- POOL PRE SCHOOL GROUP AGM ## TUESDAY 15TH OCTOBER 2024 ## CHAIRPERSONS REPORT Welcome to Pre-Schools AGM, for those of you who don’t know me, my name is Carol Lister and I have been Chairperson of Pre-School for several years. As a former childminder most of the children I’ve looked after have attended this lovely setting. ## COMMITTEE Pre-School is a committee run charity, which needs a committee to continue to operate otherwise we would have to close. All committee members have to have a DBS check, this costs you nothing and the chair usually sorts this out for you. The committee should ideally be made up of parent’s and carers, there are 3 officers, Chairperson, Secretary and Treasurer (who works alongside the financial administrator) plus at least 6 committee members. The committee meets every half term usually on a Tuesday evening, our main tasks are to support the staff, raise money by fundraising, decide on staff wages and fee increases etc. If you would like to join the committee, please do say so when we elect the new one, it is a good way to meet parents and have a say in your child’s Pre-School. ## FUNDRAISING Events this last year have been a Halloween + Valentines discos (organised by Faye Myers our fundraising co-ordinator) Wreath making (organised by myself with Vikky and Tracy), Christmas cake raffle (cakes donated by Sue Grange) + Pool Feast. ## THANK YOU’S Firstly, I would like to thank Vikky our manager she goes over and above her role for Pre- School, we are so lucky to have her, with her knowledge, experience and dedication. Secondly, my thanks go to Tracy our deputy manager who also brings a wealth of knowledge, experience and dedication to the setting and is a huge support to Vikky, they are both absolute stars. Thirdly, thank you to Rachel and Penny our two Pre-School assistants who are both caring and dedicated workers. We also welcomed a new member of staff, Sam who has settled in well. We would be lost without this team. Fourthly, I would like to thank our Financial Administrator Sue, who has the difficult job of balancing the books which she does so well. Next, thank you to the committee, Faye, Natalie, Andrea and David, your help and support has been amazing, not to mention the laughs we’ve had. Last but by no means least I would like to thank all you parents for your support it means such a lot to PreSchool. Pool Pre School Grou Charit no. 1027238 Accounts Year Ended 31 Au ust 2024 Pool Pre School Grou Charit nificant Information and Re Year Ended 31 Au ust 2024 number 1027238 ort of Trustees Charitable Ob"ectives The aims of the Pre School are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by lal offering appropriate play. education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibilty for and to become involved in the activities of such groups. ensuring that such groups offer opportunities for all children whatever their race, culture. religion. means or ability. Ibl encouriging the study of the needs of such children and their families and promoting public interest in an recognition of such needs in the local areas. {cl instigating and adhering to and furthering the aims and objects of the Pre- School Learning Alliance. Charit Trustees Carol Lister Faye Myers Natalie AllÉii David Wallis Andrea Robinson Trustees are selected by appointment or election. Bankers- HSBC Inde endent Examiners David Locke & Co 8A The Gills. Otley, West Yorkshire. L5212AH Address Pool C of E School Holme View CIO Arthington Village Hall. Arthington Lane. Pool In Wharfedale LS21 IPQ Trustees Res onsibilities For The Accounts Charity law requires the trustees of the Pre-school to prepare a receipts and payments account and a statement of assets and liabilities for each financial year. In addition the trustees are responsible for keeping proper accounting records which are sufficient to show and explain the charities transactions and to disclose with reasonable accuraracy at ant time the financial position of the Pre-school. They a re also responsible for So ".giJ3rding the assets and hence for taking reasonable steps for the prevention and detection of fra ud and other irregularities. Mana ement The management of the charity is through a committee of volunteers who are trustees of the charity. The day to day running of the charity ic thr=. ligh cl team )f paid staff. The trustees have regard to the guidance issued by the Charities Commission per section 4 of the Charities Act 2006 The financial statements are prepared using the statement of recommended practice applicable to charities preparing their accounts in accordance with the Financial reporting Standard For Smaller Entities. Pool Pre School Grou Charit number 1027238 Inde endent Examiners Re ort to the Trustees of Pool Pre-school Grou On Accounts for the Year Ended 31 Au ust 2024 Res ective Res onsibilities of the Trustees and Examiner The Trustees are reponsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under section 144 of The Charities Act 2011 {The 2011 Act) and that an independent examination is needed. It is my responsibility to: a) Examine the accounts under section 145 of the 2011 Act. b) To Follow the procedures laid d()wr, ip, the general Direction5 given by the Charity Commission (under section 145(5)!b) of the Charities Act and c) To state whether particular matters have comew to my attention. Basis of Inde endent Examiners Staternent My examination was carried out i:- ,ccorciarice ￿4￿ y'+FI general Directions given by the Charities Commission. An examinat ori Includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the:,r￿steeS concerning any such matters. The procedures undertaken do not provide ?!1 tb.e eviderce that would be required in an audit, and consequently no opinion is givon as to whether the accounts present a true and fair, view and the report is limited to those matters set out in the statement below. Inde endent Examiners Statewen* In connection with my examination r,0 matter has come to my attention. 11 Which gives me reasonable cause to belIe￿.e that in any material respect the requirements: a) To keep accounting records in accord2n- -e with section 130 of the 2011 Act and bl To prepare accounts which accr)rd i'ii., li the accouniing records and comply with the accounting requirements of The Charities Act. have not been met or 21 To which in my opinion, attention drawn in order to enable a proper understanding of the accounts to be reached. David Locke AIA AFA David Locke & Co 8A The Gills, Otley LS212AH Pool Pre School Grou Charit nificant Information and Re Year Ended 31 Au ust 2024 number 1027238 ort of Trustees Review of Activities The principal activity and object of the charity IS to develop and advance the education of children below compulsory school age and the whole of the incoming and outgoing resources are related to this activity. Review of Financial Position During the period the school had nL't income of £10229. Reserves at the end of the period were £76283 Reserves Polic The reserves policy is to have at least three months of operating expense in cash reserves and to recognise Pre-scooi Lea". iing Alliance guidelines. Cash balance at 31 August 2024 were £61805 which achieved this aim. Risk Factors The trustees h3ve considered the risks the charity is exposed to and have processes in place to understand and mitigate trytise riiKS. Strategic and short trerm plans are reviwed regularily and funding planried to meet the needs of the charity. Internal control procedures to monitor expenditure are in place. Steps have been taken to ensure any reduction in local authority funding does not have a permanent impact. The cost of premises rental had in-reased ?IlO the Trustees decided tJ move to lower cost premises. roval Date Pool Pre School Grou Balance Sheet At 31 Au charit no 1027238 ust 2024 2024 2023 FIXED ASSETS Tangible Fixed Assets CURRENT ASSETS Stock- Sweatshirts & T Shirts Debtors & Prepayments (Note 3} Bank Balance Current A/C Bank Balance Deposit A/C Petty Cash 269 5000 24176 47858 269 5000 16869 44936 77303 67074 CURRENT LIABILITIES Creditors & Accruals (Note 4) 1020 1020 1020 1020 NET CURRENT ASSETS 76283 66054 NET ASSETS 76283 66054 GENERAL FUND 76283 66054 Approved By the Trustees Date Pool Pre School Grou Charit number 1027238 Statement of Financial Activities ar Ended 31 Au Ust 2024 2024 2023 RECEIPTS Incomin Fees Interest Received Milk Refunds Donations Grants Fund Raising Note I Training Refunds Resources 17897 910 481 324 98727 2055 97 21699 473 652 534 85004 2681 120491 111043 LESS PAYMENTS- Resources Ex Staff Wages & Pensions Rent Milk nded 90628 12000 505 919 1420 2719 375 126 510 334 79818 12000 658 883 2464 1395 312 142 510 186 344 171 3750 93 Insurances Electricity Equipment/Materials/Refreshments Administration Expenses Computer Fees Accountancy Gifts Gratuities & Donations Publications & Subscriptions Training & Courses Tarmac MisceSlaneous Expenses 606 110262 102726 EXCESSIDEFICIT FOR THE YEAR 10229 8317 Balance Brought Forward I September 2023 66054 57737 Balance carried forward 31 August 2024 76283 66054 Pool Pre School Grou Charit no. 1027238 Notes To The Accounts At 31 Au ust 2024 Fund Raisin Gift Aid Wreath Making Raffle Halloween Valentines Just Giving Sundry Fundraising 2024 2023 158 743 179 370 782 121 265 61 504 322 1129 102 2055 2681 Stock of T Shirts The costs during the previous years included shirts purchased for use by employees. Debtors & Pre Debtors Prepayments- Rent ments 50CK) 5000 5000 Creditors & Accrued Ex ense5 PAYE & Social Security Costs Accountancy 1020 1020 1020 1020 Related Part Transactions Members of the committee had dealings with the pre school, these were on an arms length basis and are not considered material. Pool Pre School Grou Charit number 1027238 Inde endent Examiners Re ort to the Trustees of Pool Pre-school Grou On Accounts for the Year Ended 31 Au ust 2024 Res ective Res onsibilities of the Trustees and Examiner The Trustees are reponsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under section 144 of The Charities Act 2011 (The 2011 Act) and that an independent examination is needed. It is my responsibility to.. a) Examine the accounts under section 145 of the 2011 Act. b) To Follow the procedures laid down in the general Directions given by the Charity Commission (under section 145{5)Ib) of the Charities Act and cl To state whether particular matters have comew to my attention. Basis of Inde endent Examiners Statement My examination was carried out in accordance with general Directions given by the Charities Commission. An examination include5 a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a true and fair, view and the report is limited to those matters set out in the statement below. Inde endent Examiners Statement In connection with my examination no matter has come to my attention. l} Which gives me reasonable cause to believe that in any material respect the requirements.. 31 To keep accounting records in accordance with section 130 of the 2011 Act and bl To prepare accounts which accord with the accounting records and comply with the accounting requirements of The Charities Act. have not been met or 2) To which in my opinion, attention drawn in order to enable a proper understanding of the accounts to be reached. David Locke AIA AFA David Locke & Co 8A The Gills, Otley LS212AH