## **Trustees’ Annual Report for the period** ## **From 01/09/2021 Period start date To 31/08/2022 Period end date Charity name: SOUTH STREET PRE-SCHOOL** ## **Charity registration number: 1027268** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|We are a Charity pre-school setting in a
modular building which we lease from
Somerset County Council. This is situated
on Somerset County Council’s education
playing field which we share the use of with
Wincanton Primary School and Our Lady’s
Primary School. We moved here in
March/April 2016. Previously we rented a
classroom attached to the school hall from
Wincanton Primary School, however they
required the space back. We employ 7
staff, consisting of: 1 Manager, 1 Deputy
Manager, and 5 Practitioners.
We provide high quality care and education
for children aged from 2 years to starting
school age
We work in partnership with parents to help
their children learn and develop
We add life and well-being to the local
community
We offer children and their parents a
service that promotes equality and diversity
We are registered with Ofsted EY498347| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|We update our staff training every year or
as and when necessary.
Our staff/volunteers/Committee members
are all DBS checked.
We usually hold regular Bingo nights
throughout the pre-school’s term times. All
members of our local community are
invited to come along. We hold them in our
local town hall and advertise it throughout
the town.
Every year we usually invite a
photographer to come and photograph our
pre-school children, which parents can then
purchase. We put the Commission raised
from this back into our fundraising.
However, we were unable to provide this
service this year.| We have an Annual pre-school outing decided on by parents and the Committee. Statement confirming Para 1.18 whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Staff training completed by all members of
staff. This include:
Appropriate staff qualifications
Paediatric First Aid
Child Protection and Safeguarding
Special Educational Needs training
Autism Spectrum training
Somerset Total Communication Inclusive
training
Safer Recruitment training
Equality Needs training
Promoting Positive Behaviour training
English as an Additional Language training
Parental Mental Health and its Impact on
Children’s Lives
Child Neglect training
Safeguarding Children with Disabilities
training
Food Safety and Safe Food Handling| We had a full quota of children attending our pre-school, with a waiting list in operation. We are proud to be recognised and promoted by our Local Authority’s MultiAgency team as a pre-school who provides excellent care and support for children (and their parents) with additional needs. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Unfortunately, we made a loss this year -
£9,760.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We keep money aside as a reserve to
protect our Charity, to protect us against
drops in income or to allow us to take
advantage of new opportunities. We need
to be prepared for the maintenance of
essential services. We need to be prepared
for the risk of unplanned closures,
spending commitments, potential liabilities
such as payroll and taxes, debt, our lease
and financial forecasts. By keeping money
aside this helps us to protect our children,
their families, our staff and volunteers.
**Reasons why we need to keep reserves**
•
**Sustainability**to cover a shortfall
in occupancy for a period of 3
months
•
**Emergency short term closure**
such as our monthly running costs,
staff wages, monthly outgoings,
maintenance to our building
•
**Staffing restructure**such as
redundancy costs, notice period,
maternity pay
•
**Closure**to include redundancy,
notice period, settling all outgoing
payments
•
**Planning a large-scale**
**development**
•
**Future expenses**such as the
lease, large equipment, repairs or
maintenance to our building| |Amount of reserves held|Para 1.22|**£60,000**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Our principal sources of funds are from
Early Years Entitlement from Somerset
County Council (Local Authority) for 15 or
30 (if parents are eligible) hours of funding
towards 3 and 4 year old eligible children.
We also receive 2 year old funding from
them for eligible 2 year olds.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|We use this funding for paying staff wages
and improving our resources. This enables
us to carry out the EYFS curriculum across
all areas of children’s development.| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Pre school Learning Alliance Model Pre
school Constitution 2011| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by Committee| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Induction of employees and volunteer’s
policy
Confidentiality policy
Committee training from Local Authority| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Fire safety and emergency evacuation
policy
Health and Safety general standards
procedure
Recording and Reporting of Accidents and
Incidents policy
Risk Assessments| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|SOUTH STREET PRE-SCHOOL| |---|---| |Other name the charity uses|LITTLE SUNBEAMS PRE-SCHOOL| |Registered charity number|1027268| |Charity’s principal address|LITTLE SUNBEAMS T/A SOUTH STREET PRE-SCHOOL
THORNWELL WAY
WINCANTON
SOMERSET
BA9 9EN| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||KAMA HUNNS|CHAIRPERSON||COMMITTEE VOTE| ||ROBERT WINN|TREASURER||COMMITTEE VOTE| ||NATALIE
BRIDGES|SECRETARY||COMMITTEE VOTE| ||LISA BAKER|||COMMITTEE VOTE| ||SARAH HEY|||COMMITTEE VOTE| ||LISA RENDALL|||COMMITTEE VOTE| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**PRE-**
**SCHOOL**
**ADMINST**
**RATOR**|TRACEY BRYANT|| |**ACCOUNT**
**ANT**|BRIAN WILLIAMS
ICPA|PINNACLE ACCOUNTANCY SERVICES (SW) LTD
2NDFLOOR COMMERCE HOUSE
NORTH STREET
MARTOCK
SOMERSET
TA12 6DH| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Lisa Baker|| |---|---|---| ||LISA BAKER|| ||
COMMITTEE MEMBER|| ||02/08/2023|| ||02/08/2023|| ## **South Street Pre-school** ## **Profit and Loss to 31 August 2021** |**Income**
Fees
Funding
Sundries
Trips
Grants
Fundraising
Interest
**Expenses**
Wages
Property & Insurance
Resources
Catering/Cleaning
Equipment
Stationary and Postage
Telephone
Fees & Subscriptions
Training
Bank Charges
General Expenses
Trips, Photo, gifts
Fundraising
**Net Surplus**|**2021-2022**
17990
94134
250
1000
6
113380
101886
11686
1588
2907
373
505
1031
482
170
97
930
1395
123050
-9670|**2020-2021**
17294
93516
200
35
5
111050
87813
9090
1841
2859
399
423
778
346
1084
80
1085
1049
106847
**4203**|**2019-2020**
9875
124245
113
10000
400
26| |---|---|---|---| ||||144659| ||||105900
8497
1902
3393
534
249
847
391
404
110
1080
574| ||||123881| ||||| ||||**20778**| |**2018-2019**|**2017-2018**|**2016-2017**|**2015-2016**| |---|---|---|---| |21208|11837|21302|15338| |99514|113809|94420|81896| |31|200|3156|0| |518||155|0| ||||5400| |970|1389|1253|380| |27|35|23|13| |122268|127270|120309|103027| |113288|114974|82144|67648| |5842|5246|8201|2099| |5336|5537|3964|2790| |2315|2358|2695|1996| |1617|615|4266|6695| |552|891|1001|967| |532|614|563|818| |572|812|1416|133| |400|2145|0|849| |82|163|251|266| |2013|1949|1335|4926| |1402|665|420|870| |||123|0| |133951|135969|106379|90057| ||||| |**-11683**|**-8699**|**13930**|**12970**| |**2014-2015**|**2013-2014**|**2012-2013**| |---|---|---| |10426|9312|9396.46| |73425|56482.62|35918.34| |0|0|30| |507|0|214.81| |0|0|200| |127|667.25|414.8| |7|2.34|2.14| |84492|66464.21|46176.55| |53761.00|44774.9|36112.23| |1354.00|1174.15|1175.6| |1553.00|1882.2|726.27| |734.00|544.99|510.95| |845.00|169|128.99| |739.00|815.39|456.75| |553.00|524.56|512.83| |401.00|199.2|315.5| |194.00|854|455| |239.00|268.65|223.55| |636.00|471.42|470.67| |707.00|0|390| |0.00|0|121.5| |61716|51678.46|41599.84| |||| |**22776**|**14785.75**|**4576.71**| ## **Trustees’ Annual Report for the period** ## **From 01/09/2021 Period start date To 31/08/2022 Period end date Charity name: SOUTH STREET PRE-SCHOOL** ## **Charity registration number: 1027268** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|We are a Charity pre-school setting in a
modular building which we lease from
Somerset County Council. This is situated
on Somerset County Council’s education
playing field which we share the use of with
Wincanton Primary School and Our Lady’s
Primary School. We moved here in
March/April 2016. Previously we rented a
classroom attached to the school hall from
Wincanton Primary School, however they
required the space back. We employ 7
staff, consisting of: 1 Manager, 1 Deputy
Manager, and 5 Practitioners.
We provide high quality care and education
for children aged from 2 years to starting
school age
We work in partnership with parents to help
their children learn and develop
We add life and well-being to the local
community
We offer children and their parents a
service that promotes equality and diversity
We are registered with Ofsted EY498347| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|We update our staff training every year or
as and when necessary.
Our staff/volunteers/Committee members
are all DBS checked.
We usually hold regular Bingo nights
throughout the pre-school’s term times. All
members of our local community are
invited to come along. We hold them in our
local town hall and advertise it throughout
the town. Unfortunately, we were unable to
hold many fundraising events this year due
to the ongoing pandemic. However, we did
manage to raise £285 in June/July 22 by
sending home fill a raisin boxes.
Every year we usually invite a
photographer to come and photograph our
pre-school children, which parents can then| purchase. We put the Commission raised from this back into our fundraising. However, we were unable to provide this service this year. We have an Annual pre-school outing decided on by parents and the Committee. Statement confirming Para 1.18 whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** SORP reference |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Staff training completed by all members of
staff. This include:
Appropriate staff qualifications
Paediatric First Aid
Child Protection and Safeguarding
Special Educational Needs training
Autism Spectrum training
Somerset Total Communication Inclusive
training
Safer Recruitment training
Equality Needs training
Promoting Positive Behaviour training
English as an Additional Language training
Parental Mental Health and its Impact on
Children’s Lives
Child Neglect training
Safeguarding Children with Disabilities
training
Food Safety and Safe Food Handling
We had a full quota of children attending
our pre-school, with a waiting list in
operation.
We are proud to be recognised and
promoted by our Local Authority’s Multi-
Agency team as a pre-school who provides
excellent care and support for children
(and their parents) with additional needs.| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Unfortunately, we made a loss this year -
£9,760.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We keep money aside as a reserve to
protect our Charity, to protect us against
drops in income or to allow us to take
advantage of new opportunities. We need
to be prepared for the maintenance of
essential services. We need to be prepared
for the risk of unplanned closures,
spending commitments, potential liabilities
such as payroll and taxes, debt, our lease
and financial forecasts. By keeping money
aside this helps us to protect our children,
their families, our staff and volunteers.
**Reasons why we need to keep reserves**
•
**Sustainability**to cover a shortfall
in occupancy for a period of 3
months
•
**Emergency short term closure**
such as our monthly running costs,
staff wages, monthly outgoings,
maintenance to our building
•
**Staffing restructure**such as
redundancy costs, notice period,
maternity pay
•
**Closure**to include redundancy,
notice period, settling all outgoing
payments
•
**Planning a large-scale**
**development**
•
**Future expenses**such as the
lease, large equipment, repairs or
maintenance to our building| |Amount of reserves held|Para 1.22|**£60,000**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Our principal sources of funds are from
Early Years Entitlement from Somerset
County Council (Local Authority) for 15 or
30 (if parents are eligible) hours of funding
towards 3 and 4 year old eligible children.
We also receive 2 year old funding from
them for eligible 2 year olds.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|We use this funding for paying staff wages
and improving our resources. This enables
us to carry out the EYFS curriculum across
all areas of children’s development.| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Pre school Learning Alliance Model Pre
school Constitution 2011| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by Committee| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Induction of employees and volunteer’s
policy
Confidentiality policy
Committee training from Local Authority| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Fire safety and emergency evacuation
policy
Health and Safety general standards
procedure
Recording and Reporting of Accidents and
Incidents policy
Risk Assessments| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|SOUTH STREET PRE-SCHOOL| |---|---| |Other name the charity uses|LITTLE SUNBEAMS PRE-SCHOOL| |Registered charity number|1027268| |Charity’s principal address|LITTLE SUNBEAMS T/A SOUTH STREET PRE-SCHOOL
THORNWELL WAY
WINCANTON
SOMERSET
BA9 9EN| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||KAMA HUNNS|CHAIRPERSON||COMMITTEE VOTE| ||ROBERT WINN|TREASURER||COMMITTEE VOTE| ||NATALIE
BRIDGES|SECRETARY||COMMITTEE VOTE| ||LISA BAKER|||COMMITTEE VOTE| ||SARAH HEY|||COMMITTEE VOTE| ||LISA RENDALL|||COMMITTEE VOTE| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**PRE-**
**SCHOOL**
**ADMINST**
**RATOR**|TRACEY BRYANT|| |**ACCOUNT**
**ANT**|BRIAN WILLIAMS
ICPA|PINNACLE ACCOUNTANCY SERVICES (SW) LTD
2NDFLOOR COMMERCE HOUSE
NORTH STREET
MARTOCK
SOMERSET
TA12 6DH| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Lisa Baker|| |---|---|---| ||LISA BAKER|| ||
COMMITTEE MEMBER|| ||02/08/2023|| ||02/08/2023||