NW5 COMMUNITY PLAY PROJECT (A Company Limited by Guarantee) Charity No. 1027125 Company No. 02692292 (England and Wales) Trustees, Annual Report and Financial Statements For the year ended 31 st March 2024
NW5 COMMUNITY PLAY PROJECT Contents For the year ended 31st March 2024 Page Legal and Administrative Details Trustees. Annual Report Independent Examiner's Report Statement of Financlal Activities Balance Sheet Notes to the Financial Ststements 9-14
NW5 COMMUNITY PLAY PROJECT Lègal and Admlnlstrallve Detsils For the year ended 31st March 2024 Status The organisation is a registered charity, registered on the 13th Octob8r 1993. Registered charity no. 1027125 Govorning document The charity is constituted as a Company Limited by Guarantee. Company no. 02692292 (England & Wales) Regl$tered address The Playhut Islip Street Kentish Town London NW5 2TU Dlrectors and Trustees Served during the year and up to the date of this report were as follows: Linda Caroline Plummer (Chairl Chadotte Pelzer- Vice Chair Emma Cheetham (Treasurer) Sarah Denvir-Financial Officer Jenifer Amsterdam- Committee Member Kate Uddin - Committee Member Maimouna Mohamed Karen Firth- Committee Member Company Secretary: Sharley Newitt- Project Manager Bankers HSBC Bank PIC Camden Town London NW1 8QL Independent examiner Chaweevan Williams FCCA Verdant Accountants Limited 20-22 Wenlock Road London N17GU Page 1
NW5 COMMUNITY PLAY PROJECT Trustees, Annual Report Forthe year ended 31st March 2024 Introduction The Trustees are pleased to present their report together with the financial statements of the Charity for the year ended 31st March 2024. Legal and administrative information set out under Company Information form part of this report. The financial stalements comply with current statutory requirements, the Charity's Articles of Association, and the Slatement of Recommended PraCtI- Accounting and Reporting by Charities. Objects of the Charity The principal purpose of the Charity is to promote Ihe welfare of children and young people up to the age of 25, and their families, living in the London NW5 area, London. This includes the advancement of education and provision of facilities for recreation of the aforemenlioned inhabitants of the NW5 area. The Charity's principal activities include.. A drop-in after school club provision All day holiday playschemes and youth work programmes including the provision of lunch and other meals. All day opening on olher weekdays when local schools are closed Junior Youth Club provision lup to age 14) at least three evenings each week Youth club provision for 14+ An employmenl support and mentoring iniliattve for young unemployed Work with young people around mental health issues Football and other Sports programmes using a community sports pitch the Project manages Youth outreach work and periodic programmes of activities on three local estates Intensive support for local families under stress Support and special placements for young people with particular needs referred by Camden Social Services and other agencies Support for local and borough wide initiatives designed to combat knife crime and other forms of Violen among young people, and joint work to help improve community safety and cohesion Provision of a ntre and faciltties for use by local voluntary organisations working in partnership wilh the Charity for the benefit of young people in Kentish Town Provision of the centre andlor facilities for use by other voluntary organisations wishing to run their own training or club sessions for local young people Volunteer, training, and work experien opportunilies, for young people Hall hire for people wishing to run events for children Working in partnership with local primary schools and community organisations. A recreation site providing play structures and other facilities available for use by children from the community all year round Crèche provision for meetings and activities organised by the Charity or other local organisations working with families or children Page 2
NW5 COMMUNITY PLAY PROJECT Trustees, Annual Report For the year ended 31st March 2024 Organisatlon and Management A Management Board of local people govems the day-laY work and policy direction of the Charity. These people are elected at the AGM of members and are provided with some ongoing advice and training to assist them in their work on the Board and its sucomMitteeSJtask groups. At least two thirds of this Board are also directors of the Company and Trustees of the Charity and overall govemance of the Charity rests with those DirectOrsrUstees. They are accountable to memberslusers and report back at members meetings and at the AGM. The Charity employs a Manager and small staff team to develop and deliver the activities. servi$ and facilities referred to above. The Manager has also been appointed Secretary to the Company Investment Powers Under the Memorandum and Articles of Association the Charity has the power to make any investment which the Trustees deem fit. Inv8Stm8nt Policy The Trustees have resolved only to invest reserves in business reseNe bank accounts or similar and not to pul money into stocks or shares or any other investment where there is a risk of the value of that investment diminishing. Fixed Assets The charily owns its centre {"The Playhut'l and all the facilities in the centre. and the slructures and other facilities on the site. The details of fixed assets are explained in the notes to the financial statements. The NW5 Project also manages the local sports pitch. Related Parties The Charity worked closely with young people and adults in the community, and other local voluntary and statutory bodies, in identifying needs in the area and seeking to address those needs. Review of Financial Position. Activities and Future Developments During the 2022123 financial year. despite the aftermath of the Covid pandemic and the cost of living crisis, the Charity maintsined and developed its services and its principal range of activities for children and their families. The NW5 Project is embedded in a particularly deprived neighbourhood which has suffered greatly economically and socially in recent years. Therefore, all NW5 Project services are currently being provided free. This has only been made possible by slrenuous non-stop efforts to encourage donations and success in securing some relatively short-term funding from charitable trusls. Looking ahead, the Charity expects fundraising lo continue lo be a difficult and intense area of activity. The playhuuplay centre is 50 years old and the Trustees wish eventually to replace this with a new centre if a funding source can be identified. Meanwhile the present building and facilities have to be maintained (and where possible improved) to meet frequently changing local needs, and to take full account of any new or revised legislation. Page 3
NW5 COMMUNITY PLAY PROJECT Trustees, Annual Report For the year ended 31st March 2024 Risk Management and Controls The Trustees keep under review the major risks facing the Charity and intemal financial controls. In addition, there are regular reviews and updates of Risk Assessmenls, Safeguarding policies, and other policies and procedures. Procedures exist for mitigating and responding to risks and any problems identified., and advi and guidance is available from key local authority officers, the Project's payroll service, development advisers, the National Youth Association, London Youth, and other sources. The Trustees believe that by maintaining a high standard of service, relevant to local needs, it can continue and build on relationships of trust wilh the local community and partner organisations, and continue to reach out to those in need of the Charity's facilities and support. This approach is ntral not only to the Charity's ability to survive, but also its ability to respond to changing needs and cirCumstans, and move forward in these challenging times. As a charity and as a company limited by guarantee, the Project is subject to the regulations and requirements of both the Charity Commission and Companies House, and various regulatory requirements in respect of playwork and youth work. Naturally Ihe Charity is also compliant with all other relevant legal requirements. The Project is also actively working towards London Youth Quality Awards. The NW5 Project is grateful for the ongoing advi and support available from Camden Integrated Youth SeNices, Young Camden Foundation, and other local bodies. Reserves Policy 11 is the Charity's policy to maintain a level of general reserve (in addition to any designated reserves) sufficient to meet any redundancy cosls and contractual commitments to creditors, and full overhead costs for a period of three months. Directors and Trustees Directors of the company are also Trustees of the charity and there are no other trustees. These DirectOrsrUsteeS collectively have the power to appoint additional diredors and members of the Management Board as Ihey consider fit within the overall limitations set within the Memorandum and Articles of Association. The Board is also able lo invite others to attend and contribute to management meetings, sub-committees and discussions. Directors who setved during the year are listed on the company information page. Pag8 4
NW5 COMMUNITY PLAY PROJECT Trustees, Annual Report For the year ended 31 st March 2024 Statement of Trustees, Responsibilities Company law requires the directors to prepare financial statements for each financial year which give a true and fair view of the stale of affairs of the charitable company as at the balance sheet date. Those statements should idenlity all incoming resources and the application of those resources, including grant aid carried forward to meet planned expenditure in the following financial year. In preparing financial statements the directors are expected to follow best practice and.. select suitsble accounting policies and then apply them consislenlly make judgements and estimates that are reasonable and prudent, and prepare the financial statements on the going-concern basis unless it is inappropriate to assume that the charity will continue on that basis. The directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any lime the true financial position of the charitable company and to ensure that those financial statements comply with the Companies Act 1985 and Ihe Companies Act 2006. The directors are also responsible for safeguarding the assets and ethos of the charitable company, and for ensuring external bodies or individuals do not seek to assume control of the Charity's facilities, assets or work. Directors must also take reasonable steps for the prevention and detection of fraud and other irregularities. Independent Examiner Following the retirement last year of John Green & Co , who for almost tsvo decades was the Charity's Independent Examiner, the Trustees are pleased to welcome Verdant Accountants Limited as the new Independent Examiner for 2022123 on ward Approved This report has been prepared in accordance with the Accounting and Reporting by Charities Statement of Recognised Practi and in accordance with the special provisions of Part Vll of the Companies Act 1985 relating lo small entities, and was approved by the Directors and Trustees on 1 Oth December 2024 and signed on their behalf by.. Emma Cheetham (Treasurer) Director and Trustee Page 5
NW5 COMMUNITY PLAY PROJECT INDEPENDENT EXAMINER'S REPORT Independent examine¢s report to the trustees of NW5 Community Play Project, Company no: 02692292 and Charity no: 1027125 I report ¢)n the financial statements of the above charity (a company limited by 9U8ranteg1 for the year endgd 31 March 2024. whSch comprise the statement of FinanrAal Acliwlies. the Balance She81 and th& related notes. Respectlve responsibilities of trustees and examiner The trustees who are also directors of the company for the purposes of company law, are responslble for the preparation of the accounts in accordance with the Charities Act 2011 I'the Acl'l. The Charity's Iruslees considgr that an audit is not required for thSs year under section 144 of the Act and that an independent examination is eed. It is my responsibility to examine the accoun15 under section 145 of the Charities Act, fdlow the applicable Directions given by thg Charity Commission under section 14515llbl of the Act. and state whether particular matters have come to my attention. Basis of independent examiner's report My examinatlon was carri9d out in accordance with the general Directions given by the Charity Commission. An examinath)n indudes a review of the accounting records kept by the charity and a comparison of the accounts presentsd with those records. It also includes consideration of any unusual items OT disclosures in the 8ccounts, and seeking gxplanations from the trustees concerning any such matters. The procedures undertaken do not provide all thg evidencg that would be required in an audit and consequently no opinion is given as to wh8thei the accounts present a 'true and fair, view and the report is limited to those matters set out in the slalefflent below. Independent examiner's Statement In connection with my gxamination. no mat8rial matters have come to my attention which gives me cause lo Ileve that in. any material respect.. the accounting records were not kept in accordancg With sgction 386 of the Companies Act 120061.. or Ihe accounts do not accord with the accounting records,. or th8 accounts do not comply with the applicable requirements concerning the form and content of th& accounts set out in section 396 of the Companies Act 2006 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination.. or The accounts have not been prepared in accL)rdance with the Charities SORP IFRS1021. 121 I have concerns aj have come across no othgr matters in connection with th8 examination to which attention should be dr8wn thls r8POrt In ordgr to enable a proper understsnding of the accounts to b8 reached. Chaweevan Wi1114ms FCCA Date: 1 Oth December 2024 Chartered Certified Accountant Verdant Acwuntants Ltd 20-22 Wenlock Road London N1 7GU Page 6
NW5 COMMUNITY PLAY PROJECT Statsment of Financial Activities For the year ended 31 st March 2024 Unrestrlcted Funds Restrlcted Funds Total 2024 Total 2023 Notes Income from: Grants Fee income Facility hire Fundraising and donations Misc income Interest 80,020 80.020 39,404 3,325 4.134 2.851 506 97,771 19.798 3,789 17,711 405 308 39,404 3.325 4.134 2,851 506 Total income 50,220 80,020 130,240 139.782 Expendlture on: Staff costs Projects and services P mises and utilities Independent examination fees Bookkeeping and payroll service Staff training and safeguarding costs Depreciation Other running costs 31.713 12.792 100.423 6.888 5,442 132.136 19.680 5.442 1,865 1,258 13.583 3.639 2.230 148,779 50,359 5.081 1,620 2,682 1,246 3,639 5.619 1,865 1.258 13.583 3.639 2.230 Total expenditure 49.858 129.975 179.833 219.025 Net Incomo for the Year Funds at 1 April 2023 Transfer beeen funds 362 42,381 (36.2801 (49,9551 (49,593) (79,2431 34,585 76,966 156,209 36.280 Funds at 31 March 2024 6,463 20.910 27.373 76.966 The notes on pages 9 to 14 form part ofthese accounts. Page 7
NW5 COMMUNITY PLAY PROJECT Balance Shaet As at 31st March 2024 2024 2023 Fixed assets Tangible assets Current assets Debtors Cash at bank and in hand Notes 18.195 21,834 8,023 23,835 31,858 1,875 54.877 56.752 Liabilitie$ Credilor5-. amounts falling due within 1 year Net current assets {22,680) 11,620) 9,178 27,373 55,132 76.966 Not assets Funds Unrestricted funds.. Designated funds General funds 15.000 27,381 42.381 34,585 6.463 6,463 20.910 Restricted funds Total Funds 27.373 76,966 The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2024. The members have not required the charitable company to obtain an audit of its financial statements for the year ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006. The truslees acknowledge their responsibilities for: {al ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and {bl preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with Ihe qu1ments of Sections394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial 5tatements,so far as applicable to the charitable company. These financial statements have been pPared in accordance with section 398 of the Companies Act 2006 and section 138 of the Charities Act 2011. These accounts are prepared in accordance with the special provisions of Part 15 of the Companies Act lating to small companies and constitute the annual accounts required by the Companies Act 2006. The financial statements were approved by the Board of Trustees on10 - I'I-W and were signed on its behalf by: JlJ¥•' Emma Cheetham (Treasurer) Director and Trustee The notes on pages 9 to 14 form part of these accounts. Page 8
NW5 COMMUNITY PLAY PROJECT Notos to th8 Financial Ststements For the year ended 31st March 2024 1 Accountlng policies 1.1 Bas1$ of Preparatlon of the Flnanclal Statements The financial statements have been prepared in accordance with the Companies Act 2006 and Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (as amended for accounting periods commencing from 1 January 2016). The charity is a Public Benefit Entity as defined by FRS 102. At the time of approving the account5 the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus, the trustees continue to adopt the going concern basis of accounting in preparing the accounts. 1.2 Tangible Fixed Assets and Depr6¢iation Tangible Fixed Assets are stated at cost less depreciation. Depreciation is provided at rates calculated to Vlte off the cost of fixed assets over their expected useful lives on the following bases.. Computer equipment Play equipment Building refurbishment 25¥0 Straight Line Basis 100/0 Straight Line Basis 100/0 Straight Line Basis 1.3 Voluntary Incomo Voluntary income is received by way of donations and gifts and is included in full in the Statement of Financial Activities when received. 1.4 Grants 1.4.1 Grants are credited to the Slalement of Financial Activities in the year in which they are received. Grants relating to a future accounting period are deferred until that period and included on the balance sheet as deferred income. 1.4.2 Grants received for specific purposes are accounted for as restricted funds in the Statement of Financial Activities. 1.5 Restricted Funds Restricted funds are to be used for the purposes specified by the donor. Expenditure which meets these criteria is identified to the fund. 1.6 Unrestricted Funds Unrestricted fvnds a certain grants, donations and other income reiVed or generated for the objects of the charity without further specified purpose and are available as general funds. 1.7 Designated funds Designated funds a unreslricted fvnds set aside by the trustees for particular purposes. 1.8 Penslons The charity conlributed to personal pension plans for 7 of its employees (2022.'7). Employer contributions payable by the charity under these plans are charged to the Statement of Financial Activities when incurred. Page 9
NW5 COMMUNITY PLAY PROJECT Notes to the Financial Statèments (contlnued) For the year ended 31st March 2024 1 Accounting policies (continued) 1.9 Flnanclal Instruments The charitable company has financial assets and financial liabilities of a kind Ihat qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequenUy measured at their settlement value. 2 Trustees, Remuneration and Expenses No remuneration was paid to Trustees during the year12023 - none)- There were no reimbursements to Trustees during the year (2023- none). Page 10
NW5 COMMUNITY PLAY PROJECT Notes to the Financlal Statements (contlnuod) For the year ended 31st March 2024 3 Grants: Unrestrlcted Restrfcted 2024 2024 Total Total 2024 CIF FOR 24125 Total 2023 GRANTS RECEIVED 2023124 SOURCE PURPOSE Camden Giving LB Camden {Youth Services) Lab Tech Trust Camden Giving LB Camden Sports Foundation LB Camden (CIL) LB Camden (Youth Services) LB Camden Inclusiveness International Trip and youth support Trainee Scheme Inclusiveness Transitions Football equipment Support ASC International Trip and youth support Summer Festival Summer skills project 1.000 1.000 20,000 20,000 17910 2,000 1.000 16,000 500 15,000 2,000 1,000 16.000 500 15,000 15,000 15,000 3000 800 London Youth 3,000 3.000 LB Camden Social Setvices Community Arts Foundation LB Camden Social Services Lab Tech Trust LB Camden Social Services Summer projoct 1,175 1,175 500 500 Summer 2,955 2.955 Trainees Balance of Summer skills 2,000 2.000 London Youth 1.000 1.000 Camden Giving LB Camden (Youth Services) Festival Summer programme 23 Camden Giving Trust Grant Camden Giving Trust- Promoting Inclusiv8ness Camden giving- Food programme National Big Lottery Young Camden Foundation Safer Neighbourhood Project Summer Festival Youth Club 2.000 2,000 11,250 11,250 2.900 3.000 10.000 4,000 7,500 66.871 2,000 1,500 Total grants actually rocgived during 2023124 Carrled Forward to 2024125 95.180 95.180 97.771 20.910 Grant used appropriate to 202312024 is 95180 - 20910 (the amount received for 24125 International Trip) = 74270, plus overdue grants of LB Camden £3750 and Trust grant £2000 =£80,020 Page 11
NW5 COMMUNITY PLAY PROJECT Notes to the Financial Statements (continued) For the year ended 31st March 2024 4 Staff costs 2024 2023 Salaries and Wages Social security costs Pension costs 112.898 15,988 3.250 132,136 122,073 21,995 4.711 148.779 No employee was remunerated in excess of £60,000 per annum. The average number of employees, calculated on a full-time equivalent basis, analysed by function was: 2024 Number 2023 Number Charitable activitie$- general operations 5 Tangible fixed assets Computer Equipment Playhut & Structures Total Assets Cost Al 1 April 2023 Additions 1,813 82.442 84.255 At 31 March 2024 1,813 82,442 84,255 Depreciation At 1 April 2023 Charge for the year 1,813 60,608 3.639 62,421 3.639 At 31 March 2024 1,813 64,247 66,060 Net book value At 31 March 2024 18.195 18,195 At 31 March 2023 21.834 21.834 6 Debtors: Due within one year 2024 2023 Other debtors Grants Receivable Prepayment Pension overpayments 798 5,350 1,875 1,875 8.023 1,875 7 Credltors: amounts falling due wlthln one year 2024 2023 Deferd Grants Income Accruals Taxation and Social Security 20,910 1,770 1,620 22.680 1.620 Page 12
NW5 COMMUNITY PLAY PROJECT Notes to the Financlal s&ements (contlnued) For the year ended 31st March 2024 8 Analysis of net assets tween funds Unrestricted funds Restricted funds Total funds Tangible fixed assets cur1 assets Creditors.. amounts falling due within one year 18.195 118.1951 18.195 31.858 (22,6801 50.053 122,680) Total net assets 27.373 27.373 9 Movement In funds 2024 At l Aprll Incoming 2023 Resources Resources Expended Transfers At 31 March 2024 Restricted funds 34,585 80,020 (129,9751 36,280 20,910 Unrestricted funds: Designated fund- Youth Employment Project Project Resilience Fund 15.000 {15.000) 15.000 115.000) General funds 27,381 50,220 (49,858} 121,280) 6,463 Total funds 76.966 130,240 1179,8331 27,373 2023 At 1 Aprfl Incomlng 2022 Resources Resources Transfers At 31 March Expended 2023 Restricted funds 122.157 97.771 1140.664) 144.6791 34,585 Unrestricted funds: Designated fund.. Youth Employment Projecl Project Resilience Fund 7,000 25,000 32,000 8,000 15.000 (8.0001 {8,0001 (17.0001 8.000 15,000 General funds 2,052 42,011 (78,3611 61,679 27.381 Total funds 156.209 147.782 227.025) 17,000 76,966 Page13
NW5 COMMUNITY PLAY PROJECT Notes to the Financial Statements {continued) For the year ended 31st March 2024 10 COMPARATIVE STATEMENT OF FINANCE ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023 Unre$tri¢ted Funds Rastricted Funds Total 2023 Total 2022 Notes Income from: Grants Fee income Facility hire Fundraising and donations Sundry income Interest 97,771 97,771 19.798 3,789 17,711 405 308 138,880 13,255 2,470 11,596 240 12 19,798 3.789 17,711 405 308 Total Income 42,011 97.771 139.782 166.453 Expenditure on: Staff costs Projects and seryices Premises and uts'lilies Independent examination fees Bookkeeping and payroll service staff training and safeguarding costs Depreciation Other running costs 35.707 32,733 113,072 17,626 5,081 148,779 50,359 5.081 1.620 2,682 1.246 3,639 5.619 124.885 30,701 4,267 610 910 838 3,639 4.031 1,620 2.682 1,246 3,639 5,619 Total expenditure 78,361 140,664 219.025 169.881 Net In¢omo for the Year Funds at 1 April 2022 Transfer beeen funds (36.3501 34,052 44,679 (42,893) (79,2431 122,157 156,209 (44,679) (3,428) 159,637 Funds at 31 March 2023 42,381 34,585 76.966 156.209 The notes on pages 9 to 13 fomi part of these accounts. Page 14