**REGISTERED CHARITY NUMBER: 1027170**
## **Report of the Trustees and**
**Unaudited Financial Statements for the Year Ended 31 July 2024**
## **for**
## **Potton Pre-School**
George Hay Partnership LLP Chartered Accountants Brigham House High Street Biggleswade Bedfordshire SG18 0LD
**Potton Pre-School**
## **Contents of the Financial Statements for the Year Ended 31 July 2024**
|||**Page**||
|---|---|---|---|
|**Report of the Trustees**|1|to|3|
|**Independent Examiner's Report**||4||
|**Statement of Financial Activities**||5||
|**Balance Sheet**||6||
|**Notes to the Financial Statements**|7|to|11|
|**Detailed Statement of Financial Activities**||12||
**Potton Pre-School**
## **Report of the Trustees for the Year Ended 31 July 2024**
The trustees present their report with the financial statements of the charity for the year ended 31 July 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by the activities set out below.
## **Significant activities**
A pre-school, also providing before and after school care and holiday clubs for children up to school year six. The primary activities listed in the Constitution are:
- Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the rights of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability.
- Encouraging the study of the needs of such children and their families and providing public interest in and recognition of such needs in the local areas.
- Instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance.
In carrying out the activities of the Preschool and in exercising our powers and duties as trustees of the Preschool we have had regard to the guidance issued by the Charity Commission on public benefit. During the accounting year the trustees have:
- Purchased Cutlery and Crockery for the Nest
- Replaced the carpet in the office, foyer and main room
- Purchased resources and a new tv and tv stand for the Nest
- Replaced small world resources
- Purchased reinforced steel lunch box trolley
- Purchased new bookcase
- Maintained and brought additional resources for our forest area in the garden
- Small table
- Deposit for the garden astro turf to be laid in April 2025
- Authors chair and toadstools for outside reading area
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
The Pre-school has provided term-time sessions for 72 children under statutory school age during the accounting year 2023-2024.
Our before and after school club, The Nest, continued to be a valuable source of affordable childcare for local families and during the year, providing assistance to over 130 families.
The local community continue to be very supportive, and we were lucky to receive a financial donation from the Potton Consolidated Charity.
Our fundraising activities continue to be limited this year because of the cost-of-living crisis. We have, however, raised some monies through our membership of the easy fundraising website, and through some small fundraisers at Christmas and Easter.
Page 1
**Potton Pre-School**
## **Report of the Trustees for the Year Ended 31 July 2024**
## **FINANCIAL REVIEW**
## **Financial position**
The Pre-school has in place a deposit account which enables a salary reserve to cover the cost of 2 months wages in the unlikely event that the Pre-school has to close - this is a recommendation of the Early Years Alliance.
Our income comes from the following sources: Local Authority 2-, 3- and 4-year-old funding for pre-schoolers, Unfunded session fees for pre-schoolers, SEN Funding, The Nest breakfast and after school club fees.
Our fee increases in the previous accounting year, along with Local Authority funding and sound costs management by the pre-school management team, has meant we have been able to recoup some of the financial losses. NMW increased again this year, along with utilities which put pressure on us to increase ours again.
Our income covers the day-to-day running and staffing costs of the pre-school and Nest. Fundraising activities have been severely impacted by the cost of living crisis, families are being frugal during these difficult times but we have used other means such as fundraising shopping websites to raise monies during the year, and were grateful to receive a donation from Potton Consolidated Charities during the year.
All Pre-school funds are used to enrich the children's learning ensuring that we continue to offer the best Early Years' experience possible for all the children in our community and we work hard to maintain our Outstanding rating.
## **FUTURE PLANS**
The Pre-School are having their garden astro-turf replaced next year and they hope to fundraise enough money to purchase some new outdoor resources.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
Constitution (Pre-school Learning Alliance Model Pre-school Constitution 2011) dated 17.11.2014
## **Charity constitution**
Unincorporated association
## **Recruitment and appointment of new trustees**
Trustees are generally elected from the membership at the AGM, but may be co-opted onto the Committee in the period between AGMs.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
1027170
## **Principal address**
Everton Road Potton Sandy Bedfordshire SG19 2PB
## **Trustees**
Ms H Salmon Chair Ms C Dunne Trustee Ms H Sauble Trustee (appointed 20.11.23) Ms E Sewell Trustee (appointed 20.11.23) Ms C Robinson Trustee (appointed 20.11.23) Ms S Parker (appointed 25.11.24)
Page 2
**Potton Pre-School**
## **Report of the Trustees for the Year Ended 31 July 2024**
## **REFERENCE AND ADMINISTRATIVE DETAILS**
**Independent Examiner** George Hay Partnership LLP Chartered Accountants Brigham House High Street Biggleswade Bedfordshire SG18 0LD Approved by order of the board of trustees on ............................................. and signed on its behalf by:
................................................................. Trustee
Page 3
## **Independent Examiner's Report to the Trustees of Potton Pre-School**
## **Independent examiner's report to the trustees of Potton Pre-School**
I report to the charity trustees on my examination of the accounts of Potton Pre-School (the Trust) for the year ended 31 July 2024.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
## **Independent examiner's statement**
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Association of Chartered Certified Accountants, which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Caroline Hicks
The Association of Chartered Certified Accountants
George Hay Partnership LLP Chartered Accountants Brigham House High Street Biggleswade Bedfordshire SG18 0LD
Date: .............................................
Page 4
## **Potton Pre-School**
## **Statement of Financial Activities for the Year Ended 31 July 2024**
|Unrestricted
funds
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
1,323
**Charitable activities**
Fee Payments & Vouchers
117,923
CBC Funding
166,208
Fundraising Income
575
Investment income
2
382
**Total**
286,411
**EXPENDITURE ON**
**Charitable activities**
Education Expenditure
19,819
Staff Costs
208,078
Support Costs
24,559
**Total**
252,456
**NET INCOME**
33,955
**RECONCILIATION OF FUNDS**
Total funds brought forward
122,736
**TOTAL FUNDS CARRIED FORWARD**
156,691|Restricted
fund
£
-
-
-
-
-
-
-
-
-
-
-
-
-|2024
Total
funds
£
1,323
117,923
166,208
575
382
286,411
19,819
208,078
24,559
252,456
33,955
122,736
156,691|2023
Total
funds
£
1,000
98,636
131,816
891
133|
|---|---|---|---|
||||232,476|
||||15,268
183,687
24,363|
||||223,318|
||||9,158
113,578|
||||122,736|
The notes form part of these financial statements
Page 5
## **Potton Pre-School**
## **Balance Sheet 31 July 2024**
|||||2024|2023|
|---|---|---|---|---|---|
|||Unrestricted|Restricted|Total|Total|
|||funds|fund|funds|funds|
||Notes|£|£|£|£|
|**CURRENT ASSETS**||||||
|Debtors|5|17,347|-|17,347|13,054|
|Cash at bank||141,564|-|141,564|110,528|
|||158,911|-|158,911|123,582|
|**CREDITORS**||||||
|Amounts falling due within one year|6|(2,220)|-|(2,220)|(846)|
|**NET CURRENT ASSETS**||156,691|-|156,691|122,736|
|**TOTAL ASSETS LESS CURRENT**||||||
|**LIABILITIES**||156,691|-|156,691|122,736|
|**NET ASSETS**||156,691|-|156,691|122,736|
|**FUNDS**|7|||||
|Unrestricted funds||||156,691|122,736|
|**TOTAL FUNDS**||||156,691|122,736|
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. Trustee
The notes form part of these financial statements
Page 6
**Potton Pre-School**
## **Notes to the Financial Statements for the Year Ended 31 July 2024**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Pension costs and other post-retirement benefits**
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
## **2. INVESTMENT INCOME**
|**INVESTMENT INCOME**|||
|---|---|---|
||2024|2023|
||£|£|
|Deposit account interest|382|133|
Page 7
continued...
**Potton Pre-School**
## **Notes to the Financial Statements - continued for the Year Ended 31 July 2024**
## **3. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 July 2024 nor for the year ended 31 July 2023.
## **Trustees' expenses**
There were £40 of trustees' expenses paid for the year ended 31 July 2024, compared to £0 for the year ended 31 July 2023.
## **4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|Unrestricted
funds
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
1,000
**Charitable activities**
Fee Payments & Vouchers
98,636
CBC Funding
131,816
Fundraising Income
891
Investment income
133
**Total**
232,476
**EXPENDITURE ON**
**Charitable activities**
Education Expenditure
15,268
Staff Costs
183,687
Support Costs
24,363
**Total**
223,318
**NET INCOME**
9,158
**RECONCILIATION OF FUNDS**
Total funds brought forward
113,578
**TOTAL FUNDS CARRIED FORWARD**
122,736|Restricted
fund
£
-
-
-
-
-
-
-
-
-
-
-
-
-|Total
funds
£
1,000
98,636
131,816
891
133|
|---|---|---|
|||232,476|
|||15,268
183,687
24,363|
|||223,318|
|||9,158
113,578|
|||122,736|
Page 8
continued...
**Potton Pre-School**
## **Notes to the Financial Statements - continued for the Year Ended 31 July 2024**
## **5. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
|Trade debtors
**6.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Other creditors
**7.**
**MOVEMENT IN FUNDS**
At 1.8.23
£
**Unrestricted funds**
General Fund
92,332
Reserve Fund
30,404
122,736
**TOTAL FUNDS**
122,736
Net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General Fund
281,515
Reserve Fund
4,896
286,411
**TOTAL FUNDS**
286,411
**Comparatives for movement in funds**
At 1.8.22
£
**Unrestricted funds**
General Fund
83,306
Reserve Fund
30,272
113,578
**TOTAL FUNDS**
113,578|2024
2023
£
£
17,347
13,054
2024
2023
£
£
2,220
846
Net
movement
At
in funds
31.7.24
£
£
29,059
121,391
4,896
35,300
33,955
156,691
33,955
156,691
Resources
Movement
expended
in funds
£
£
(252,456)
29,059
-
4,896
(252,456)
33,955
(252,456)
33,955
Net
movement
At
in funds
31.7.23
£
£
9,026
92,332
132
30,404
9,158
122,736
9,158
122,736|
|---|---|
Page 9
continued...
**Potton Pre-School**
## **Notes to the Financial Statements - continued for the Year Ended 31 July 2024**
## **7. MOVEMENT IN FUNDS - continued**
Comparative net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General Fund
Reserve Fund
**TOTAL FUNDS**|Incoming
resources
£
232,344
132
232,476
232,476|Resources
Movement
expended
in funds
£
£
(223,318)
9,026
-
132
(223,318)
9,158
(223,318)
9,158|
|---|---|---|
A current year 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**
General Fund
Reserve Fund
**TOTAL FUNDS**|At 1.8.22
£
83,306
30,272
113,578
113,578|Net
movement
in funds
£
38,085
5,028
43,113
43,113|At
31.7.24
£
121,391
35,300|
|---|---|---|---|
||||156,691|
||||156,691|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General Fund
Reserve Fund
**TOTAL FUNDS**|Incoming
resources
£
513,859
5,028
518,887
518,887|Resources
Movement
expended
in funds
£
£
(475,774)
38,085
-
5,028
(475,774)
43,113
(475,774)
43,113|
|---|---|---|
Page 10
continued...
**Potton Pre-School**
## **Notes to the Financial Statements - continued for the Year Ended 31 July 2024**
## **8. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 July 2024.
Page 11
## **Potton Pre-School**
|**Detailed Statement of Financial Activities**
**for the Year Ended 31 July 2024**
**INCOME AND ENDOWMENTS**
**Donations and legacies**
Donations
**Investment income**
Deposit account interest
**Charitable activities**
Fee Payments & Vouchers
Fundraising Activities
CBC Funding
**Total incoming resources**
**EXPENDITURE**
**Charitable activities**
Consumables
Equipment/ Resources
Activities
Systems & Tech
Shopping/Food
**Support costs**
**Management**
Wages
Social security
Pensions
Rates and water
Accountancy Fee
Goodwill Gift
Rent
Training
Total resources expended
**Net income**|2024
£
1,323
382
117,923
575
166,208
284,706
286,411
3,447
12,508
-
3,806
3,864
23,625
164,928
34,651
8,330
10,768
2,220
169
6,999
766
228,831
252,456
33,955|2023
£
1,000
133
98,636
891
131,816|
|---|---|---|
|||231,343|
|||232,476
5,061
5,526
580
4,139
4,100|
|||19,406
150,931
26,173
5,910
8,612
846
674
6,078
4,688|
|||203,912|
|||223,318|
|||9,158|
This page does not form part of the statutory financial statements
Page 12