## **NW5 COMMUNITY PLAY PROJECT**
(A Company Limited by Guarantee)
Charity No. 1027125 Company No. 02692292 (England and Wales)
Trustees’ Annual Report and Financial Statements
For the year ended 31[st] March 2023
## **NW5 COMMUNITY PLAY PROJECT**
## **Contents**
|For theyear ended 31st March 2023||
|---|---|
||**Page**|
|**Legal and Administrative Details**|1|
|**Trustees’ Annual Report**|2 – 5|
|**Independent Examiner’s Report**|6|
|**Statement of Financial Activities**|7|
|**Balance Sheet**|8|
|**Notes to the Financial Statements**|9 – 13|
## **NW5 COMMUNITY PLAY PROJECT**
## **Legal and Administrative Details**
|For theyear ended 31st|March 2023|
|---|---|
|**Status**|The organisation is a registered charity, registered on the 13thOctober 1993.|
|**Registered charity no.**|1027125|
|**Governing document**|The charity is constituted as a Company Limited by Guarantee.|
|**Company no.**|02692292 (England & Wales)|
|**Registered address**|The Playhut|
||Islip Street|
||Kentish Town|
||London|
||NW5 2TU|
|**Directors and Trustees**|Served during the year and up to the date of this report were as follows:|
||Emma Cheetham (chair)|
||Layla Ahmed Awad|
||Karen Firth|
||Linda Caroline Plummer|
||Reagan Chelsea Aliyah Cuff (resigned 20 May 2022)|
||Rachel Elizabeth Dooley|
||Natasha Maria Holden|
|**Bankers**|HSBC Bank Plc|
||Camden Town|
||London|
||NW1 8QL|
|**Independent examiner**|Chaweevan Williams FCCA|
||Verdant Accountants Limited|
||20-22 Wenlock Road|
||London|
||N1 7GU|
Page 1
## **NW5 COMMUNITY PLAY PROJECT**
## **Trustees’ Annual Report**
For the year ended 31st March 2023
## **Introduction**
The Trustees are pleased to present their report together with the financial statements of the Charity for the year ended 31st March 2023.
Legal and administrative information set out under Company Information form part of this report. The financial statements comply with current statutory requirements, the Charity’s Articles of Association, and the Statement of Recommended Practice – Accounting and Reporting by Charities.
## **Objects of the Charity**
The principal purpose of the Charity is to promote the welfare of children and young people up to the age of 25, and their families, living in the London NW5 area, London. This includes the advancement of education and provision of facilities for recreation of the aforementioned inhabitants of the NW5 area.
The Charity’s principal activities include:
- A drop-in after school club provision
- All day holiday playschemes and youth work programmes including the provision of lunch and other meals.
- All day opening on other weekdays when local schools are closed
- Junior Youth Club provision (up to age 14) at least three evenings each week
- Youth club provision for 14+
- An employment support and mentoring initiative for young unemployed
- Work with young people around mental health issues
- Football and other Sports programmes using a community sports pitch the Project manages
- Youth outreach work and periodic programmes of activities on three local estates
- Intensive support for local families under stress
- Support and special placements for young people with particular needs referred by Camden Social Services and other agencies
- Support for local and borough wide initiatives designed to combat knife crime and other forms of violence among young people, and joint work to help improve community safety and cohesion
- Provision of a centre and facilities for use by local voluntary organisations working in partnership with the Charity for the benefit of young people in Kentish Town
- Provision of the centre and/or facilities for use by other voluntary organisations wishing to run their own training or club sessions for local young people
- Volunteer, training, and work experience opportunities, for young people
- Hall hire for people wishing to run events for children
- Working in partnership with local primary schools and community organisations.
- A recreation site providing play structures and other facilities available for use by children from the community all year round
- Crèche provision for meetings and activities organised by the Charity or other local organisations working with families or children
Page 2
## **NW5 COMMUNITY PLAY PROJECT**
## **Trustees’ Annual Report**
For the year ended 31st March 2023
## **Organisation and Management**
A Management Board of local people governs the day-to-day work and policy direction of the Charity. These people are elected at the AGM of members and are provided with some ongoing advice and training to assist them in their work on the Board and its sub-committees/task groups. At least two thirds of this Board are also directors of the Company and Trustees of the Charity and overall governance of the Charity rests with those Directors/Trustees. They are accountable to members/users and report back at members meetings and at the AGM. The Charity employs a Manager and small staff team to develop and deliver the activities, services and facilities referred to above. The Manager has also been appointed Secretary to the Company
## **Investment Powers**
Under the Memorandum and Articles of Association the Charity has the power to make any investment which the Trustees deem fit.
## **Investment Policy**
The Trustees have resolved only to invest reserves in business reserve bank accounts or similar and not to put money into stocks or shares or any other investment where there is a risk of the value of that investment diminishing.
## **Fixed Assets**
The charity owns its centre (“The Playhut“) and all the facilities in the centre, and the structures and other facilities on the site. The details of fixed assets are explained in the notes to the financial statements. The NW5 Project also manages the local sports pitch.
## **Related Parties**
The Charity worked closely with young people and adults in the community, and other local voluntary and statutory bodies, in identifying needs in the area and seeking to address those needs.
## **Review of Financial Position, Activities and Future Developments**
During the 2022/23 financial year, despite the aftermath of the Covid pandemic and the cost of living crisis, the Charity maintained and developed its services and its principal range of activities for children and their families.
The NW5 Project is embedded in a particularly deprived neighbourhood which has suffered greatly economically and socially in recent years. Therefore, all NW5 Project services are currently being provided free. This has only been made possible by strenuous non-stop efforts to encourage donations and success in securing some relatively short-term funding from charitable trusts. Looking ahead, the Charity expects fundraising to continue to be a difficult and intense area of activity.
The playhut/play centre is 50 years old and the Trustees wish eventually to replace this with a new centre if a funding source can be identified. Meanwhile the present building and facilities have to be maintained (and where possible improved) to meet frequently changing local needs, and to take full account of any new or revised legislation.
Page 3
## **NW5 COMMUNITY PLAY PROJECT**
## **Trustees’ Annual Report**
For the year ended 31st March 2023
## **Risk Management and Controls**
The Trustees keep under review the major risks facing the Charity and internal financial controls. In addition, there are regular reviews and updates of Risk Assessments, Safeguarding policies, and other policies and procedures. Procedures exist for mitigating and responding to risks and any problems identified; and advice and guidance is available from key local authority officers, the Project’s payroll service, development advisers, the National Youth Association, London Youth, and other sources.
The Trustees believe that by maintaining a high standard of service, relevant to local needs, it can continue and build on relationships of trust with the local community and partner organisations, and continue to reach out to those in need of the Charity’s facilities and support. This approach is central not only to the Charity’s ability to survive, but also its ability to respond to changing needs and circumstances, and move forward in these challenging times.
As a charity and as a company limited by guarantee, the Project is subject to the regulations and requirements of both the Charity Commission and Companies House, and various regulatory requirements in respect of playwork and youth work. Naturally the Charity is also compliant with all other relevant legal requirements. The Project is also actively working towards London Youth Quality Awards.
The NW5 Project is grateful for the ongoing advice and support available from Camden Integrated Youth Services, Young Camden Foundation, and other local bodies.
## **Reserves Policy**
It is the Charity’s policy to maintain a level of general reserve (in addition to any designated reserves) sufficient to meet any redundancy costs and contractual commitments to creditors, and full overhead costs for a period of three months.
## **Directors and Trustees**
Directors of the company are also Trustees of the charity and there are no other trustees. These Directors/Trustees collectively have the power to appoint additional directors and members of the Management Board as they consider fit within the overall limitations set within the Memorandum and Articles of Association. The Board is also able to invite others to attend and contribute to management meetings, sub-committees and discussions. Directors who served during the year are listed on the company information page.
Page 4
NW5 COMMUNITY PLAY PROJECT
Truste68' Annual Report
For the year ended 31st March 2023
Statomont of Trustoes, Responslbllltles
Company law requiTrs th8 directors lo prepare fvnancial slalements for each financial year which giv6 a
true and falr view of the slate of affairs of the ¢haritable ¢ompany as at the balan¢e sheet date. Those
statements should identify all incoming resources and the appllcatlon of those resources, Including grant
aid carried forward lo meet planned expenditure in the following financial year. In preparing financial
statements the directors are expected lo follow best pracllce and..
select suitable accounting pollcies and then apply them ¢onsistently
make judgemenls and estimates that are reasonabl8 and prud6nl, and
prepare th8 h'nancial stalemenls on the going-concern basis unless it is inappropriat81o assum8 that
the charSty wlll contlnue on that bas1S.
The directors are responslble for keeplng proper accounting records which disdose with reasonable
accuracy al any lim8 the true financial position of the charitable company and to ensure that those
rinan¢lal slalemenls comply with the Companies Act 1985 and the Companie8 Act 2006.
The directors
are also responslble for safeguarding th8 assets and ethos of the charitabl8 company, and for ensurlng
external bodles OY individuals do not seek to assume control of thè Charity's facilitles. assets or work.
Dlrectors musl also take reasonablg steps for th8 preventlon and detection of fraud and other irregularities.
Independent Examiner
Following the retirement last year of John Green & Co . who for almost two decades was the Charity's
Independent Examiner, Ihe Truste85 are pleased to welcome Verdant Accountants Llmlted as the new
Indepandenl Examiner for 2022123.
Approved
This report has been prepAr8d in a¢¢ordan¢e wilh the Accounting and Reporting by Charities Statement of
Recognised Praclice and Sn accordance with the special provisions of Part Vll of the Companies Act 1985
relating to small entitles, and was approved by the Directors and Trustees on
and slgned on their behalf by..
Emma Cheelham {Chalr)
Dlrector and Tru51ee
Page 5
## **NW5 COMMUNITY PLAY PROJECT**
## **INDEPENDENT EXAMINER’S REPORT**
## **Independent examiner’s report to the trustees of NW5 Community Play Project, Company no: 02692292 and Charity no: 1027125**
I report on the financial statements of the above charity (a company limited by guarantee) for the year ended 31 March 2023, which comprise the statement of Financial Activities, the Balance Sheet and the related notes.
## **Respective responsibilities of trustees and examiner**
The trustees who are also directors of the company for the purposes of company law, are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (‘the Act’). The Charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed.
It is my responsibility to examine the accounts under section 145 of the Charities Act, follow the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act, and state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
(1) In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 386 of the Companies Act (2006); or
- the accounts do not accord with the accounting records; or
- the accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or
- The accounts have not been prepared in accordance with the Charities SORP (FRS102).
(2) I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## **Chaweevan Williams FCCA**
**Date: 03 January 2024**
Chartered Certified Accountant Verdant Accountants Ltd 20-22 Wenlock Road London N1 7GU
Page 6
## **NW5 COMMUNITY PLAY PROJECT**
## **Statement of Financial Activities**
For the year ended 31st March 2023
|Notes
**Income from:**
Grants
3
Fee income
Facility hire
Fundraising and donations
Sundry income
Interest
**Expenditure on:**
Staff costs
4
Projects and services
Premises and utilities
Independent examination fees
Bookkeeping and payroll service
Staff training and safeguarding costs
Depreciation
Other running costs
**Total expenditure**
Funds at 1 April 2022
Transfer between funds
**Funds at 31 March 2023**
**Total income**
**Net Income for the Year**|**Unrestricted**
**Funds**
**£**
**0**
**19,798**
**3,789**
**17,711**
**405**
**308**
**42,011**
**35,707**
**32,733**
**0**
**1,620**
**2,682**
**0**
**0**
**5,619**
**78,361**
**(36,350)**
**34,052**
**44,679**
**42,381**|**Restricted**
**Funds**
**£**
**97,771**
**0**
**0**
**0**
**0**
**0**
**97,771**
**113,072**
**17,626**
**5,081**
**0**
**0**
**1,246**
**3,639**
**0**
**140,664**
**(42,893)**
**122,157**
**(44,679)**
**34,585**|**Total**
**2023**
**£**
**97,771**
**19,798**
**3,789**
**17,711**
**405**
**308**
**139,782**
**148,779**
**50,359**
**5,081**
**1,620**
**2,682**
**1,246**
**3,639**
**5,619**
**219,025**
**(79,243)**
**156,209**
**0**
**76,966**|Total
2022
£|
|---|---|---|---|---|
|||||138,880
13,255
2,470
11,596
240
12|
|||||166,453|
|||||124,885
30,701
4,267
610
910
838
3,639
4,031|
|||||169,881|
|||||(3,428)
159,637
0|
|||||156,209|
The notes on pages 9 to 13 form part of these accounts.
Page 7
NW5 COMMUNITY PLAY PROJECT
Balance Sh•et
AS al 31*1 March 2023
2023
2022
Flxed assels
Tangible a888ts
Current a$s•ts
Debtors
Cash at bank and In hand
Notes
21.834
25,473
1,875
54,877
56.752
1.748
132,258
134.006
Llabilltlès
Credilors.. amounts falllng dua within 1 year
Net current a$$ots
11,6201
{3.2701
55,132
76,966
130,736
156,209
Net assets
Funds
UnTe81ricted funds..
Designated fijnds
Ggn8ral funds
15,000
27.381
42.381
34,585
32,000
2.052
34,052
122,157
Rostricted fund8
Total Funds
76,96fj
156,209
Tha charitable company is entilled lo exempllon from audit under Section 477 of the Companies Aet 2006 for the
year ended 31 March 2023. Th8 members have not requlred the charitable company to oblain an audft of ils
flnancial slalements for the yaar ended 31 March 2021 in accordance wllh Secllon 476 of the Companies Act
2006. The Iruslees acknowledgo th81r restyJn8ibillties for
(al ensuring that the charilab18 company keeps aocountlng records that comply with SectSons 386 and 387 of
the Companies Act 2006 and
{b} preparing financSal slalements whlch glve a tru8 and fair view of the stal8 of affairs of th8 charllable
ompany as al Ihe end of each financial year and of ils surplus or deficit for each financlal year in
accordance with the requirements of Soctions394 and 395 and which otherwise comply with the
requirements of the Companies Act 2006 relating lo financial stalements,so far as applicable to lh&
charitable company.
These financial statements have been prepared in accordance with section 398 of th& Companies Act 2006 and
sectlon 138 of the Charllles Act 2011. These accounts are prepared in accordance with the special provisions of
Part 15 of the Companies Act relating to small companies and conslllul& the annual accounts requlred by the
Compan18s Act 2006.
The financial statements wero approved by the Board of Trustees on 0,4-c)1- 2024 and were slgned on 115
behalf by..
Emma Cheelham (Chalr)
Director and Trustè6
The notes on pages 9 to 13 fomi part of these accounts.
Pago 8
## **NW5 COMMUNITY PLAY PROJECT**
## **Notes to the Financial Statements**
For the year ended 31st March 2023
## **1 Accounting policies**
## **1.1 Basis of Preparation of the Financial Statements**
The financial statements have been prepared in accordance with the Companies Act 2006 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (as amended for accounting periods commencing from 1 January 2016).
The charity is a Public Benefit Entity as defined by FRS 102.
At the time of approving the accounts the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus, the trustees continue to adopt the going concern basis of accounting in preparing the accounts.
## **1.2 Tangible Fixed Assets and Depreciation**
Tangible Fixed Assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost of fixed assets over their expected useful lives on the following bases:
Computer equipment 25% Straight Line Basis Play equipment 10% Straight Line Basis Building refurbishment 10% Straight Line Basis
## **1.3 Voluntary Income**
Voluntary income is received by way of donations and gifts and is included in full in the Statement of Financial Activities when received.
## **1.4 Grants**
- **1.4.1** Grants are credited to the Statement of Financial Activities in the year in which they are received. Grants relating to a future accounting period are deferred until that period and included on the balance sheet as deferred income.
- Grants received for specific purposes are accounted for as restricted funds in the
- **1.4.2** Statement of Financial Activities.
## **1.5 Restricted Funds**
Restricted funds are to be used for the purposes specified by the donor. Expenditure which meets these criteria is identified to the fund.
## **1.6 Unrestricted Funds**
Unrestricted funds are certain grants, donations and other income received or generated for the objects of the charity without further specified purpose and are available as general funds.
## **1.7 Designated funds**
Designated funds are unrestricted funds set aside by the trustees for particular purposes.
## **1.8 Pensions**
The charity contributed to personal pension plans for 7 of its employees _(2022:7)._ Employer contributions payable by the charity under these plans are charged to the Statement of Financial Activities when incurred.
Page 9
## **NW5 COMMUNITY PLAY PROJECT**
## **Notes to the Financial Statements**
For the year ended 31st March 2023
## **1 Accounting policies (continued)**
## **1.9 Financial Instruments**
The charitable company has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
## **2 Trustees’ Remuneration and Expenses**
No remuneration was paid to Trustees during the year (2022 – none). There were no reimbursements to Trustees during the year (2022 – none).
Page 10
## **NW5 COMMUNITY PLAY PROJECT**
## **Notes to the Financial Statements**
For the year ended 31st March 2023
## **3 Grants**
|**Grants**|||||
|---|---|---|---|---|
|London Borough of Camden:
Summer programme
Resilience fund
Youth services
Other Festival
Community fund
Coronavirus job retention scheme
Camden Giving Trust-Changemakers Grant
Camden Giving Trust– Promoting Inclusiveness
Camden giving – Food programme
National Big Lottery
Young Camden Foundation
Safer Neighbourhood Project|**Unrestricted**
**2023**
**£**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**|**Restricted**
**2023**
**£**
**3,000**
**0**
**0**
**2,900**
**0**
**0**
**10,000**
**4,000**
**7,500**
**66,871**
**2,000**
**1,500**
**97,771**|**Total**
**2023**
**£**
**3,000**
**0**
**0**
**2,900**
**0**
**0**
**10,000**
**4,000**
**7,500**
**66,871**
**2,000**
**1,500**
**97,771**|Total
2022
£|
|||||0
15,000
20,000
4,500
66,871
3,202
16,000
0
0
0
13,307
0|
|||||138,880|
## **4 Staff costs**
|Salaries and Wages
Social security costs
Pension costs|**2023**
**£**
**122,073**
**21,995**
**4,711**
**148,779**|**2022**
£|
|---|---|---|
|||118,737
4,088
2,060|
|||124,885|
No employee was remunerated in excess of £60,000 per annum.
The average number of employees, calculated on a full-time equivalent basis, analysed by function was:
|Charitable activities – general operations|**2023**
**Number**
6.6
**6.6**|**2022**
Number|
|---|---|---|
|||6.6|
|||6.6|
Page 11
## **NW5 COMMUNITY PLAY PROJECT**
## **Notes to the Financial Statements**
For the year ended 31st March 2023
## **5 Tangible fixed assets**
|**Cost**
At 1 April 2022
Additions
At 31 March 2023
**Depreciation**
At 1 April 2022
Charge for the year
At 31 March 2023
**Net book value**
At 31 March 2023
At 31 March 2022
**6 Debtors**
Due within one year
Other debtors
Prepayment
**7**
**Creditors: amounts falling due within one year**
Trade creditors
Accruals
Taxation and Social Security|**Computer**
**Equipment**
**£**
1,813
0
**1,813**
1,813
0
**1,813**
**0**
0|**Playhut &**
**Structures**
**£**
82,442
0
**82,442**
56,969
3,639
**60,608**
**21,834**
25,473
**2023**
**£**
**0**
**1,875**
**1,875**
**2023**
**£**
**0**
**1,620**
**0**
**1,620**|**Total**
**Assets**
**£**|
|---|---|---|---|
||||84,255
0|
||||**84,255**|
||||58,782
3,639|
||||**62,421**|
||||**21,834**|
||||25,473|
||||2022
£|
||||0
1,748|
||||1,748|
||||2022
£|
||||0
3,270
0|
||||3,270|
Page 12
## **NW5 COMMUNITY PLAY PROJECT**
## **Notes to the Financial Statements**
For the year ended 31st March 2023
## **8 Analysis of net assets between funds**
|**Analysis of net assets between funds**||||
|---|---|---|---|
|Tangible fixed assets
Current assets
Creditors: amounts falling due within one year
**Total net assets**|**Unrestricted**
**funds**
**£**
0
44,001
(1,620)
**42,381**|**Restricted**
**funds**
**£**
21,834
12,751
0
**34,585**|**Total**
**funds**
**£**|
||||21,834
56,752
(1,620)|
||||**76,966**|
## **9 Movement in funds**
|**Movement in funds**||||||
|---|---|---|---|---|---|
|**Restricted funds**
**Unrestricted funds:**
Designated fund:
Youth Employment Project
Project Resilience Fund
**General funds**
**Total funds**|**At 1 April**
**2022**
**£**
122,157
7,000
25,000
32,000
2,052
**156,209**|**Incoming**
**Resources**
**£**
97,771
8,000
0
8,000
42,011
**147,782**|**Resources**
**Expended**
**£**
(140,664)
0
(8,000)
(8,000)
(78,361)
**(227,025)**|**Transfers**
**£**
(44,679)
(17,000)
61,679
**17,000**|**At 31 March**
**2023**
**£**|
||||||34,585
15,000
0|
||||||15,000
27,381|
||||||**76,966**|
Page 13