PRIThLEWELL PRIORY MUSEUM Charity Registration No 1027112 ANNUAL REPORT & ACCOUNTS YEAR ENDED 31st MARCH 2025
PRIThLEWELL PRIORY MUSEUM Charity Registration No 1027112 Year Ended 31rt March 2025 Contents Trustees Annual Report Statement of Trustees. Responsibilities Independent Examinerfs Report Statement of Financial Activities Balance Sheet Notes to the accounts
PRIThLEWELL PRIORY MUSEUM Charity Registration No 1027112 Year Ended 31" March 2025 Trustees Annual Report The Trustee is pleased to present their report and accounts for the year ended 31 March 2025. The accounts have been prepared in accordance with the accounting policies set out in note 2 to the accounts and comply with the Trust's governing document, the Charities Act 2011 and the Statement of Recommended Practice, Charities SORP (FRS102). Objertlves and activities To provide a museum for the general benefit of the inhabitants of Southend on Sea. Prittlewell Priory Museum was given in trust to the Borough [sic] Council by Robert Arthurjones in 1918 as part of the transfer to the Borough [sicI under trust of Priory Park. The museum is now a listed building having originally been established in 1110 as a monastic residence. The museum re-opened in June 2012 having been closed for extensive restoration and conservation work since September 2009 following the successful application for a Heritage Lottery Funding Bid. The site now features the public sponsored paving stones and new visitor centre. The Trustees in making decisions about the Trust make those decisions with due regard to the objects of the Trust. In addition, they have due regard to their legal duty to carry out the Trusvs charitable purposes for the Public Benefit and the Charity Commissions, guidance thereon. Prittlewell Priory Museum has remained available for all members of the public to benefit from and use freely for the purpose5 of recreation and pleasure throughout the period. Achievements and performance Prittlewell Priory Museum is currently maintained to allow the purposes in its Governing document set out below to take place during the financial year 2024-25. The Trustee considers that the performance of the charity during the year was satisfactory. Plans for the future The Trustees intend to continue to expand the programme of events and enhance the quality of the visitor offer at Prittlewell Priory Museum. Financial review The total income for the year of £124,022 (2024: £100.092) includes a donation received from Southend City Council General Fund of £65,387 (2024.. £54,384). This donation was received to cover the unrestricted deficit created by the fact that the cost of maintaining the museum exceeded the net income of the charity.
PRIThLEWELL PRIORY MUSEUM Cha rity Registration No 1027112 Year Ended 31" March 2025 Reserves Poliry The trust does not need to hold reserves as any deficit which arises on the operation of the trust, should the trust have no funds to meet it, is funded by Southend on Sea City Council, which is sole trustee of the trust. Going concern Prittlewell Priory Museum meets the definition of a public benefit entity under FRS102. There are no material uncertainties about the charitvs ability to continue as a going concern. Structure, governance and management Governing documents The Trust's Governing document is in the fonn of a Declaration of Trust made on 23 April 1992. Trustee recrultment and training Southend City Council elected members are corporate Trustees. Therefore, Counctllors once elected become a corporate Trustee of the Trust. Rlsk Assessment The city council, when carrying out risk assessments for its own artivities, includes within the asse55ment the activities of the trust. so any major risks applicable to the trust are covered by the council arranging appropriate insurance or having in place strategies to cover other contingencies.
PRILEWELL PRIORY MUSEUM Charity Registration No 1027112 Year Ended 31st March 2025 Reference and administrative details Trustee Southend-on-sea City Council Secretary/Treasurer to the Trust Southend-on-sea City Council Address Civic Centre Victoria Avenue Southend-on-sea Essex SS2 6ER Independent Ext7miner TC Group The Courtyard Shoreham Road Upper Beeding Steyning West Sussex BN44 3TN Bankers Barclays Bank PIC 1-3 Haymarket Towers Hurnberstone Gate Leicester LEI IWA
PRtrrLEWELL PRIORY MUSEUM Charity Registration No 1027112 Year Ended 31sr March 2025 Statement of Trustees. Responsibilities The Trustees are responsible for preparing accounts which give a true and fair view of the state of affairs of the Charity as at the end of each financial year and the income and expenditure of the Charity for that period. In preparing those accounts, the Trustees are required to: Select suitable and applicable accounting policies and then apply them consistently. Make judgement and estimates that are reasonable and prudent. Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the organisation will continue in business. The Trustees are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable it to ensure that the financial statements comply with charity legislation and the relevant governing instruments. They are responsible for safeguarding the Chariws assets and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Results The Trust's financial results are as per the annexed accounts. By order of the Trustees Signed oe Cheièerto Joe Chesterton (Jan 27, 2026 16:47:46 GMT) Joe Chesterton. Executive Director (Finance & Resources) 27101126 Date
PRILEWELL PRIORY MUSEUM Charity Registration No 1027112 Year Ended 31" March 2025 Independent Examinerfs Report I report on the accounts of the Trust for the year ended 31 March 2025, which are set out on pages 6 to 13. Responsibilities and bosls of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the ACY). I report in respect of my examination of the Trusvs accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b> of the Act. Independent exomlnews statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Trust as required by Section 130 of the Act. or 2. the accounts do not accord with those records. or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities {Accounts and Reports} Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connertion with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Mark Cummlns FCCA FCIE Forand on behalf of TC Group Office: Steyning, West Sussex Dated: 2 9
PRITfLEWELL PRIORY MUSEUM Charity Registration No 1027112 Year Ended 31" March 2025 Statement of Financial Activities 2024125 2024125 2024125 Unrestrlrted Restricted Endowment Funds Funds Funds 2024125 Total Funds 2023/24 Tota I Funds Note Income From Donations Investments Charita ble activities Totsi Income 67.254 41 67.254 41 56.933 33 43,126 100,092 56,727 124.022 56.727 124,022 Expenditure on Charita ble activities Total expenditure 151.265 151.265 120,871 120.871 272.136 272,136 248,284 248,284 Net expenditure and net movement in funds (27.243) {llo.871) (148.114) (148,192) Reconclliation of Funds Total funds brought forward Total funds carried forward 490,392 463.149 4.928 1.690.670 2.185,990 4.928 1,569.799 2,037,876 2,334,186 2,185,990 All income and gains for the year are recognised on the ststement of finanaal activities. All the Charity's activities are classified as continuing.
PRirrLEWELL PRIORY MUSEUM Charity Registration No 1027112 Year Ended 31" March 2025 Balance Sheet 2024125 Total Funds 2023124 Total Funds Note Fixed Assets Tangible Assets Heritage Assets Total Fixed Assets 463,149 1,569.799 2,032,948 490,392 1,690,670 2,181,062 Current Assets Cash at bank and in hand 5,878 5,878 5,768 5,768 Total Current Assets Llabilities Creditor5: Amounts falling due within one year Net current assets (950) 4.928 (840) 4,928 Total assets 2.037,876 2,185,990 The funds of the charity Endowment funds Restricted income funds Unrestricted funds Total charity funds 10 1.569,799 li 4,928 463.149 2.037.876 1,690.670 4,928 490,392 2,185,990 Approved by the Trustee and signed on its behalf by an aUthOred signatory. Signed oe Ckeitekto Joe Chesterton (Jan 27, 2026 16'.47.'46 GMT) Joe Chesterton, Executive Director (Finance & Resources) Southend on Sea City Council for the Trustee Date 27101126
PRIThLEWELL PRIORY MUSEUM Charity Registration No 1027112 Year Ended 31" March 2025 Notes to the accounts Note l Legal Status Prittlewell Priory Museum is an unincorporated charity registered in England and Wales (charity number 1027112). Note 2 Accounting Policies B0515 of prepamtlon The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2019)- {Charitie5 SORP (FRS 102)), and the Charities Act 2011. Prittlewell Priory Museum meets the definition of a public benefit entity under FRS 102. Assets and liabilities are i nitially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note{s). There are no material uncertainties about the charity's ability to continue as a going concern given the continued support of Southend City Council. The financial statements are prepared in Pounds Sterlin& which is the functional currency of the charity. Monetary amounts in these financial staternents are rounded to the nearest pound. Cash Flow Statement In accordance with the Charities SORP {FRS 102) the charity is claiming exemption from the requirement to prepare a cash flow statement on account of it being a small charity. Income Donations and other forms of voluntary income are recognised as incoming resources when receivable, except insofar as they are incapable of finanaal measurement Charitable activities- represent income from rent and are recognised when receivable. Investment income is accounted for when receivable. Expenditure Expenditure is accounted for on an accruals basis exclusive of the element of VAT which is recoverable by Southend City Council in accordance with VAT Notice 749 para 7.5. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries.
PRIThLEWELL PRIORY MUSEUM Charity Registration No 1027112 Year Ended 31" March 2025 Note 2 Accounting Pollcles (continued) Flxed assets and depreciation Tangible and heritage fixed assets are capitalised at cost. Land is not depreciated. Buildings are depreciated on a straight-line basis over a period of 27-30 years. Cash at bank and in hond Cash at bank and in hand includes cash and short term highly liquid investments. A separate bank account is maintained by the Trust, this IS Used for donations from the public and expenditure related to the sponsored pavers scheme. All other income and expenditure pass through the City Council's account, and its cash balances are held within the City Council's general bank account. Creditors and pmvisions Creditors and provision5 are recognised where the charity has present obligation resulting from a past event that will probably result in a transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Critical accounting estimates and judgements In the application of the charity's accounting poliaes, the trustees are required to make judgements. estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are relevant. Actual results rfiay differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised. The trustees do not consider that there are any critical estimates or areas of judgement that need to be brought to the attention of the readers of the financial statements. Note 3 Income from DonatioThs Donations of £1,867 {2024: £2,549) were received from the public. Donations of £65,387 (2024: £54,384) were from Southend City Council as the funding required to make up the operational deficit for the year. This donation is equitably apportioned across all operational trust expenditure. Included in the donation of £65.387 (2024: £56,934) are the following donated services: 2025 2024 Employees- seconded staff Administration 37.810 298 38,108 38,695 285 38,980 Note 4 Income from Investments Investrnent income is from interest earned on the cash balances held.
PRIThLEWELL PRIORY MUSEUM Charity Registration No 1027112 Year Ended 31" March 2025 Note 5 Income from Charitsble Activitles 2025 2024 Sales Facilities Hire Fees & Charges 32,482 12.876 11,369 56,727 33,183 9,943 43,126 Note 6 Cost of Charitable Activities 2025 2024 Employees Building/Ground Maintenance Utilities Transport Insurance Supplies & Services Depreciation Governance costs Administration 69.725 68,081 10.503 14,512 17.261 (10,734) 299 12,550 12.185 148.114 950 12,450 14,520 148,114 549 501 272.136 248.284 The support costs incurred are the administration servi5 provided by Southend City Council and governance costs. Total support Costs for the year were £1.499 (2024: £1,341). Governance costs comprise solely of fees paid to independent examiners, During the year £950 (2024: £840} was paid to the independent examiner in respect of examination services. Employee costs relate to employees of the Council. No staff were remunerated over £60,000 in the year. The charity is managed by Southend City Council and doesn't have any key management personnel. 10
PRirrLEWELL PRIORY MUSEUM Charity Registration No 1027112 Year Ended 31" March 2025 Note 7 Fixed Assets The Prittlewell Priory Museum land and buildings are recognised in the accounts as heritage assets. Tangible Assets Heritage Assets Total Asset cost, valuation. or revalued amount Balances as at 01104124 and 31103125 804.723 3,613,017 4,417.740 Accumulated depreciation and impairment reviews Balance brought forward @ 01/04124 314.331 1,922.347 2,236,678 Charge for the year 27,243 120,871 148,114 Balance carried forward @ 31103125 341.574 2.043.218 2,384.792 Net Book Value Brought forward @ 01104124 Carried forward @ 31103125 490,392 1,690,670 2,181,062 463,149 1.569,799 2,032,948 Note 8 Creditors Amounts falling due within one year 2025 2024 Accruals 950 Note 9 Net Current Assets The net current asset of £4,928 (2024: £4,928) reflects the closing balance of the separate bank account held by the Prittlewell Priory Museum Trust. Note 10 Endowment fund The endowment fund arose from Robert Arthurjones, donation of the Prittlewell Priory Museum in 1918. Note 11 Restricted fund The restricted fund represents amounts received to be specifically used for the improvement of Prittlewell Priory Museum. li
PRITTLEWELL PRIORY MUSEUM Charity Registration No 1027112 Year Ended 31st March 2025 Note 12 Trustee remuneration No trustee was paid in respect of their services as a trustee in 2024 or 2025 and no expenditure was reimbursed. Note 13 Related Party Transactions During the year the trustee (Southend City Council) donated £65.387 (2024: £54,384) to the Trust in respert of the funding required to cover the operational deficit forthe year. Southend City Council collected a further £56,727 (2024: £43,126) in respect of other charitable income. The Trust paid the Council £123,072 in respect of operating costs for the year (2024: £99,252). Note 14 Comparathie funds 2023/24 2023124 2023/24 Unrestricted Restricted Endowment Funds Funds Funds 2023/24 Total Funds Income From Donations 56,933 33 43,126 100.092 56,933 33 Investments Charitable activities Total Income 43,126 100,092 Expenditure on Cha ritable activities Total expenditure 127,335 127.335 78 120,871 120,871 248,284 248.284 78 Net expenditure and net movement in funds (27,243) (78) (120,871) {148,192) Reconciliatlon of funds Total funds brought forward Total funds carried forward 517,634 5,006 1,811,546 2,334,186 490,392 4,928 1.690,670 2,185,990 12
PRITtLEWELL PRIORY MUSEUM Charity Registration No 1027112 Year Ended 31" March 2025 Note 15 Net Assets Between Funds Year Ending 31st March 2025 Unrestricted Restricted Endowment Total Fixed Assets 463.149 1.569,799 2,032,948 Current Asset5 950 4.928 5,878 Current Liabilities (950) (950) 2.037.876 Total 463,149 4,928 1,569.799 st Year Ending 31 March 2024 Unrestrirted Restrictsd Endowment Total Fixed Assets 49J,392 1,690,670 2,181,062 5,768 (840) 2,185,990 Current Assets 4,928 Current Liabilities (840) 490,392 Total 4,928 1,690,670 13