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2021-03-31-accounts

Wilstead Pre-School Committee AGM minutes

7.30pm, 09[th] December 2020, (Virtual Meeting)

Present

Julia Drummond (JD) Leanne Watkin (LW) Charlotte Minards (CM) Gemma O’Sullivan (GOS) Mandy Adger (MA) – Manager Kelly Cunningham (KC) – Deputy Manager Rob Green (RG) – Secretary

PLEASE NOTE – WE WILL ENDEAVOUR TO SHARE ACTIONS AS EQUALLY AS POSSIBLE BETWEEN US ALL, EVEN IF YOU ARE UNABLE TO ATTEND THE MEETING. PLEASE CHECK MINUTES THOROUGHLY FOR ANY ACTIONS.

1) Apologies

Sarah Robson (SR) Sarah browning Clairissa White (CW) Rachel Izzard (RI) – Chair

2) Chairs Report

3) Financial Report

4) Managers’ Report

1

5) Officer Nominations

5)
Officer Nominations
Position Nominee 1st 2nd
Chair RI JD CM
Secretary RG CM LW

6) AOB

2

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2021

FOR

WILSTEAD PRE-SCHOOL PLAYGROUP

WILSTEAD PRE-SCHOOL PLAYGROUP

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

GENERAL INFORMATION

President Jane Wooding
Chairperson Rachel Izzard
Vice Chairperson Rob Green
Treasurer Nicola Herring
Committee Sarah DiGennaro
Katherine Picton
Leanne Watkin
Clarissa Shaw
Gemma O'Sullivan
Sarah Robson
Charity Number 1027263
Registered Office C/O Wilstead Lower School
Cotton End Road
Wilstead
Bedford
MK45 3BX
Independent Examiner Longstaff, Gentle & Co
Chartered Certified Accountants
61 Harpur Street
Bedford
MK40 2SR
Bankers Natwest

Page 1

REPORT OF LONGSTAFF, GENTLE & CO

TO THE TRUSTEES

OF WILSTEAD PRE-SCHOOL PLAYGROUP

(REGISTERED CHARITY NUMBER: 1027263)

I report on the accounts of Wilstead Pre-School Playgroup for the year ended 31 March 2021, which are set out on pages 3 to 6 as follows.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of Independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commissioner. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently no opinion is given as to whether the accounts present a true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

LONGSTAFF, GENTLE & CO 61, Harpur Street Bedford MK40 2SR

MR S.P. SIMPSON

15 July 2021

Chartered Certified Accountants

Page 2

WILSTEAD PRE-SCHOOL PLAYGROUP

BALANCE SHEET AS AT 31 MARCH 2021

(REGISTERED CHARITY NUMBER: 1027263)

£
£
209660.64
496.20
645.96
16571.79
53459.04
336.22
71509.21
1900.18
69609.03
279269.67
279269.67
0.00
279269.67
2020
£
£
209660.64
496.20
645.96
16571.79
53459.04
336.22
71509.21
1900.18
69609.03
279269.67
279269.67
0.00
279269.67
2020
Notes
FIXED ASSETS
Tangible Assets
2
CURRENT ASSETS
Debtors
Prepayments
Cash at Bank - Current Account
Business Reserve Accounts
Cash in Hand
LESS: CURRENT LIABILITIES
Creditors
TOTAL ASSETS LESS CURRENT LIABILITIES
FINANCED BY:
UNRESTRICTED FUNDS
1.5, 4a
RESTRICTED FUNDS
1.5, 4b
£
£
207440.64
1947.20
936.08
21134.37
26483.40
47617.77
115.44
50616.49
2170.42
48446.07
255886.71
255886.71
0.00
255886.71
2021
£
£
207440.64
1947.20
936.08
21134.37
26483.40
47617.77
115.44
50616.49
2170.42
48446.07
255886.71
255886.71
0.00
255886.71
2021
71509.21
1900.18
279269.67 255886.71
279269.67
0.00
255886.71
0.00
279269.67 255886.71

Approved by the Trustees of Wilstead Pre-School Playgroup on 15 July 2021

Rachel Izzard Nicola Herring Chairperson Treasurer

Page 3

WILSTEAD PRE-SCHOOL PLAYGROUP

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021

(REGISTERED CHARITY NUMBER: 1027263)

INCOMING RESOURCES
Voluntary Income
Donations
Activities Income
Fees Received
Uniforms and Bags
Fundraising
Lambing Day
Christmas Raffle
Easter Sponsorship
Bag 2 School
Government Grants
JRS Received
Investment Income
Interest Received
TOTAL INCOMING RESOURCES
RESOURCES EXPENDED
Activities Expenditure
Wages and N.I.C.
Employer's Pension
Playgroup Consumables, etc
Snacks and Refreshments
Parties and Outings
Fundraising
Lambing Day
Christmas Raffle
Easter Sponsorship
Governance Costs
Printing, Postage & Stationery
PLA Insurance
Offsted Registration Fees
Training and Course Fees
Repairs and Renewals
Rental of I-Pads
Light and Heat
Kitchen, Cleaning and PPE
Sundry Expenses (Incl. Garden & Pet)
Telephone
Advertising and Website Costs
Accountancy Charges
Payroll Costs
Depreciation
TOTAL RESOURCES EXPENDED
NET INCOMING/OUTGOING RESOURCES
TRANSFER BETWEEN FUNDS
NET INCOMING/OUTGOING RESOURCES AFTER TRANSFERS
TOTAL FUNDS BROUGHT FORWARD
TOTAL FUNDS CARRIED FORWARD
Unrestricted
Funds
94.55
109659.84
0.00
109659.84
0.00
382.00
34.00
0.00
416.00
23004.79
24.36
133199.54
131697.16
1527.65
1255.06
588.55
424.17
135492.59
0.00
5.00
21.99
26.99
691.94
3955.89
50.00
895.00
2150.99
1089.90
1698.23
2222.04
1394.22
2469.85
121.39
660.00
770.40
2893.07
21062.92
156582.50
(23382.96)
0.00
(23382.96)
279269.67
255886.71
Restricted
Funds
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total
94.55
109659.84
0.00
109659.84
0.00
382.00
34.00
0.00
416.00
23004.79
24.36
133199.54
131697.16
1527.65
1255.06
588.55
424.17
135492.59
0.00
5.00
21.99
26.99
691.94
3955.89
50.00
895.00
2150.99
1089.90
1698.23
2222.04
1394.22
2469.85
121.39
660.00
770.40
2893.07
21062.92
156582.50
(23382.96)
0.00
(23382.96)
279269.67
255886.71
2020
1235.00
176853.05
4005.19
0.00
72.42
182165.66
143888.51
1399.79
23824.54
169112.84
13052.82
0.00
13052.82
266216.85
279269.67

Page 4

WILSTEAD PRE-SCHOOL PLAYGROUP

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

1 ACCOUNTING POLICIES

1.1 Accounting Convention

The financial statements have been prepared under the historical cost convention. The financial statements have been prepared in accordance with Statement of Recommended Practice, "Accounting and Reporting by Charities (revised 2005) and preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Charities Act 2011.

1.2 Donations, Grants and Legacies

These comprise amounts receivable during the year.

1.3 Incoming Resources and Resources Expended

Incoming resources and resources expended are accounted for on a accruals basis.

1.4 Allocation Of Costs

All costs are charged directly to an activity wherever appropriate.

1.5 Fixed Assets

Depreciation is provided at the following annual rates in order to write off each asset over it's estimated useful life.

Modular Building Not provided Equipment 15% reducing balance Outside Playground 15% reducing balance Artificial Grass 4% straight line Computer Equipment 33 1/3% over 3 years

1.5 Unrestricted and Restricted Funds

Unrestricted funds are those funds available for the general running of the charity and the use of those funds is limited only by the objects of the charity.

Restricted funds are those funds which have been donated for a purpose specified by the donor. The use of Restricted funds is not at the discretion of the members.

2 Fixed Assets

COST
Cost
Additions during the year
Balance as at 31 March 2021
DEPRECIATION
Accumulated
Charge for the year
Balance as at 31 March 2021
NET BOOK VALUES
as at 31 March 2021
as at 31 March 2020
Modular
Equipment
Artificial
Computer
Outside
Total
Building
Grass
Equipment Playground
£
£
£
£
£
188454.64
29668.25
4860.00
2190.42
10389.39
235562.70
0.00
673.07
0.00
0.00
0.00
673.07
188454.64
30341.32
4860.00
2190.42
10389.39
236235.77
0.00
19678.25
1261.00
2189.42
2773.39
25902.06
0.00
1557.07
194.00
0.00
1142.00
2893.07
0.00
21235.32
1455.00
2189.42
3915.39
28795.13
188454.64
9106.00
3405.00
1.00
6474.00
207440.64
188454.64
9990.00
3599.00
1.00
7616.00
209660.64

Page 5

WILSTEAD PRE-SCHOOL PLAYGROUP

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

3 Net Assets Held by Funds

Fixed Assets
Other Current Assets
Current Liabilities
Unrestricted
Restricted
2021
Funds
Funds
Total
£
£
£
207440.64
0.00
207440.64
50616.49
0.00
50616.49
(2170.42)
0.00
(2170.42)
255886.71
0.00
255886.71

4a Unrestricted Funds

General Reserve
Restricted Funds
Donations
Balance
Balance
as at
Income
Expend-
Transfers
as at
01.04.20
iture
31.03.21
279269.67
133199.54
(156582.50)
0.00
255886.71
279269.67
133199.54
(156582.50)
0.00
255886.71
Balance
Balance
as at
Income
Expend-
Transfers
as at
01.04.20
iture
31.03.21
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00

4b Restricted Funds

Page 6

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2021

FOR

WILSTEAD PRE-SCHOOL PLAYGROUP

WILSTEAD PRE-SCHOOL PLAYGROUP

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

GENERAL INFORMATION

President Jane Wooding
Chairperson Rachel Izzard
Vice Chairperson Rob Green
Treasurer Nicola Herring
Committee Sarah DiGennaro
Katherine Picton
Leanne Watkin
Clarissa Shaw
Gemma O'Sullivan
Sarah Robson
Charity Number 1027263
Registered Office C/O Wilstead Lower School
Cotton End Road
Wilstead
Bedford
MK45 3BX
Independent Examiner Longstaff, Gentle & Co
Chartered Certified Accountants
61 Harpur Street
Bedford
MK40 2SR
Bankers Natwest

Page 1

REPORT OF LONGSTAFF, GENTLE & CO

TO THE TRUSTEES

OF WILSTEAD PRE-SCHOOL PLAYGROUP

(REGISTERED CHARITY NUMBER: 1027263)

I report on the accounts of Wilstead Pre-School Playgroup for the year ended 31 March 2021, which are set out on pages 3 to 6 as follows.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of Independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commissioner. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently no opinion is given as to whether the accounts present a true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

LONGSTAFF, GENTLE & CO 61, Harpur Street Bedford MK40 2SR

MR S.P. SIMPSON

15 July 2021

Chartered Certified Accountants

Page 2

WILSTEAD PRE-SCHOOL PLAYGROUP

BALANCE SHEET AS AT 31 MARCH 2021

(REGISTERED CHARITY NUMBER: 1027263)

£
£
209660.64
496.20
645.96
16571.79
53459.04
336.22
71509.21
1900.18
69609.03
279269.67
279269.67
0.00
279269.67
2020
£
£
209660.64
496.20
645.96
16571.79
53459.04
336.22
71509.21
1900.18
69609.03
279269.67
279269.67
0.00
279269.67
2020
Notes
FIXED ASSETS
Tangible Assets
2
CURRENT ASSETS
Debtors
Prepayments
Cash at Bank - Current Account
Business Reserve Accounts
Cash in Hand
LESS: CURRENT LIABILITIES
Creditors
TOTAL ASSETS LESS CURRENT LIABILITIES
FINANCED BY:
UNRESTRICTED FUNDS
1.5, 4a
RESTRICTED FUNDS
1.5, 4b
£
£
207440.64
1947.20
936.08
21134.37
26483.40
47617.77
115.44
50616.49
2170.42
48446.07
255886.71
255886.71
0.00
255886.71
2021
£
£
207440.64
1947.20
936.08
21134.37
26483.40
47617.77
115.44
50616.49
2170.42
48446.07
255886.71
255886.71
0.00
255886.71
2021
71509.21
1900.18
279269.67 255886.71
279269.67
0.00
255886.71
0.00
279269.67 255886.71

Approved by the Trustees of Wilstead Pre-School Playgroup on 15 July 2021

Rachel Izzard Nicola Herring Chairperson Treasurer

Page 3

WILSTEAD PRE-SCHOOL PLAYGROUP

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021

(REGISTERED CHARITY NUMBER: 1027263)

INCOMING RESOURCES
Voluntary Income
Donations
Activities Income
Fees Received
Uniforms and Bags
Fundraising
Lambing Day
Christmas Raffle
Easter Sponsorship
Bag 2 School
Government Grants
JRS Received
Investment Income
Interest Received
TOTAL INCOMING RESOURCES
RESOURCES EXPENDED
Activities Expenditure
Wages and N.I.C.
Employer's Pension
Playgroup Consumables, etc
Snacks and Refreshments
Parties and Outings
Fundraising
Lambing Day
Christmas Raffle
Easter Sponsorship
Governance Costs
Printing, Postage & Stationery
PLA Insurance
Offsted Registration Fees
Training and Course Fees
Repairs and Renewals
Rental of I-Pads
Light and Heat
Kitchen, Cleaning and PPE
Sundry Expenses (Incl. Garden & Pet)
Telephone
Advertising and Website Costs
Accountancy Charges
Payroll Costs
Depreciation
TOTAL RESOURCES EXPENDED
NET INCOMING/OUTGOING RESOURCES
TRANSFER BETWEEN FUNDS
NET INCOMING/OUTGOING RESOURCES AFTER TRANSFERS
TOTAL FUNDS BROUGHT FORWARD
TOTAL FUNDS CARRIED FORWARD
Unrestricted
Funds
94.55
109659.84
0.00
109659.84
0.00
382.00
34.00
0.00
416.00
23004.79
24.36
133199.54
131697.16
1527.65
1255.06
588.55
424.17
135492.59
0.00
5.00
21.99
26.99
691.94
3955.89
50.00
895.00
2150.99
1089.90
1698.23
2222.04
1394.22
2469.85
121.39
660.00
770.40
2893.07
21062.92
156582.50
(23382.96)
0.00
(23382.96)
279269.67
255886.71
Restricted
Funds
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total
94.55
109659.84
0.00
109659.84
0.00
382.00
34.00
0.00
416.00
23004.79
24.36
133199.54
131697.16
1527.65
1255.06
588.55
424.17
135492.59
0.00
5.00
21.99
26.99
691.94
3955.89
50.00
895.00
2150.99
1089.90
1698.23
2222.04
1394.22
2469.85
121.39
660.00
770.40
2893.07
21062.92
156582.50
(23382.96)
0.00
(23382.96)
279269.67
255886.71
2020
1235.00
176853.05
4005.19
0.00
72.42
182165.66
143888.51
1399.79
23824.54
169112.84
13052.82
0.00
13052.82
266216.85
279269.67

Page 4

WILSTEAD PRE-SCHOOL PLAYGROUP

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

1 ACCOUNTING POLICIES

1.1 Accounting Convention

The financial statements have been prepared under the historical cost convention. The financial statements have been prepared in accordance with Statement of Recommended Practice, "Accounting and Reporting by Charities (revised 2005) and preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Charities Act 2011.

1.2 Donations, Grants and Legacies

These comprise amounts receivable during the year.

1.3 Incoming Resources and Resources Expended

Incoming resources and resources expended are accounted for on a accruals basis.

1.4 Allocation Of Costs

All costs are charged directly to an activity wherever appropriate.

1.5 Fixed Assets

Depreciation is provided at the following annual rates in order to write off each asset over it's estimated useful life.

Modular Building Not provided Equipment 15% reducing balance Outside Playground 15% reducing balance Artificial Grass 4% straight line Computer Equipment 33 1/3% over 3 years

1.5 Unrestricted and Restricted Funds

Unrestricted funds are those funds available for the general running of the charity and the use of those funds is limited only by the objects of the charity.

Restricted funds are those funds which have been donated for a purpose specified by the donor. The use of Restricted funds is not at the discretion of the members.

2 Fixed Assets

COST
Cost
Additions during the year
Balance as at 31 March 2021
DEPRECIATION
Accumulated
Charge for the year
Balance as at 31 March 2021
NET BOOK VALUES
as at 31 March 2021
as at 31 March 2020
Modular
Equipment
Artificial
Computer
Outside
Total
Building
Grass
Equipment Playground
£
£
£
£
£
188454.64
29668.25
4860.00
2190.42
10389.39
235562.70
0.00
673.07
0.00
0.00
0.00
673.07
188454.64
30341.32
4860.00
2190.42
10389.39
236235.77
0.00
19678.25
1261.00
2189.42
2773.39
25902.06
0.00
1557.07
194.00
0.00
1142.00
2893.07
0.00
21235.32
1455.00
2189.42
3915.39
28795.13
188454.64
9106.00
3405.00
1.00
6474.00
207440.64
188454.64
9990.00
3599.00
1.00
7616.00
209660.64

Page 5

WILSTEAD PRE-SCHOOL PLAYGROUP

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

3 Net Assets Held by Funds

Fixed Assets
Other Current Assets
Current Liabilities
Unrestricted
Restricted
2021
Funds
Funds
Total
£
£
£
207440.64
0.00
207440.64
50616.49
0.00
50616.49
(2170.42)
0.00
(2170.42)
255886.71
0.00
255886.71

4a Unrestricted Funds

General Reserve
Restricted Funds
Donations
Balance
Balance
as at
Income
Expend-
Transfers
as at
01.04.20
iture
31.03.21
279269.67
133199.54
(156582.50)
0.00
255886.71
279269.67
133199.54
(156582.50)
0.00
255886.71
Balance
Balance
as at
Income
Expend-
Transfers
as at
01.04.20
iture
31.03.21
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00

4b Restricted Funds

Page 6