2022-03-31-accounts

NW5 COMMUNITY PLAY PROJECT

DIRECTORS' AND TRUSTEES' REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2022

Company No 02692292 (England and Wales)

Charity No 1027125

John Green & Co Certified Accountants 31 Rochdale Way London SE8 4LY

NW5 COMMUNITY PLAY PROJECT

COMPANY INFORMATION

COMPANY NUMBER: 02692292 (England and Wales) CHARITY NUMBER: 1027125 REGISTERED OFFICE: The Play Hut Islip Street Kentish Town London NW5 2TU INDEPENDENT EXAMINERS: John Green & Co 31 Rochdale Way London SE8 4LY BANKERS: HSBC Bank PLC Kentish Town 246 Kentish Town Road London NW5 2BS DIRECTORS AND TRUSTEES: Emma Cheetham (Chair) Bernadette Nwoso (Resigned 18 October 2021) Lisa McEntee (Resigned 18 October 2021) Natasha Holden Layla Ahmed Awad (appointed 18 October 2021) Regan Cuff (appointed 18 October 2021 and resigned 20 May 2022) Rachel Dooley (appointed 18 October 2021) Karen Firth (appointed 18 October 2021) Linda Plummer (appointed 18 October 2021)

NW5 COMMUNITY PLAY PROJECT

	CONTENTS
		Page
Directors' and Trustees' Report		1 - 4
Independent Examiners' Report		5 - 6
Statement of Financial Activities		7
Balance Sheet		8
Notes to the Financial Statements		9 - 14

NW5 COMMUNITY PLAY PROJECT (Known as NW5 Project)

DIRECTORS' AND TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2022

The Trustees are pleased to present their report together with the financial statements of the Charity for the year ended 31st March 2022. Legal and administrative information set out under Company Information form part of this report. The financial statements comply with current statutory requirements, the Charity’s Articles of Association, and the Statement of Recommended Practice – Accounting and Reporting by Charities.

OBJECTS OF THE CHARITY

The principal purpose of the Charity is to promote the welfare of children and young people up to the age of 25, and their families, living in the London NW5 area. This includes the advancement of education and provision of facilities for recreation of the aforementioned inhabitants of the NW5 area.

The Charity’s principal activities include:

• A drop-in after school club provision

• All day holiday playschemes and youth work programmes including the provision of lunch and other meals.

• All day opening on other weekdays when local schools are closed

• Junior Youth Club provision (up to age 14) at least three evenings each week

• Youth club provision for 14+

• An employment project providing support and mentoring for young unemployed

• Work with young people around mental health issues

• Football and other Sports programmes using a community sports pitch the Project manages

• Youth outreach work and periodic programmes of activities on three local estates

• Intensive support for local families under stress

• Support and special placements for young people with particular needs referred by Camden Social Services and other agencies

• Support for local and borough wide initiatives designed to combat knife crime and other forms of violence among young people, and joint work to help improve community safety and cohesion

• Provision of a centre and facilities for use by local voluntary organisations working in partnership with the Charity for the benefit of young people in Kentish Town

• Provision of the centre and/or facilities for use by other voluntary organisations wishing to run their own training or club sessions for local young people

• Volunteer, training, and work experience opportunities, for young people

• Hall hire for people wishing to run events for children

• Working in partnership with local primary schools and community organisations.

• A recreation site providing play structures and other facilities available for use by children from the community all year round

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• Creche provision for meetings and activities organised by the Charity or other local organisations working with families or children

ORGANISATION AND MANAGEMENT

A Management Board of local people governs the day to day work and policy direction of the Charity. These people are elected at the AGM of members and are provided with some ongoing advice and training to assist them in their work on the Board and its subcommittees/task groups. At least two thirds of this Board are also directors of the Company and Trustees of the Charity and overall governance of the Charity rests with those Directors/Trustees. They are accountable to members/users and report back at members meetings and at the AGM. The Charity employs a Manager and small staff team to develop and deliver the activities, services and facilities referred to above. The Manager has also been appointed Secretary to the Company

INVESTMENT POWERS

Under the Memorandum and Articles of Association the charity has the power to make any investment which the trustees deem fit.

INVESTMENT POLICY

The Trustees have resolved only to invest reserves in business reserve bank accounts or similar and not to put money into stocks or shares or any other investment where there is a risk of the value of that investment diminishing.

FIXED ASSETS

The charity owns its centre (“The Playhut’’) and all the facilities in the centre, and the structures and other facilities on the site. The details of fixed assets are explained in the notes to the financial statements. The NW5 Project also manages the local sports pitch.

RELATED PARTIES

The charity worked closely with other local voluntary and statutory bodies in identifying needs in the area and seeking to address those needs.

REVIEW OF ACTIVITIES AND FUTURE DEVELOPMENTS

During the 2021/22 financial year, despite the aftermath of the Covid pandemic and the cost of living crisis, the Charity maintained (and in some cases expanded) its services and its principal range of activities for children and their families.

The NW5 Project is located in a particularly deprived neighbourhood which has suffered greatly economically and socially in recent years. Therefore, all NW5 Project services are currently being provided free. This has only been made possible by strenuous non-stop efforts to encourage donations and success in securing some relatively short-term funding from

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charitable trusts. Looking ahead, the Charity expects general financial difficulties to worsen and multiply making fundraising very much harder.

The playhut/play centre is approximately 49 years old and the Trustees wish eventually to replace this with a new centre if a funding source can be identified. Meanwhile the present building and facilities have to be maintained (and where possible improved) to meet frequently changing local needs, and to take full account of any new or revised legislation.

RISK MANAGEMENT AND CONTROLS

The Trustees keep under review the major risks facing the Charity and internal financial controls. In addition, there are regular reviews and updates of Risk Assessments, Safeguarding policies, and other policies and procedures. Procedures exist for mitigating and responding to risks and any problems identified; and advice and guidance is available from key local authority officers, the Project’s payroll service, development advisers, the National Youth Association, London Youth, and other sources.

The Trustees believe that by maintaining a high standard of service it can continue and build on relationships of trust with the local community and partner organisations and continue to reach out to those in need of the Charity’s facilities and support. This approach is central not only to the Charity’s ability to survive, but also its ability to respond to changing local needs and move forward in these extremely challenging times.

As a charity and as a company limited by guarantee, the Project is subject to the regulations and requirements of both the Charity Commission and Companies House. Core playwork services for younger children are regulated by OFSTED. At its last inspection OFSTED found these services to be good in all aspects. The NW5 Project is also grateful for the ongoing advice and support available from Camden Integrated Youth Services and Young Camden Foundation. The Project is also actively working towards London Youth Quality Awards.

RESERVES POLICY

It is the Charity’s policy to maintain a level of general reserve (in addition to any designated reserves) sufficient to meet any redundancy costs and contractual commitments to creditors, and full overhead costs for a period of three months.

DIRECTORS AND TRUSTEES

Directors of the company are also Trustees of the charity and there are no other trustees. These Directors/Trustees collectively have the power to appoint additional directors and members of the Management Board as they consider fit within the overall limitations set within the Memorandum and Articles of Association. The Board is also able to invite others to attend and contribute to management meetings, sub-committees and discussions. Directors who served during the year are listed on the company information page.

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STATEMENT OF TRUSTEES’ RESPONSIBILITIES

Company law requires the directors to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company as at the balance sheet date. Those statements should identify all incoming resources and the application of those resources, including grant aid carried forward to meet planned expenditure in the following financial year. In preparing financial statements the directors are expected to follow best practice and:

• select suitable accounting policies and then apply them consistently

• make judgements and estimates that are reasonable and prudent, and

• prepare the financial statements on the going-concern basis unless it is inappropriate to assume that the charity will continue on that basis.

The directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the true financial position of the charitable company and to ensure that those financial statements comply with the Companies Act 2006. The directors are also responsible for safeguarding the assets and ethos of the charitable company, and for ensuring external bodies or individuals do not seek to assume control of the Charity’s facilities, assets or work. Directors must also take reasonable steps for the prevention and detection of fraud and other irregularities.

INDEPENDENT EXAMINER

John Green for almost two decades has been the Charity’s Independent Examiner but he has now retired and this is his last Examination of this Charity’s accounts. We are very grateful to John for all his hard work and advice over such a long time and wish him all the very best for the years ahead. Following his departure, the Trustees are seeking a new Independent Examiner for 2022/23 and will be making a recommendation to the Charity’s AGM in due course.

APPROVED

This report has been prepared in accordance with the statement of recommended Practice, Accounting and Reporting by Charities and in accordance with the special provision relating to companies subject to the small companies regime within part 15 of the Companies Act 2006

Approved by the trustees on 28 February 2023 and signed on their behalf by:

E. Cheetmam

…………………………………………..

Emma Cheetham (Chair) Director and Trustee

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Independent Examiner’s Report

Independent Examiner’s Report to the Trustees of the NW5 Community Play Project on the Financial Statements for the Year Ended 31 March 2022

I report on the accounts of the NW5 Community Play Project for the year ended 31 March 2022 which comprise the Statement of Financial Activities, the Balance Sheet and the related notes.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.

It is my responsibility to:

• examine the accounts under section 145 of the 2011 Act;

• to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and

• To state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

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Independent Examiner’s Report (continued)

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

1. Which gives me reasonable cause to believe that in any material respect the requirements

2. to keep accounting records in accordance with section 130 of the Charities Act 2011; and

3. to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or

4. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

John Green FCCA 28 February 2023

31, Rochdale Way London SE8 4LY

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NW5 COMMUNITY PLAY PROJECT

STATEMENT OF FINANCIAL ACTIVITIES (including Income and Expenditure Account) FOR THE YEAR ENDED 31 MARCH 2022

	Note	Unrestricted	Restricted	Total	Total
				2022	2021
		£	£	£	£
Incoming Resources:
Grants	3	15,000	123,880	138,880	202,862
Fee income		13,255	-	13,255	687
Facility hire		2,470	-	2,470	-
Fundraising & donations		11,596	-	11,596	15,310
Sundry income		240	-	240	-
Interest		12	-	12	17
		______	______	______	______
Total Incoming Resources		£ 42,573	123,880	166,453	218,876
		______	______	______	______
Resources Expended:
Staff costs	4	29,960	94,925	124,885	84,042
Projects and services		19,824	10,877	30,701	8,593
Premises and utilities		-	4,267	4,267	11,925
Independent Examination fee		610	-	610	2,238
Bookkeeping and payroll service		910	-	910	642
Staff training and safeguarding costs		562	276	838	178
Depreciation		-	3,639	3,639	3,639
Other running costs		4,031	-	4,031	4,690
		______	______	______	______
Total Resources Expended		55,897	113,984	169,881	115,947
		______	______	______	______
Net Income for the Year		(13,324)	9,896	(3,428)	102,929
Funds at 1 April 2021		27,769	131,868	159,637	56,708
Transfers between funds		19,607	(19,607)	-	-
		______	______	______	______
Funds at 31 March 2022		£ 34,052	£ 122,157 £ 156,209 £ 159,637
		______	______	______	______

The notes on pages 9 to 14 form part of these financial statements

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NW5 COMMUNITY PLAY PROJECT Company No 02692292 (England and Wales)

BALANCE SHEET

AS AT 31 MARCH 2022

	Note		2022			2021
		£		£	£	£
TANGIBLE FIXED ASSETS	5			25,473		29,112
CURRENT ASSETS
Debtors	6	1,748			1,599
Cash at bank and in hand		132,258			132,462
		______			______
		134,006			134,061
CREDITORS:Amounts falling due
within one year	7	(3,270)			(3,536)
		______			______
NET CURRENT ASSETS				130,736		130,525
				______		______
NET ASSETS	8		£	156,209		£ 159,637
				______		______
FUNDS	9
Unrestricted Funds:
Designated Funds				32,000		5,644
General Funds				2,052		22,125
				______		______
				34,052		27,769
Restricted Funds				122,157		131,868
				______		______
TOTAL FUNDS			£	156,209		£ 159,637
				______		______

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2022. The members have not required the charitable company to obtain an audit of its financial statements for the year ended 31 March 2021 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for:

(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with section 398 of the Companies Act 2006 and section 138 of the Charities Act 2011. These accounts are prepared in accordance with the special provisions of Part 15 of the Companies Act relating to small companies and constitute the annual accounts required by the Companies Act 2006.

The financial statements were approved by the Board of Trustees on 28 February 2023 and were signed on its behalf by:

E.Cheetham

.............................................................

Emma Cheetham (Chair) , Director and Trustee Che

etha

The notes on pages 9 to 14 form part of these financial statements m

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NW5 COMMUNITY PLAY PROJECT

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2022

1. ACCOUNTING POLICIES

1.1 Basis of Preparation of the Financial Statements

The financial statements have been prepared in accordance with the Companies Act 2006 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (as amended for accounting periods commencing from 1 January 2016).

The charity is a Public Benefit Entity as defined by FRS 102.

At the time of approving the accounts the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus, the trustees continue to adopt the going concern basis of accounting in preparing the accounts.

1.2 Tangible Fixed Assets and Depreciation

Tangible Fixed Assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost of fixed assets over their expected useful lives on the following bases:

Computer Equipment 25% Straight Line Basis Play Equipment 10% Straight Line Basis Building refurbishment 10% Straight Line Basis

1.3 Voluntary Income

Voluntary income is received by way of donations and gifts and is included in full in the Statement of Financial Activities when received.

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NW5 COMMUNITY PLAY PROJECT

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022 (continued)

1.4 Grants

• 1.4.1 Grants are credited to the Statement of Financial Activities in the year in which they are received. Grants relating to a future accounting period are deferred until that period and included on the balance sheet as deferred income.

• 1.4.2 Grants received for specific purposes are accounted for as restricted funds in the Statement of Financial Activities.

1.5 Restricted Funds

Restricted funds are to be used for the purposes specified by the donor. Expenditure which meets these criteria is identified to the fund.

1.6 Unrestricted Funds

Unrestricted funds are certain grants, donations and other income received or generated for the objects of the charity without further specified purpose and are available as general funds.

1.7 Designated Funds

Designated funds are unrestricted funds set aside by the trustees for particular purposes.

1.8 Pensions

The charity contributed to personal pension plans for 7 of its employees (2020: 5). Employer contributions payable by the charity under these plans are charged to the Statement of Financial Activities when incurred.

1.9 Financial Instruments

The charitable company has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

2. TRUSTEES' REMUNERATION AND EXPENSES

No remuneration was paid to Trustees during the year (2021 – none). There were no reimbursements to Trustees during the year (2021 – none).

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NW5 COMMUNITY PLAY PROJECT

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022 (continued)

3.	GRANTS		Unrestricted	Restricted		Total	Total
						2022	2021
			£	£		£	£
	London Borough of Camden:
	- Summer Programme		-	-		-	6,000
	- Resilience Fund		15,000	-		15,000	-
	- Youth Services		-	20,000		20,000	-
	- Other			4,500		4,500	10,500
	Community Fund	-	-	66,871		66,871	139,075
	Coronavirus Job Retention Scheme		-	3,202		3,202	17,388
	Camden Giving		-	16,000		16,000	15,000
	BBC Children in Need		-	-		-	2,499
	Young Camden Foundation		-	13,307		13,307	12,400
			______	______		______	______
			£ 15,000	£ 123,880	£	138,880	£202,862
			______	______		______	______
4.	STAFF COSTS
	Staff costs for the year were:			2022			2021
					£		£
	Salaries and Wages			118,737			80,784
	Social Security Costs			4,088			1,771
	Pension cost			2,060			1,487
				_____			_____
				£ 124,885			£ 84,042
				_____			_____

No employee received emoluments of more than £60,000.

The average weekly number of employees during the year, calculated on the basis of full-time equivalents was 6.6. (2021 – 4.5).

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NW5 COMMUNITY PLAY PROJECT

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022 (continued)

5.	TANGIBLE FIXED ASSET
		Computer	Playhut &	Total
		Equipment	Structures
		£	£	£
	Cost:
	At 1 April 2021	1,813	82,442	84,255
	Additions	-	-	-
		_____	_____	_____
	At 31 March 2022	1,813	82,442	84,255
		_____	_____	_____
	Depreciation:
	At 1 April 2021	1,813	53,330	55,143
	Charge for the year	-	3,639	3,639
		_____	_____	_____
	At 31 March 2022	1,813	56,969	58,782
		_____	_____	_____
	Net Book Value:
	At 31 March 2022	£ -	£ 25,473	£ 25,473
		_____	_____	_____
	At 31 March 2021	£ -	£ 29,112	£ 29,112
		_____	_____	_____
6.	DEBTORS
	Due within one year		2022	2021
			£	£
	Other debtors		-	-
	Prepayments		1,748	1,599
			_____	_____
			£ 1,748	£ 1,599
			_____	_____

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NW5 COMMUNITY PLAY PROJECT

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2022 (continued)

7. CREDITORS (amounts falling due within one year)

	2022	2021
	£	£
Trade creditors	-	-
Accruals	3,270	3,388
Taxation and Social Security	-	148
	______	______
	£ 3,270	£ 3,536
	______	______

8. ANALYSIS OF NET ASSETS BETWEEN FUNDS

	Unrestricted	Restricted	Total
	Funds	Funds	Funds
	£	£	£
Tangible Fixed Assets	-	25,473	25,473
Current Assets	37,322	96,684	134,006
Creditors: Amounts falling
due within one year	(3,270)	-	(3,270)
	_	_	_
Total Net Assets	£ 34,052	£ 122,157	£ 156,209
	_	_	_

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NW5 COMMUNITY PLAY PROJECT

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2022 (continued)

9.	Movement in funds
		At	Incoming	Resources	Transfers	At 31
		I April	Resources	Expended		March
		2021				2022
		£	£	£	£	£
Restricted funds		131,868	123,880	(113,984)	(19,607)	122,157
Unrestricted funds:
Designated Fund:
Youth	Employment Project	5,644	-	-	1,356	7,000
Project Resilience Fund		-	-	-	25,000	25,000
		______	______	______	______	______
		5,644	-	-	26,356	32,000
General Funds		22,125	42,573	(55,897)	(6,749)	2,052
		______	______	______	______	______
Total	funds	£ 159,637	£ 166,453	£ (169,881)	-	£ 156,209
		______	______	______	______	______

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