REGISTERED CHARITY NUMBER: 1027170
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 July 2025
for
Potton Pre-School
George Hay Partnership LLP Chartered Accountants Brigham House High Street Biggleswade Bedfordshire SG18 0LD
Potton Pre-School
Contents of the Financial Statements for the Year Ended 31 July 2025
| Page | |
|---|---|
| Report of the Trustees | 1 to 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Financial Statements | 7 to 11 |
| Detailed Statement of Financial Activities | 12 |
Potton Pre-School
Report of the Trustees for the Year Ended 31 July 2025
The trustees present their report with the financial statements of the charity for the year ended 31 July 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by the activities set out below.
Significant activities
A pre-school, also providing before and after school care and holiday clubs for children up to school year six. The primary activities listed in the Constitution are:
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Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the rights of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability.
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Encouraging the study of the needs of such children and their families and providing public interest in and recognition of such needs in the local areas.
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Instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance.
In carrying out the activities of the Preschool and in exercising our powers and duties as trustees of the Preschool we have had regard to the guidance issued by the Charity Commission on public benefit. During the accounting year the trustees have:
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Decorated the main room, office and foyer
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Purchased new blinds
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Re-turfed and landscaped outside play area
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Purchased new arts and crafts resources
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Employed x1 additional pre-school employee.
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Created a 'Dry River' in the garden and purchased resources
ACHIEVEMENTS AND PERFORMANCE
Charitable activities
The Pre-school has provided term-time sessions for 63 children under statutory school age during the accounting year 2024-2025.
Our before and after school club, The Nest, continued to be a valuable source of affordable childcare for local families and during the year, providing assistance to over 75 families.
The local community continue to be very supportive, and we were lucky to receive a financial donation from the Potton Consolidated Charity and two parents donated money so we could purchase our water wall.
Our fundraising activities continue to be limited this year because of the cost-of-living crisis. We have, however, raised some monies through some small fundraisers at Christmas and Easter.
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Potton Pre-School
Report of the Trustees for the Year Ended 31 July 2025
FINANCIAL REVIEW
Financial position
Our income comes from the following sources: Local Authority 2-, 3- and 4-year-old funding for pre-schoolers, Unfunded session fees for pre-schoolers, the consumable fees, The Nest breakfast and after school club fees.
The consumable fees covers snack, ingredients for baking, non food consumables such as wipes/ suncream and our external activity providers (Spanish, Sports, Yoga and Dance)
Our fee increases in the previous accounting year, along with Local Authority funding and sound costs management by the pre-school management team, has meant we have been able to recoup some of the financial losses. NMW increased again this year, along with utilities which put pressure on us to increase ours again.
Our income covers the day-to-day running and staffing costs of the pre-school and Nest. Fundraising activities have been severely impacted by the cost of living crisis, families are being frugal during these difficult times but we have used other means such as fundraising to raise monies during the year, and were grateful to receive a donation from Potton Consolidated Charities and two parents during the year.
All Pre-school funds are used to enrich the children's learning ensuring that we continue to offer the best Early Years' experience possible for all the children in our community and we work hard to maintain our Outstanding rating.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
Constitution (Pre-school Learning Alliance Model Pre-school Constitution 2011) dated 17.11.2014
Charity constitution
Unincorporated association
Recruitment and appointment of new trustees
Trustees are generally elected from the membership at the AGM, but may be co-opted onto the Committee in the period between AGMs.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1027170
Principal address
Everton Road Potton Sandy Bedfordshire SG19 2PB
Trustees
Ms H Salmon Chair Ms C Dunne Trustee Ms H Sauble Trustee Ms E Sewell Trustee Ms C Robinson Trustee
Ms S Parker Trustee (appointed 25/11/2024)
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Potton Pre-School
Report of the Trustees for the Year Ended 31 July 2025
REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner
George Hay Partnership LLP Chartered Accountants Brigham House High Street Biggleswade Bedfordshire SG18 0LD
Approved by order of the board of trustees on 5 May 2026 and signed on its behalf by:
Ms H Salmon
- Trustee
Page 3
Independent Examiner's Report to the Trustees of Potton Pre-School
Independent examiner's report to the trustees of Potton Pre-School
I report to the charity trustees on my examination of the accounts of Potton Pre-School (the Trust) for the year ended 31 July 2025.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Association of Chartered Certified Accountants, which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Caroline Hicks
The Association of Chartered Certified Accountants
George Hay Partnership LLP Chartered Accountants Brigham House High Street Biggleswade Bedfordshire SG18 0LD
11 May 2026
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Potton Pre-School
Statement of Financial Activities for the Year Ended 31 July 2025
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 16 Charitable activities Fee Payments & Vouchers 120,692 CBC Funding 164,192 Fundraising Income 4,112 Investment income 2 392 Total 289,404 EXPENDITURE ON Charitable activities Education Expenditure 39,606 Staff Costs 209,727 Support Costs 21,421 Total 270,754 NET INCOME 18,650 RECONCILIATION OF FUNDS Total funds brought forward 156,691 TOTAL FUNDS CARRIED FORWARD 175,341 |
Restricted fund £ - - - - - - - - - - - - - |
31/7/25 Total funds £ 16 120,692 164,192 4,112 392 289,404 39,606 209,727 21,421 270,754 18,650 156,691 175,341 |
31/7/24 Total funds £ 1,323 117,923 166,208 575 382 286,411 19,819 208,078 24,559 252,456 33,955 122,736 156,691 |
|---|---|---|---|
The notes form part of these financial statements
Page 5
Potton Pre-School
Balance Sheet 31 July 2025
| Unrestricted funds Notes £ CURRENT ASSETS Debtors 5 20,459 Cash at bank 156,682 177,141 CREDITORS Amounts falling due within one year 6 (1,800) NET CURRENT ASSETS 175,341 TOTAL ASSETS LESS CURRENT LIABILITIES 175,341 NET ASSETS 175,341 FUNDS 7 Unrestricted funds TOTAL FUNDS |
Restricted fund £ - - - - - - - |
31/7/25 Total funds £ 20,459 156,682 177,141 (1,800) 175,341 175,341 175,341 175,341 175,341 |
31/7/24 Total funds £ 17,347 141,564 158,911 (2,220) 156,691 156,691 156,691 156,691 156,691 |
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 5 May 2026 and were signed on its behalf by:
Ms H Salmon
- Trustee
The notes form part of these financial statements
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Potton Pre-School
Notes to the Financial Statements for the Year Ended 31 July 2025
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
2. INVESTMENT INCOME
| INVESTMENT INCOME | ||
|---|---|---|
| 31/7/25 | 31/7/24 | |
| £ | £ | |
| Deposit account interest | 392 | 382 |
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Potton Pre-School
Notes to the Financial Statements - continued for the Year Ended 31 July 2025
3. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 July 2025 nor for the year ended 31 July 2024.
Trustees' expenses
There were £0 of trustees' expenses paid for the year ended 31 July 2025, compared to £40 for the year ended 31 July 2024.
4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted funds £ INCOME AND ENDOWMENTS FROM Donations and legacies 1,323 Charitable activities Fee Payments & Vouchers 117,923 CBC Funding 166,208 Fundraising Income 575 Investment income 382 Total 286,411 EXPENDITURE ON Charitable activities Education Expenditure 19,819 Staff Costs 208,078 Support Costs 24,559 Total 252,456 NET INCOME 33,955 RECONCILIATION OF FUNDS Total funds brought forward 122,736 TOTAL FUNDS CARRIED FORWARD 156,691 |
Restricted fund £ - - - - - - - - - - - - - |
Total funds £ 1,323 117,923 166,208 575 382 286,411 19,819 208,078 24,559 252,456 33,955 122,736 156,691 |
|---|---|---|
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Potton Pre-School
Notes to the Financial Statements - continued for the Year Ended 31 July 2025
| 5. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade debtors 6. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other creditors 7. MOVEMENT IN FUNDS At 1.8.24 £ Unrestricted funds General Fund 121,391 Reserve Fund 35,300 156,691 TOTAL FUNDS 156,691 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General Fund 289,404 TOTAL FUNDS 289,404 Comparatives for movement in funds At 1.8.23 £ Unrestricted funds General Fund 92,332 Reserve Fund 30,404 122,736 TOTAL FUNDS 122,736 |
31/7/25 31/7/24 £ £ 20,459 17,347 31/7/25 31/7/24 £ £ 1,800 2,220 Net movement At in funds 31.7.25 £ £ 18,650 140,041 - 35,300 18,650 175,341 18,650 175,341 Resources Movement expended in funds £ £ (270,754) 18,650 (270,754) 18,650 Net movement At in funds 31.7.24 £ £ 29,059 121,391 4,896 35,300 33,955 156,691 33,955 156,691 |
|---|---|
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Potton Pre-School
Notes to the Financial Statements - continued for the Year Ended 31 July 2025
7. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General Fund Reserve Fund TOTAL FUNDS |
Incoming resources £ 281,515 4,896 286,411 286,411 |
Resources Movement expended in funds £ £ (252,456) 29,059 - 4,896 (252,456) 33,955 (252,456) 33,955 |
|---|---|---|
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General Fund Reserve Fund TOTAL FUNDS |
At 1.8.23 £ 92,332 30,404 122,736 122,736 |
Net movement in funds £ 47,709 4,896 52,605 52,605 |
At 31.7.25 £ 140,041 35,300 175,341 175,341 |
|---|---|---|---|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General Fund Reserve Fund TOTAL FUNDS |
Incoming resources £ 570,919 4,896 575,815 575,815 |
Resources Movement expended in funds £ £ (523,210) 47,709 - 4,896 (523,210) 52,605 (523,210) 52,605 |
|---|---|---|
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Potton Pre-School
Notes to the Financial Statements - continued for the Year Ended 31 July 2025
8. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 July 2025.
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Potton Pre-School
| Detailed Statement of Financial Activities | |||
|---|---|---|---|
| for the Year Ended 31 July 2025 | |||
| 31/7/25 | 31/7/24 | ||
| £ | £ | ||
| INCOME AND ENDOWMENTS | |||
| Donations and legacies | |||
| Donations | 16 | 1,323 | |
| Investment income | |||
| Deposit account interest | 392 | 382 | |
| Charitable activities | |||
| Fee Payments & Vouchers | 120,692 | 117,923 | |
| Fundraising Activities | 4,112 | 575 | |
| CBC Funding | 164,192 | 166,208 | |
| 288,996 | 284,706 | ||
| Total incoming resources | 289,404 | 286,411 | |
| EXPENDITURE | |||
| Charitable activities | |||
| Consumables | 5,192 | 3,447 | |
| Equipment/ Resources | 23,734 | 12,508 | |
| Activities | 5,755 | - | |
| Systems & Tech | 3,910 | 3,806 | |
| Shopping/Food | 4,925 | 3,864 | |
| 43,516 | 23,625 | ||
| Support costs | |||
| Management | |||
| Wages | 171,762 | 164,928 | |
| Social security | 28,904 | 34,651 | |
| Pensions | 8,941 | 8,330 | |
| Rates and water | 10,503 | 10,768 | |
| Accountancy Fee | 1,800 | 2,220 | |
| Goodwill Gift | 120 | 169 | |
| Remedial Works | 5,058 | 6,999 | |
| Training | 150 | 766 | |
| 227,238 | 228,831 | ||
| Total resources expended | 270,754 | 252,456 | |
| Net income | 18,650 | 33,955 |
This page does not form part of the statutory financial statements
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