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2025-03-31-accounts

NW5 COMMUNITY PLAY PROJECT

(A Company Limited by Guarantee)

Charity No. 1027125 Company No. 02692292 (England and Wales)

Trustees’ Annual Report and Financial Statements

For the year ended 31[st] March 2025

NW5 COMMUNITY PLAY PROJECT

Contents

Contents
For theyear ended 31st March 2025
Page No.
Legal and Administrative Details 1
Trustees’ Annual Report 2 – 5
Independent Examiner’s Report 6
Statement of Financial Activities 7
Balance Sheet 8
Notes to the Financial Statements 9 – 15

NW5 COMMUNITY PLAY PROJECT

Legal and Administrative Details

For the year ended 31st March 2025

Status The organisation is a registered charity, registered on the 13[th] October 1993. Registered charity no. 1027125 Governing document The charity is constituted as a Company Limited by Guarantee. Company no. 02692292 (England & Wales) Registered address The Playhut Islip Street Kentish Town London NW5 2TU Directors and Trustees Served during the year and up to the date of this report were as follows: Linda Caroline Plummer – Chair Maimouna Mohamed – Vice Chair Emma Cheetham – Treasurer Charlotte Pelzer – Health & Safety Officer Karen Firth – Committee Member Katarzyna Uddin – Committee Member Sarah Denvir – Committee Member Akbar Shaikh – Committee Member Company Secretary Sharley Newitt – Project Manager Bankers HSBC Bank Plc Camden Town London NW1 8QL Independent examiner Chaweevan Williams FCCA Verdant Accountants Limited 20-22 Wenlock Road London N1 7GU

Page 1

NW5 COMMUNITY PLAY PROJECT

Trustees’ Annual Report

For the year ended 31st March 2025

Introduction

The Trustees are pleased to present their report together with the financial statements of the Charity for the year ended 31st March 2025.

Legal and administrative information set out under Company Information form part of this report. The financial statements comply with current statutory requirements, the Charity’s Articles of Association, and the Statement of Recommended Practice – Accounting and Reporting by Charities.

Objects of the Charity

The principal purpose of the Charity is to promote the welfare of children and young people up to the age of 25, and their families, living in the London NW5 area, London. This includes the advancement of education and provision of facilities for recreation of the aforementioned inhabitants of the NW5 area.

The Charity’s principal activities include:

Page 2

NW5 COMMUNITY PLAY PROJECT

Trustees’ Annual Report

For the year ended 31st March 2025

Organisation and Management

A Management Board of local people governs the day-to-day work and policy direction of the Charity. These people are elected at the AGM of members and are provided with some ongoing advice and training to assist them in their work on the Board and its sub-committees/task groups. At least two thirds of this Board are also directors of the Company and Trustees of the Charity and overall governance of the Charity rests with those Directors/Trustees. They are accountable to members/users and report back at members meetings and at the AGM. The Charity employs a Manager and small staff team to develop and deliver the activities, services and facilities referred to above. The Manager has also been appointed Secretary to the Company.

Investment Powers

Under the Memorandum and Articles of Association the Charity has the power to make any investment which the Trustees deem fit.

Investment Policy

The Trustees have resolved only to invest reserves in business reserve bank accounts or similar and not to put money into stocks or shares or any other investment where there is a risk of the value of that investment diminishing.

Fixed Assets

The charity owns its centre (“The Playhut“) and all the facilities in the centre, and the structures and other facilities on the site. The details of fixed assets are explained in the notes to the financial statements. The NW5 Project also manages the local sports pitch.

Related Parties

The Charity worked closely with young people and adults in the community, and other local voluntary and statutory bodies, in identifying needs in the area and seeking to address those needs.

Review of Financial Position, Activities and Future Developments

During the 2024/25 financial year, despite the aftermath of the Covid pandemic and the cost-of-living crisis, the Charity maintained and developed its services and its principal range of activities for children and their families.

The NW5 Project is embedded in a particularly deprived neighbourhood which has suffered greatly economically and socially in recent years. Therefore, all NW5 Project services are currently being provided free. This has only been made possible by strenuous non-stop efforts to encourage donations and success in securing some relatively short-term funding from charitable trusts. Looking ahead, the Charity expects fundraising to continue to be a difficult and intense area of activity.

The playhut/play centre is over 50 years old and the Trustees wish eventually to replace this with a new centre if a funding source can be identified. Meanwhile the present building and facilities have to be maintained (and where possible improved) to meet frequently changing local needs, and to take full account of any new or revised legislation.

Page 3

NW5 COMMUNITY PLAY PROJECT

Trustees’ Annual Report

For the year ended 31st March 2025

Risk Management and Controls

The Trustees keep under review the major risks facing the Charity and internal financial controls. In addition, there are regular reviews and updates of Risk Assessments, Safeguarding policies, and other policies and procedures. Procedures exist for mitigating and responding to risks and any problems identified; and advice and guidance is available from key local authority officers, the Project’s payroll service, development advisers, the National Youth Association, London Youth, and other sources.

The Trustees believe that by maintaining a high standard of service, relevant to local needs, it can continue and build on relationships of trust with the local community and partner organisations and continue to reach out to those in need of the Charity’s facilities and support. This approach is central not only to the Charity’s ability to survive, but also its ability to respond to changing needs and circumstances, and move forward in these challenging times.

As a charity and as a company limited by guarantee, the Project is subject to the regulations and requirements of both the Charity Commission and Companies House, and various regulatory requirements in respect of play work and youth work. Naturally the Charity is also compliant with all other relevant legal requirements. The Project is also actively working towards London Youth Quality Awards.

The NW5 Project is grateful for the ongoing advice and support available from Camden Integrated Youth Services, Young Camden Foundation, and other local bodies.

Reserves Policy

It is the Charity’s policy to maintain a level of general reserve (in addition to any designated reserves) sufficient to meet any redundancy costs and contractual commitments to creditors, and full overhead costs for a period of three months.

Directors and Trustees

Directors of the company are also Trustees of the charity and there are no other trustees. These Directors/Trustees collectively have the power to appoint additional directors and members of the Management Board as they consider fit within the overall limitations set within the Memorandum and Articles of Association. The Board is also able to invite others to attend and contribute to management meetings, sub-committees and discussions. Directors who served during the year are listed on the company information page.

Page 4

NW5 COMMUNITY PLAY PROJECT Trustees, Annual Report For the year ended 31st March 2025 JECT stst•mant of Trustees, Responslbllltlas Company law requlres the directors to prepare financial ststements for each financial year which give a true and fair view of the state of affairs of the charitsble company as at the balance sheet date. Those ststements should identify all Incomlng resources and the appllcation of those resources, Including grant ald carried forward to meet planned expenditure In the followlng financial year. In preparing financial ststements the directors are expected to follow best practice and: select suitable accounting policies and then apply them consistently. make judgements and estlmates that are reasonable and prudent, and prepare the financial ststements on the going-concem basis unless it is inappropriate to assume that the charity will continue on that basis. The directors are responsible for keeping proper accounting records which dlsclose with reasonable accuracy at any tlme the true financlal posltlon of the charltsble company and to ensure that those financial ststements comply with the Companies Act 1985 and the Companies Act 2006. The directors are also responsible for safeguarding the assets and ethos of the charitsble company, and for ensuring extemal bodies or individuals do not seek to assume control of the Charitys facilities, assets or wor Directors must also take reasonable steps for the prevention and detection of fraud and other irregularities. Independent Examlner The Trustees are pleased to have Verdant Accountants Limited as the Independent Examiner from 2024125. Approved This report has been prepared in accordance with the Accounting and Reporting by Charities Ststement of Recognised Practice and in accordance with the special provisions of Part Vll of the Companies Act 1985 relating to small entities, and was approved by the Directors and Trustses on 0.3..10...IQ.2 and signed on thelr behalf by: Emma Cheetham (Treasurer) Director and Trustee Page 5

NW5 COMMUNITY PLAY PROJECT

Independent Examiner’s Report

Independent examiner’s report to the trustees of NW5 Community Play Project, Company no: 02692292 and Charity no: 1027125

I report on the financial statements of the above charity (a company limited by guarantee) for the year ended 31 March 2025, which comprise the statement of Financial Activities, the Balance Sheet and the related notes.

Respective responsibilities of trustees and examiner

The trustees who are also directors of the company for the purposes of company law, are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (‘the Act’). The Charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed.

It is my responsibility to examine the accounts under section 145 of the Charities Act, follow the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act, and state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

(1) In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

Chaweevan Williams FCCA

Date: 6[th] October 2025

Chartered Certified Accountant Verdant Accountants Ltd 20-22 Wenlock Road London N1 7GU

Page 6

NW5 COMMUNITY PLAY PROJECT

Statement of Financial Activities

For the year ended 31st March 2025

Unrestricted Restricted Total Total
Notes Funds Funds 2025 2024
£ £ £ £
Income from:
Grants 3 105,542 26,645 132,187 80,020
Fee income 59,930 - 59,930 39,404
Facility hire 4,236 - 4,236 3,325
Fundraising and donations 9,295 - 9,295 4,134
Misc income 2,043 - 2,043 2,851
Interest 173 - 173 506
Total income 181,219 26,645 207,864 130,240
Expenditure on:
Staff costs 4 - 101,253 101,253 132,136
Projects and services 10,907 - 10,907 19,680
Premises and utilities 5,059 - 5,059 5,442
Independent examination fees 1,770 - 1,770 1,865
Bookkeeping and payroll service 1,238 - 1,238 1,258
Staff training and safeguarding costs 3,605 - 3,605 13,583
Depreciation 2,041 - 2,041 3,639
Other running costs 8,488 - 8,488 2,230
Total expenditure 33,108 101,253 134,361 179,833
Net Income for the Year 148,111 (74,608) 73,503 (49,593)
Funds at 1 April 2024 6,463 20,910 27,373 76,966
Transfer between funds (53,698) 53,698 - -
Funds at 31 March 2025 100,876 - 100,876 27,373

The notes on pages 9 to 15 form part of these accounts.

Page 7

NW5 COMMUNITY PLAY PROJECT Balance Sheet As at 3181 March 2025 CT 2025 2024 Flxod assots Tanglble assets Curr•nt asuts Debtors Cash at bank and in hand Notes 16,154 18.195 111 109,258 109,369 8,023 23,835 31,858 Llabllltles Creditors: amounts falllng due within 1 year Net currnnt assets (24,647) (22,680) 84,722 100,876 9,178 27,373 Net assets Funds Unrestricted funds: Deslgnated funds General funds 100,876 100,876 6,463 6,463 20.910 Restricted funds Total Funds 100,876 27,373 The charitsble company is entltled to exemptlon from audlt under Sectlon 477 of the Companles Act 2006 for the year ended 31 March 2025. The members have not required the charltsble company to obtsin an audit of Its financial ststements for the year ended 31 March 2025 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for: (a) ensuring that the charitsble company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and (b) preparing financlal statements which glve a true and fair view of the stste of affairs of the charitsble company as at the end of each financial year and of its surplus or deficit for each financial year In accordance with the requirements of Sections394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements,so far as applicable to the charitable company. These financial ststements have been prepared in accordance with sectlon 398 of the Companies Act 2006 and sectlon 138 of the Charitles Act 2011, These accounts are prepared In accordance with the Special provisions of Part 15 of the Companies Act relating to small companles and constltute the annual accounts requlred by the Companies Act 2006. The financial ststements were approved by the Board of Trustees on .Q.3- 10- 2oiJ and were signed on fts behalf by: Emma Cheetham (Treasurer) Director and Trustee The note8 on page8 9 to 15 fonn part of th88e accounts. Page 8

NW5 COMMUNITY PLAY PROJECT

Notes to the Financial Statements

For the year ended 31st March 2025

1 Accounting policies

1.1 Basis of Preparation of the Financial Statements

The financial statements have been prepared in accordance with the Companies Act 2006 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (as amended for accounting periods commencing from 1 January 2016).

The charity is a Public Benefit Entity as defined by FRS 102.

At the time of approving the accounts the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus, the trustees continue to adopt the going concern basis of accounting in preparing the accounts.

1.2 Tangible Fixed Assets and Depreciation

Tangible Fixed Assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost of fixed assets over their expected useful lives on the following bases:

Computer equipment 25% Straight Line Basis Play equipment 10% Straight Line Basis Building refurbishment 10% Straight Line Basis

1.3 Voluntary Income

Voluntary income is received by way of donations and gifts and is included in full in the Statement of Financial Activities when received.

1.4 Grants

1.5 Restricted Funds

Restricted funds are to be used for the purposes specified by the donor. Expenditure which meets these criteria is identified to the fund.

1.6 Unrestricted Funds

Unrestricted funds are certain grants, donations and other income received or generated for the objects of the charity without further specified purpose and are available as general funds.

1.7 Designated funds

Designated funds are unrestricted funds set aside by the trustees for particular purposes.

1.8 Pensions

The charity contributed to personal pension plans for 7 of its employees (2022:7). Employer contributions payable by the charity under these plans are charged to the Statement of Financial Activities when incurred.

Page 9

NW5 COMMUNITY PLAY PROJECT

Notes to the Financial Statements (cont’d)

For the year ended 31st March 2025

1 Accounting policies (continued)

1.9 Financial Instruments

The charitable company has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

2 Trustees’ Remuneration and Expenses

No remuneration was paid to Trustees during the year (2024 – none). There were no reimbursements to Trustees during the year (2024 – none).

Page 10

NW5 COMMUNITY PLAY PROJECT

Notes to the Financial Statements (cont’d)

For the year ended 31st March 2025

**3 ** Grants Unrestricted Restricted Total Total C/F Total
2025 2025 **2025 ** For 2024/25 2024
Grants received 2024/25 £ £ £ £ £
Source Purpose
Camden Giving Inclusiveness - -
-
- - 1,000
LB Camden International trip and
(Youth Services) youth support 3,000 - 3,000 - 20,000
Lab Tech Trust Trainee Scheme - -
-
- - 2,000
Camden Giving Inclusiveness - -
-
- - 1,000
LB Camden Transitions - -
-
- - 16,000
Sports Foundation Football equipment - -
-
- - 500
LB Camden (CIL) Support ASC - -
-
- - 15,000
LB Camden International trip and
(Youth Services) youth support - -
-
- - 15,000
LB Camden Summer Festival - -
-
- - 800
London Youth Summer skills project - -
-
- - 3,000
LB Camden Social LB Camden Social
Services Services - -
-
- - 1,175
Community Arts Summer project
Foundation - -
-
- - 500
LB Camden Social Summer
Services - -
-
- - 2,955
Lab Tech Trust Trainee Scheme - -
-
- - 2,000
London Youth Balance of summer
skills
- -
-
- - 1,000
Camden Giving Summer Festival - -
-
- - 2,000
LB Camden Youth Club
(Youth Services) - -
-
- - 11,250
Elfrieda Rathbone
Centre Half Term Trip 667 - 667 -
-
-
Elfrieda Rathbone Khady's Dream
Centre Workshop 170 - 170 -
-
-
London Borough Cost of living
Camden community response - 10,000 10,000 -
-
-
London Borough Community Partner
Camden Fund Apr-Sep 24 15,000 - 15,000 -
-
-
Q1 YWGF-
London Borough NW5+Harry's YW
Camden Course fees 4,400 - 4,400 -
-
-
London Borough Q3 TWGF-2023-NW5 Q3 TWGF-2023-NW5
Camden Project 3,750 - 3,750 -
-
-
London Borough Partnership work for
Camden social enterprise 500 - 500 -
-
-
London Borough Community BBQ
Camden Contribution 150 - 150 -
-
-
Elfrieda Rathbone Snow camp trip
Centre summer 2024 240 - 240 -
-
-

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NW5 COMMUNITY PLAY PROJECT

Notes to the Financial Statements (cont’d)

For the year ended 31st March 2025

**3 ** Grants (cont’d) Unrestricted Restricted Total Total C/F Total
2025 2025 **2025 ** For 2024/25 2024
Grants received 2024/25 (cont’d) £ £ £ £ £
Source Purpose
Young Camden Summer opportunity
Foundation fund - Older youth 2,500 - 2,500 - -
London Borough Youth work grant
Camden fundiing Q2 3,750 - 3,750 - -
London Borough Community Parther
Camden fund Oct 24 - Mar 25 15,000 - 15,000 - -
London Borough Resiliance fund grant
Camden Oct 24 - Sep 25 - 16,645 16,645 - -
London Borough
Camden Early Help offer 1,000 - 1,000 - -
Elfrieda Rathbone Partnership work for
Centre tutoring session 245 - 245 - -
Pre apprentice
Pace support 1,500 - 1,500 - -
Elfrieda Rathbone Partnership work -
Centre Trip Thorpe park 250 - 250 - -
Elfrieda Rathbone Charity football match Charity football match
Centre support 60 - 60 - -
London Borough Q3 Youth work
Camden funding grant 3,750 - 3,750 - -
London Borough Joint Residential
Camden Summer 2024 2,850 - 2,850 - -
Young Camden HAF Support extra
Foundation spaces 660 - 660 - -
London Borough Q4 Youth work
Camden funding grant 3,750 - 3,750 - -
Management Salaries Management Salaries
John Lyons Grant 40,000 - 40,000 - -
For joint training/
Development and
activities programme
London Borough for volunteering
Camden programme 2025 1,450 - 1,450 - -
contribution for three
joint Easter
London Borough programmes trips that programmes trips that
Camden will be led by NW5 900 - 900 - -
Total grants actually received during
2024/25
105,542 26,645 132,187 - 95,180
Carried Forward to 2024/25 (20,910)
Overdue grants in 2024/25 Overdue grants in 2024/25 5,750
Carried Forward to 2025/26 105,542 26,645 132,187 - 80,020

Page 12

NW5 COMMUNITY PLAY PROJECT

Notes to the Financial Statements (cont’d)

For the year ended 31st March 2025

**4 ** Staff costs 2025 2024
£ £
Salaries and Wages 94,620
112,898
112,898
Social security costs 5,409
15,988
15,988
Pension costs 1,224
3
3,250
101,253
132
132,136

No employee was remunerated in excess of £60,000 per annum.

The average number of employees, calculated on a full-time equivalent basis, analysed by function was:

2025 2024
Number Number
Charitable activities – general operations - -
9
9
- -
9
9
**5 ** Tangible fixed assets Computer Playhut & Total
Equipment Structures Assets
Cost £ £ £
At 1 April 2024 1,813
82,442
82,442
84,255
84,255
Additions -
-
-
-
-
At 31 March 2025 1,813
82,442
82,442
84,255
84,255
Depreciation
At 1 April 2024 1,813
64,247
64,247
66,060
66,060
Charge for the year -
2
2,041
2
2,041
At 31 March 2025 1,813
66,288
66,288
68,101
68,101
Net book value
At 31 March 2025 -
16
16,154
16
16,154
At 31 March 2024 -
18,195
18,195
18,195
18,195
**6 ** Debtors:
Due within one year
2025 2024
£ £
Other debtors Pension overpayments - -
798
798
Grants Receivable 111 111
5,350
5,350
Prepayment - -
1
1,875
111 111
8,023
8,023
7 Creditors: amounts falling due within one year Creditors: amounts falling due within one year 2025 2024
£ £
Deferred Grants Income 24,297 24,297
20,910
20,910
Accruals 350 350
1,770
1,770
Taxation and Social Security - -
-
-
24,647 24,647
22,680
22,680

Page 13

NW5 COMMUNITY PLAY PROJECT

Notes to the Financial Statements (cont’d)

For the year ended 31st March 2025

**8 ** Analysis of net assets between funds Analysis of net assets between funds Unrestricted Restricted Total
funds funds funds
£ £ £
Tangible fixed assets 16,154 - 16,154
Current assets 109,369 - 109,369
Creditors: amounts falling due within one year (24,647) - (24,647)
Total net assets 100,876 - 100,876
**9 ** Movement in funds
2025 At 1 April At 1 April Incoming Resources Transfers At 31 March
2024 Resources Expended 2025
£ £ £ £ £
Restricted funds 20,910 26,645 (101,253) 53,698 -
Unrestricted funds:
Designated fund:
Youth Employment Project - - - - - -
Project Resilience Fund - - - - - -
- - - - - -
General funds 6,463 6,463 181,219 (33,108) (53,698) 100,876
Total funds 27,373 207,864 (134,361) - 100,876
2024 At 1 April At 1 April Incoming Resources Transfers At 31 March
2023 Resources Expended 2024
£ £ £ £ £
Restricted funds 34,585 80,020 (129,975) 36,280 20,910
Unrestricted funds:
Designated fund:
Youth Employment Project 15,000 - - (15,000) -
Project Resilience Fund - - - - - -
15,000 - - (15,000) -
General funds 27,381 50,220 (49,858) (21,280) 6,463
Total funds 76,966 130,240 (179,833) - 27,373

Page 14

NW5 COMMUNITY PLAY PROJECT

Notes to the Financial Statements (cont’d)

For the year ended 31st March 2025

10 Comparative Statement of Financial Activities for the Year Ended 31 March 2024

Unrestricted Restricted Total Total
Notes Funds Funds 2024 2023
£ £ £ £
Income from:
Grants 3 - 80,020 80,020 97,771
Fee income 39,404 - 39,404 19,798
Facility hire 3,325 - 3,325 3,789
Fundraising and donations 4,134 - 4,134 17,711
Sundry income 2,851 - 2,851 405
Interest 506 - 506 308
Total income 50,220 80,020 130,240 139,782
Expenditure on:
Staff costs 4 31,713 100,423 132,136 148,779
Projects and services 12,792 6,888 19,680 50,359
Premises and utilities - 5,442 5,442 5,081
Independent examination fees 1,865 - 1,865 1,620
Bookkeeping and payroll service 1,258 - 1,258 2,682
Staff training and safeguarding costs - 13,583 13,583 1,246
Depreciation - 3,639 3,639 3,639
Other running costs 2,230 - 2,230 5,619
Total expenditure 49,858 129,975 179,833 219,025
Net Income for the Year 362 (49,955) (49,593) (79,243)
Funds at 1 April 2023 42,381 34,585 76,966 156,209
Transfer between funds (36,280) 36,280 - -
Funds at 31 March 2024 6,463 20,910 27,373 76,966

The notes on pages 9 to 15 form part of these accounts.

Page 15