26|27|35|23| |144659|122268|127270|120309| |105900|113288|114974|82144| |8497|5842|5246|8201| |1902|5336|5537|3964| |3393|2315|2358|2695| |534|1617|615|4266| |249|552|891|1001| |847|532|614|563| |391|572|812|1416| |404|400|2145|0| |110|82|163|251| |1080|2013|1949|1335| |574|1402|665|420| ||||123| |123881|133951|135969|106379| ||||| |**20778**|**-11683**|**-8699**|**13930**| |**2015-2016**|**2014-2015**|**2013-2014**|**2012-2013**| |---|---|---|---| |15338|10426|9312|9396.46| |81896|73425|56482.62|35918.34| |0|0|0|30| |0|507|0|214.81| |5400|0|0|200| |380|127|667.25|414.8| |13|7|2.34|2.14| |103027|84492|66464.21|46176.55| |67648|53761.00|44774.9|36112.23| |2099|1354.00|1174.15|1175.6| |2790|1553.00|1882.2|726.27| |1996|734.00|544.99|510.95| |6695|845.00|169|128.99| |967|739.00|815.39|456.75| |818|553.00|524.56|512.83| |133|401.00|199.2|315.5| |849|194.00|854|455| |266|239.00|268.65|223.55| |4926|636.00|471.42|470.67| |870|707.00|0|390| |0|130.74|0|121.5| |90057|61846.74|51678.46|41599.84| ||||| |**12970**|**22645.26**|**14785.75**|**4576.71**| a.¥.Sa￿S9