Under Fives Roundabout Charity no: 1027240
Report and Financial Statements for the year ended 31 August 2024
Contents
| Trustees’ Annual Report | 1-6 |
|---|---|
| Independent Examiner’s Report on the Accounts | 7 |
| Statement of Financial Activities | 8 |
| Balance sheet | 9 |
| Notes forming part of the financial statements | 10-16 |
Under Fives Roundabout Report and Financial Statements for the year ended 31 August 2024
Trustees’ Annual Report
Reference and administration
Charity name Under Fives Roundabout Registered charity number 1027240 Address Warwick Road Cambridge CB4 3HN Independent examiner Joanna Boatfield FCA, DChA Ensors Accountants LLP Victory House, Vision Park, Chivers Way, Histon, Cambridge, CB24 9ZR Trustees Louise Andrew – Chair Rohanne Price (Appointed 10 July 2024) Dorothy Spencer (Appointed 03 June 2024) Elizabeth Brickley (Appointed 29 November 2023) Alexandra Annett Samantha Minnaar Grace Hawes Joanne Burke Julie Knorr (Resigned August 2024) Chloe Woolgar‐O’Neil (Resigned 29 November 2023) William Rocha‐Thomas (Resigned 29 November 2023) Bryony Wooldridge (Resigned 29 November 2023)
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Under Fives Roundabout Report and Financial Statements for the year ended 31 August 2024
Structure, governance and management
Constitution
Under Fives Roundabout (‘the charity’) is governed by a constitution adopted on 31 January 2007 based on the model constitution of the Early Years (previously Preschool Learning) Alliance.
Trustees
Trustees are usually appointed or re‐appointed at the Annual General Meeting held in October or November each year, although occasionally trustees may join or leave at different times of the year. Trustees typically serve for a period of between one and three years. The trustees meet at least six times a year.
Objectives and activities
The objectives of the charity are to enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups. The charityʹs main activity in relation to these objectives is the provision of a preschool facility and a toddler group in Cambridge during school term time.
The trustees have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers.
Achievements and performance
Recruitment and Staffing
We have twelve members of staff employed at Roundabout.
We were pleased to recruit two new staff members at the start of the Autumn 2023 term, Zoe and Nirvana. Luciana achieved her Level 3 in March 2024, which means that all our staff working with the children are now qualified to Level 3 and above. We continue to welcome work placement students in the summer term and we are proud to support students are they take their first steps into Early Years.
I would like to thank our staff members for all their wonderful work this past year. You are an outstanding team and you make Roundabout the special place it is.
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Under Fives Roundabout Report and Financial Statements for the year ended 31 August 2024
Staff training achieved in 2023‐24 includes whole team Prevent and Schema training. In addition to this:
-
Stacie, Ana, Katherine and Nirvana completed first aid training
-
Michelle attended physical training and a SEND course
-
Luciana and Stacie attended Schema training
-
Ana and Sam attended Designated Safeguarding Lead training
-
Dana and Sam attended Safer Recruitment training
-
Sam attended Fussy Eaters training
-
Aleks attended the Early Years Professional Development Programme training
All of the training is cascaded down to the rest of the team, so everyone benefits, especially the children.
Staff are actively encouraged to attend formal training from external providers, both to maintain their accreditations and to further develop their expertise in areas that are of interest to them on the Early Years Foundation Stage Curriculum.
Toddlers and Preschool
Toddler group is much‐loved by the local parent community and has been very well attended on both Tuesdays (with Dana) and Fridays (with Sam). Feedback from local families remains overwhelmingly positive. Thank you so much to Sam and Dana for making time for these sessions.
At preschool, we trialed a lower starting age for Autumn term admissions, accepting children from 2 years, 6 months instead of 2 years, 9 months. The results have been positive and we decided to continue this admissions policy in 2024/25.
We also decided to start a new trial in 2024/25; we will not be offering families the options to ‘hold’ a place for younger children and start in January, we will trial offering all places with a September start date. Early indications are positive, in 2024/25 preschool is already full to capacity and we have a substantial waiting list for 2024/25 and 2025/26.
We have welcomed Coach Salv on a regular basis and enjoyed some outings to Milton Country Park and the Zoology Museum.
Our much‐loved end of year events were well attended by our preschool children and families. The children performed a fantastic singing concert at Mayfield Primary School and our leaving children attended our Teddy Bear’s picnic at Histon Road Rec.
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Under Fives Roundabout Report and Financial Statements for the year ended 31 August 2024
Fundraising, community events and volunteers
We had a full calendar of fundraising and community events. These included a winter fair/meet Santa event, a cinema event, bake sales, a pizza event, preschool photos, Bag2School, Roundabout tea towels and a summer punting event. We would like to thank everyone who has been involved in the fundraising events this year, whether they attended events, donated prizes or resources.
Some of the things made possible by donations and fundraising efforts in the past year have been plants for the garden and new play resources for preschool and toddler group.
Thank you so much to all the parents, carers and volunteers who have helped at Roundabout this year. We have been really appreciative of help with the maintenance of the grounds and garden, particularly a big effort over the Easter holidays to remove the rubber bark and plastic membrane. This means our staff can now lead forest school activities with a campfire.
Committee
This year we welcomed three new committee members, Elizabeth Brickley (Lizzy) as Secretary, Ro Price as Treasurer and Dorrie Spencer as our community events lead. Julie Knorr stepped down as our Treasurer and we are so grateful to her for all her efforts.
Welcome to our incoming members, a big thank you to you for submitting your paperwork.
Plans for the coming year
We will continue to strive to provide the best Early Years Education experience at Roundabout for your children through the provision of a safe, structured and fun learning environment under the expert guidance and expertise of our wonderful team of staff.
The Committee team have already met this term and come up with some fantastic projects, which we will be putting into action over the next year, including a return of our cinema events, bake sales, summer punting event and a disco event. Our committee member,
Alexandra Annett (Ali) is also doing fantastic work identifying grants we can apply for.
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Under Fives Roundabout Report and Financial Statements for the year ended 31 August 2024
Financial review
Result and funds
Result and funds
The charity recorded a deficit for the year of £7,913 (2023 ‐ £17,743 surplus).
Total funds decreased from £258,763 at the start of the year to £250,850 at the end of the year.
Reserves policy
It is the policy of the charity to maintain sufficient reserves to meet at least six months of its ongoing costs. Funding for its activities is provided by local government under the ‘Early Years’ funding scheme and by fees from parents. Early Years Funding is received in advance of each half term and fees from parents are received periodically throughout the term. Collectively this funding is sufficient to meet the charityʹs liabilities as and when they arise.
We currently hold further reserves, in addition to our reserves that meet at least six months of ongoing costs. These are designated reserves set aside for major building work. Our building was formed in/around 2008 and subject to appropriate maintenance has a minimum service life of 25‐30 years.
Plans for future periods
This year should be one of further consolidation for the charity’s preschool, with a stable, experienced staff team. We strive to keep the lovely family feel that is valued so highly by families, staff and the wider community. We take immense pride in our diverse intake, welcoming families from a wide variety of socio‐economic backgrounds, and we will strive to continue to do so.
Statement of trustees’ responsibilities
Charity law requires the trustees to prepare financial statements for each financial year which show a true and fair view of the state of affairs of the charity and its financial activities for that period. In preparing those financial statements, the trustees are required to:
select suitable accounting policies and then apply them consistently;
make judgments and estimates that are reasonable and prudent;
state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial
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Under Fives Roundabout Report and Financial Statements for the year ended 31 August 2024
statements; and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operational existence.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The above report was approved by the trustees on: 26 November 2024 and signed on their behalf by:
Louise Andrew
Chairperson
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Under Fives Roundabout Report and Financial Statements for the year ended 31 August 2024
Independent Examiner’s Report on the Accounts to the Management Committee of Under Fives Roundabout
I report to the trustees on my examination of the accounts of Under Fives Roundabout (the Trust) for the year ended 31 August 2024.
RESPONSIBILITIES AND BASIS OF REPORT
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5) (b) of the Act.
INDEPENDENT EXAMINERʹS STATEMENT
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts did not accord with those records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair view” which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Joanna Boatfield FCA, DChA Ensors Accountants LLP Victory House, Vision Park, Chivers Way, Histon, Cambridge CB24 9ZR Date: 15 April 2025
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Under Fives Roundabout Report and Financial Statements for the year ended 31 August 2024
Statement of Financial Activities
| Year ended | Year ended | Year ended | As Restated | ||
|---|---|---|---|---|---|
| 31 Aug 2024 | 31 Aug 2024 | 31 Aug 2024 | Year ended | ||
| Unrestricted | Restricted | Total Funds | 31 Aug 2023 | ||
| Funds | Funds | Total funds | |||
| £ | £ | £ | £ | ||
| Note | |||||
| Income | |||||
| Donations | 3 | 1,464 | - | 1,464 | 766 |
| Charitable Activities | 4 | 218,147 | - | 218,147 | 206,906 |
| Investment Income | 275 | - | 275 | 426 | |
| ____ | ____ | ____ | ____ | ||
| Total income | 219,886 | - | 219,886 | 208,098 | |
| ____ | ____ | ____ | ____ | ||
| Expenditure | |||||
| Fundraising costs | 5 | (661) | (526) | (1,187) | (1,298) |
| Charitable activities | 6 | (124,735) | (99,421) | (224,156) | (186,328) |
| Other costs | 7 | (1,368) | (1,088) | (2,456) | (2,729) |
| ____ | ____ | ____ | ____ | ||
| Total Expenditure | (126,764) | (101,035) | (227,799) | (190,355) | |
| ____ | ____ | ____ | ____ | ||
| Net movement in funds | 93,122 | (101,035) | (7,913) | 17,743 | |
| Total funds brought forward | 157,728 | 101,035 | 258,763 | 241,020 | |
| ____ | ____ | ____ | ____ | ||
| Total funds carried forward | 13 | 250,850 | - | 250,850 | 258,763 |
| ____ | ____ | ____ | ____ |
All results relate to continuing operations.
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Under Fives Roundabout Report and Financial Statements for the year ended 31 August 2024
Balance sheet as at 31 August 2024
| At 31 Aug | At 31 Aug | At 31 Aug | At 31 Aug | ||
|---|---|---|---|---|---|
| 2024 | 2024 | 2023 | 2023 | ||
| £ | £ | £ | £ | ||
| Note | |||||
| Fixed assets | |||||
| Tangible fixed assets | 9 | 50,648 | 64,786 | ||
| Current assets | |||||
| Debtors | 10 | 1,113 | 1,260 | ||
| Cash at bank | 239,614 | 204,849 | |||
| _ | _ | ||||
| 240,727 | 206,109 | ||||
| Creditors: amounts | |||||
| falling due within | |||||
| one year | 11 | (40,525) | (12,133) | ||
| _ | _ | ||||
| Net current assets | 200,202 | 193,976 | |||
| _ | _ | ||||
| Total assets less | 250,850 | 258,762 | |||
| current liabilities | |||||
| _ | _ | ||||
| Funds of the charity | |||||
| Unrestricted funds | 13 | 250,850 | 157,728 | ||
| Restricted funds | 13 | - | 101,035 | ||
| _ | _ | ||||
| Total funds | 250,850 | 258,763 | |||
| _ | _ |
Approved by the management committee on 26 November 2024 and signed on its behalf by:
R Price
Treasurer
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Under Fives Roundabout Report and Financial Statements for the year ended 31 August 2024
Notes to the financial statements
for the year ended 31 August 2024
1. Basis of preparation
These financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) – (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
The charity’s activities, together with the factors likely to affect its future development, performance and position are set out in the trustees’ report. The trustees believe that the charity is well placed to manage its risks successfully. The trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus they continue to adopt the going concern basis of accounting in preparing these financial statements.
2. Accounting policies
Fees and related nursery income are recognised ion the period where the service is provided.
Income from donations is recognised when there is evidence of entitlement to the gift, receipt is probable, and its amount can be measured reliably
Expenditure is recognised in full in the Statement of Financial Activities in the period in which it is incurred. All expenditure relates to charitable activities, apart from the independent examiner’s fee (governance costs) and fundraising trading costs (cost of generating funds).
Unrestricted funds include fees and other incoming resources receivable or generated for the objects of the charity without specified purpose and are applied to all general expenditure.
Restricted funds are used for specific purposes as laid down by the donor:
– Equipment fund grants receivable towards the purchase of play and learning equipment and expensed accordingly.
Property fund – donations and grants receivable towards the cost of construction of the leasehold building, and all such expenditure.
Prior period adjustment. The comparative figures have been restated to reflect income from fees within charitable activities.
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Under Fives Roundabout Report and Financial Statements for the year ended 31 August 2024
2. Accounting policies (continued)
Tangible fixed assets are initially stated at cost. Equipment is capitalised only if its cost exceeds £250. Fixed assets are depreciated over their useful economic lives as follows:
Leasehold land and buildings – 20 years, straight line basis
Fixtures, fittings and equipment – 3 years, 4 years, 5 years, or 10 years, straight line basis.
A Defined Contribution Pension Scheme is operated by the charity for the benefit of its employees. Contributions payable are charged to the statement of financial activities in the year they are payable.
3. Donations
| Year ended | Year ended 31 | Year ended 31 | Year ended 31 | |
|---|---|---|---|---|
| 31 Aug 2024 | Aug 2024 | Aug 2024 | Aug 2023 | |
| Unrestricted | Restricted | Total | Total | |
| Funds | Funds | Funds | Funds | |
| £ | £ | £ | £ | |
| Donations | 1,464 | - | 1,464 | 766 |
| ______ | ______ | ______ | ______ |
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Under Fives Roundabout Report and Financial Statements for the year ended 31 August 2024
4. Charitable Activities
| Year ended | Year ended | Year ended | As Restated |
|
|---|---|---|---|---|
| 31 Aug 2024 | 31 Aug 2024 | 31 Aug 2024 | Year ended | |
| Unrestricted Funds |
Restricted Funds |
Total Funds | 31 Aug 2023 Total Funds |
|
| £ | £ | £ | £ | |
| Events income | ||||
| Summer Fete | - | - | - | 1,131 |
| Winter Fair | 618 | - | 618 | - |
| Income from sales | ||||
| Commission on | 145 | - | 145 | 110 |
| photographs | ||||
| T-shirts, sweatshirts, | 987 | - | 987 | 829 |
| bags and tea towels | ||||
| Cake sales | 644 | - | 644 | 181 |
| Raffle | - | - | ‐ | 471 |
| Punting | 500 | - | 500 | - |
| Pizza | 88 | - | 88 | - |
| Cinema | 190 | - | 190 | - |
| Other | 5,220 | - | 5,220 | 7,247 |
| Income from fees | ||||
| Grants | 240 | - | 240 | - |
| Early Years Funding | 162,812 | - | 162,812 | 164,383 |
| Fees from parents and | 46,703 | - | 46,703 | 32,554 |
| carers | ||||
| ______ | ______ | ______ | ______ | |
| 218,147 | - | 218,147 | 206,906 | |
| ______ | ______ | ______ | ______ |
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Under Fives Roundabout Report and Financial Statements for the year ended 31 August 2024
5. Fundraising costs
| 5. Fundraising costs | ||||
|---|---|---|---|---|
| Year ended | Year ended | Year ended | Year ended | |
| 31 Aug 2024 | 31 Aug 2024 | 31 Aug 2024 | 31 Aug 2023 | |
| Unrestricted | Restricted | Total | TotalFunds | |
| Funds | Funds | Funds | ||
| £ | £ | £ | £ | |
| T-shirts, bags etc | 613 | 488 | 1,102 | 671 |
| Christmas Books | 29 | 23 | 52 | - |
| Fair | - | - | - | 545 |
| Photos | 15 | 12 | 27 | - |
| Other | 3 | 3 | 6 | 82 |
| _ | _ | _ | _ | |
| 661 | 526 | 1,187 | 1,298 | |
| _ | _ | _ | _ | |
| 6. Charitable activities | ||||
| Year ended 31 | Year ended | Year ended | Year ended 31 | |
| Aug 2024 | 31 Aug 2024 | 31 Aug 2024 | Aug 2023 | |
| Unrestricted | Restricted | Total | Total | |
| Funds | Funds | Funds | Funds | |
| £ | £ | £ | £ | |
| Staff costs (note 8) | 104,370 | 83,187 | 187,557 | 150,143 |
| Rates | 592 | 472 | 1,064 | 2,046 |
| Utilities | 992 | 791 | 1,783 | 1,869 |
| Repairs | 4,489 | 3,578 | 8,067 | 2,637 |
| Cleaning | 281 | 224 | 505 | 767 |
| Printing, stationery and | 90 | 72 | 162 | 69 |
| postage | ||||
| Telephone and internet | 317 | 253 | 570 | 728 |
| Membership and | 253 | 201 | 454 | 835 |
| subscriptions | ||||
| Insurance | 686 | 547 | 1,233 | 2,672 |
| Equipment | 405 | 322 | 727 | 1,441 |
| Supplies | 1,311 | 1,045 | 2,356 | 2,376 |
| Training | 308 | 246 | 554 | - |
| Activities and trips | 1,452 | 1,157 | 2,609 | 3,032 |
| Other | 1,231 | 981 | 2,212 | 2,671 |
| Staff welfare | 72 | 58 | 130 | 670 |
| Depreciation (note 9) | 7,867 | 6,271 | 14,138 | 14,114 |
| Professional fees | 19 | 16 | 35 | 135 |
| Legal fees | - | - | - | 123 |
| ______ | ______ | ______ | ______ | |
| 124,735 | 99,421 | 224,156 | 186,328 |
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Under Fives Roundabout Report and Financial Statements for the year ended 31 August 2024
7. Other Costs
| Year ended | Year ended | Year ended | Year ended | Year ended | |
|---|---|---|---|---|---|
| 31 | Aug 2024 | 31 Aug 2024 | 31 Aug 2024 | 31 Aug 2023 | |
| Unrestricted | Restricted | Total | Total | ||
| Funds | Funds | Funds | Funds | ||
| £ | £ | £ | £ | ||
| Accountancy | |||||
| (including | |||||
| Independent | 886 | 704 | 1,590 | 1,500 | |
| Examination) | |||||
| Other Professional | 482 | 384 | 866 | 1,229 | |
| Services | |||||
| ______ | ______ | ______ | ______ | ||
| 1,368 | 1,088 | 2,456 | 2,729 | ||
| ______ | ______ | ______ | ______ |
8. Staff costs and
numbers
| Year ended | Year ended | |
|---|---|---|
| 31 Aug 2024 | 31 Aug 2023 | |
| Total | Total | |
| Funds | Funds | |
| £ | £ | |
| Salaries and wages | 178,631 | 142,027 |
| Social security costs | 3,825 | 4,107 |
| Pension | 5,101 | 4,009 |
| contributions | ||
| ______ | ______ | |
| 187,557 | 150,143 | |
| ______ | ______ |
The average number of employees during the year was 12 (2023: 10). No employee received emoluments above £60,000 in the year or the previous year.
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Under Fives Roundabout Report and Financial Statements for the year ended 31 August 2024
9. Tangible fixed assets
| Leasehold land & | Fixtures, fittings & | Total | |
|---|---|---|---|
| Buildings | equipment | ||
| £ | £ | £ | |
| Cost | |||
| At start of year | 244,643 | 61,918 | 306,561 |
| Additions | - | - | - |
| Disposals | - |
- | - |
| ______ | ______ | ______ | |
| At end of year | 244,643 | 61,918 | 306,561 |
| Depreciation | |||
| At start of year | 183,551 | 58,224 | 241,775 |
| Charge | 12,232 |
1,906 | 14,138 |
| Disposals | - | - | - |
| ______ | ______ | ______ | |
| At end of year | 195,783 | 60,130 | 255,913 |
| Net book value | |||
| At end of year | 48,860 |
1,788 | 50,648 |
| ______ | ______ | ______ | |
| At start of year | 61,092 | 3,694 | 64,786 |
| ______ | ______ | ______ |
10. Debtors
| 31 Aug 2024 | 31 Aug 2023 | |
|---|---|---|
| Total | Total | |
| Funds | Funds | |
| £ | £ | |
| Other debtors | - | - |
| Prepayments | 1,113 | 1,260 |
| ______ | ______ | |
| 1,113 | 1,260 | |
| ______ | ______ |
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Under Fives Roundabout Report and Financial Statements for the year ended 31 August 2024
11. Creditors: amounts falling due within one year
| 31 Aug 202431 Aug 2023 | 31 Aug 202431 Aug 2023 | |
|---|---|---|
| Total | Total | |
| Funds | Funds | |
| £ | £ | |
| Other creditors | 1,928 | 2,115 |
| Accruals | 1,590 | 1,500 |
| Deferred income | 37,007 | 8,518 |
| ______ | ______ | |
| 40,525 | 12,133 | |
| ______ | ______ |
Deferred income represents funds received in advance for the Autumn term.
12. Transactions with related parties
There were no transactions with related parties during the year. No trustee, nor any persons connected with them, received any remuneration during the year or previous year.
13. Analysis of net assets between funds
| Year ended | Year ended | Year ended | Year ended | |
|---|---|---|---|---|
| 31 Aug 2024 | 31 Aug 2024 | 31 Aug 2024 | 31 Aug 2023 | |
| Unrestricted | Restricted | Total | Total | |
| Funds | Funds | Funds | Funds | |
| £ | £ | £ | £ | |
| Fixed assets | 50,648 | - | 50,648 | 64,786 |
| Current assets | 240,727 | - | 240,727 | 206,110 |
| Current liabilities | (40,525) | - | (40,525) | (12,133) |
| ______ | ______ | ______ | ______ | |
| Net assets | 250,850 | - | 250,850 | 258,763 |
| ______ | ______ | ______ | ______ |
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