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2023-08-31-accounts

Charlty number: 1027104 ACORN PRESCHOOL (DUSSINDALE) UNAUDITED ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2023

ACORN PRESCHOOL IDUSSINDALEI CONTENTS Page Refe￿nce and Administrative Detsils of the Charity. Ils Trustees and Advisers Trustees, Report Independent Examiner's Report Receipts and Payments Accounts Statement of Assets Notes to the Accounts Appendix- AGM meeting minutes and monthly financsal report

ACORN PRESCHOOL (DUSSINDALE REFERENCE AND ADMINISTRATNE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 AUGUST 2023 Trustees Ms E Parsons. Chair (apwinted 5 June 2023, tEsigned 20 De￿mber 2023) Ms C Raby, Treasurer (appointed 6 February 2023. reS￿ned 20 De￿mber 20231 Ms L Bailey, Secretary lapwinted 6 Febnjary 2023, resigned 20 De￿mber 2023) Mr A RoLErts, Chair (appointed 20 t￿￿mber 2023} Mr J King, TreaSu￿r (appointed 20 De￿mber 20231 Ms N Webb. Secretary (appointed 20 December 2023) Charity reglstered number 1027104 Contact address Dussindale Primary School Vane Close Norwich NR7 OUS Independent examiner Pe2dar Langan CIMA Page 1

ACORN PRESCHOOL IDUSSINDALE) TRUSTEES. REPORT FOR THE YEAR ENDED 31 AUGUST 2023 The Trustees present their annual report togelherwith the unaudited financial statements of the Charity forthe year ended 31 August 2023. Obpdives and activities . Poli¢les and objectives The objects of Acorn Preschool (Dussindale) as set out in its goveming document are to advance the education of childr8n below Gompulsory school age in Norwich, by.. {a} Providing safe and satisfying group play, in which parenls have the right to take part- and Ibl EncouTrging other charitable activities through which parents may help the thildren. Set up in 1977, Acorn Preschool is a community based registered charity run by a committee of parents. Although we are situated within Dussindale Primary School, we are an independent preschool with our own entrance and facilities including indoor and outdoor play areas. b. Activities undertaken to achieve obje¢tives As a pre-schooler, your child will be at the first stage of leaming and our activities reflect this, based on the government framework the Early Years Foundation Stage IEYFS). This covers seven areas of development and aims to give children a ran9e of experiences lo help Ihem develop Ihe roht skills and ath'tudes for later leaming. At Acom Preschool we offer a warm, stimulating environment for your child, led by a friendly. professional team who are passionate about what they do. Every child is treated as an individual with differing needs and encouraged to develop al their own pace. Our aitn is to create a positive partnership with you and your child so that by the time they leave us your little one is happy, confident and ready to move on. Every child is different and we believe they should be allowed to flourish in their own way. We have a team of 8 practitioners who look after the children plus a ￿mmIttee of parents who are responsible for the management of the preschool. Our children are aged from 2 years to 4 years 11 months and all of them love fresh air an￿ messy rnittsl Our outdoor play area and indoor activities give them everything they need lo fill their day with fun. The breakdown of our staffing is.. Zoe Cramer (Level 61, Bev Newslead (Level 3), Tra￿Y Abbs (Level 3), Janine Myhill (Level 3). Rhia Mayes {Level 31, Natalie Webster (Level 31, Jasmirle Okubanjo (Apprenti￿ working lo Level 31, Chloe Morton (Apprents'ce working to Level 2). Achievements and perfomiance . Revlew of activities 2022-23 has been another challenging but SU￿ssful year at Acorn Preschool. We continue to receive enquiries as parents I carers are trying lo get spaces for their thildren as far as ahead as Easter 20251 There is no doubl that the changes in Government funding has had an impact on our 2 yèar old uptake as well as the closures of other settings in and around the area. Page 2

ACORN PRESCHOOL {DUSSINDALEI TRUSTEES, REPORT (CONTINUED) FOR ThE YEAR ENDED 34 AUGUST 2023 We were thankful lo be able to return to our norynal fundraising calendar this year following a couple of more restn'cted years during the pandemic. We raised £345.00 for the Autumn Scavenger Hunt whlch was the only fundraising event to take place during this financial year. Tracey Russell raised £25.83 through Al Heart Lottery. We o)ntinue lo ask parents for donations when paying their termly invol￿S across and last year, their generosity brought in an additional £131 00. During the year we also received £1,016 comprised of donations given through parents as well as two government paymenls each of £500 which are incentive payments from Governmenvcity College Norwich for hiring apprentices. With the fLtnds we did raise we were able lo buy some new books for setting., children's gifts for Christmas presents as well as the food and crafts for the last week of lemi Christmas activities. We also donaled a lolal of £115 to the GoFundMe page for Bethany Clayton. Bethany is the sister of one of our ex-families (and who is due hersolf Ici slarl with Acorn next year). Bethany was diagnosed with cancer and it has been a very difficult lime for her family balancing hospital stays and visits and arranging care for their other children. Her family reached out for community support via soaal media. Occupancy levels have been relatively consistent over the last couple of years with a break down as follows- September 2021 (79 /01 September 2022 {870AI Septemb8r 2023 (88 %) January 20221940101 January 2023197Ql¢l January 2024197°A) April 2022 {99 % } April 20231970/01 April 2024 (102Vo) Financial review Financial position Total recEipts for the year amounted to £148,544 12022.. £132,310) against Ovgrall payments of £142,284 {2022.' £127,343). Staff costs including gross salaries, social securily and employets pension contrfbutions amounted to £123,39512022.' £101,357), represenling 86.7Yo of payments12022'. 79.6%). The charity also re￿iVed SEN funding of £12,396 during the year {2022'. £7,111). b. Reserves policy Total funds at 31 August 2023 amounted to £78,650 (2022.. £72.39018nd the charity held no restricted funds in either year. The Trustees have examined the charity's requirements for reserves in light of the main risks to the association. Trustees have established a policy that the charity's free cash reserves should represent sufficient capital lo mitigate a significant unforeseen event or irre(x)verable drop in funding as well as discharging all finanaal and contractual liabilities. The policy agreed is lo m8intaln free reseNes of at least 3 months of non- staff related expenditure plus contractual redundancy costs which amounts to approximately £40,000. p￿e3

ACORN PRESCHOOL (DUSSINDALE) TRUSTEES. REPORT (CONTINUED FOR THE YEAR ENDED 31 AIJGUST 2023 The charity continues to meet ils reserves target, though Tnjstees are mindful that re￿nt inflation has increased pressure on the model which will continue to be monitored going forwards. c. Princlpal risks and uncertainties Trustees have a duty to identify and review the risks which the charity is eX￿sed to and to ensure proper CL)ntrols are In place to milig2t8 those risks. Tmstees determine the principal risks to the ch8rity lo be= Changes by the govemmenl lo the early years funding formula Retention of staff Non-payment by parents for paid places Consistency and longevity of the preschool ￿)MmIttee d. Principal sources of fvnding The charity's principal Sour￿ of funds in the financial year ended 31 August 2023 was in relation to 2. 3 & 4 year old funding from Norfolk County Council. The preschool also receives income from 3 hour paid sessions, the lunch club and an allocation of SEN funding whith are summarised on the following pages. Structure* governance and manage￿￿nI a. Constitution The charity is registered with the Charity Commission (charity no. 1027104). Acom Preschool {Dussindalel is a charity governed by a conslliution dated 5 October 1993, as amended 7 De￿mber 2020, which established the objects and powers of the organisatSon and its trustees. b. Organisatlonal structure and declsion making The tharity is governed by a committee of Trustees which meets every two months and are reSp)nsIb￿ for overseeing the 0￿rationS of the tharity in accordan￿ with its stated charitsble objects. Al trustees must be approved by Ofsled. The preschool Manager is responsible lo Trustees for both the day to day operations of the tharity and ils development. Stalement of Trustees, responsibilitles The Trustees ar& respctnsible for preparing the Trustees. Annual Report and the financial statements in accordan￿ with applicable law and United Kingdom Ac￿Unting Standards (Untted lQ'ngdom Generally Accepted Accounting Practice). The law applicable lo charities in England & Wales requiros Ihe Trustees lo prepa￿ financial st81ements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resour￿5 of the charity for that period. In preparing these financial statements. the Trustees are required lo.. Select suitable ac￿unI1ng policies and then apply them o)nsi8lently. Page 4

ACORN PRESCHOOL IDUSSINDALE) TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023 (*)serve the methcKls and principles ofthe Charities SORP,. make judgments and accounting estimates tr>at are reasonable and pNdent', slate whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements., prepare the financial statements on the going Concern basis unless it is inappropriate lo presume that the charity will continue in business. The trustees aro r8sponsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable thern lo ensure that the financial slatemenls ￿)mplY with the Charities Act 2011 and the Charity (Accounts and Reports} Regulations 2008. They are also responsible for safeguarding the assets of the charity and hence for taklng reasonable steps for the prevention and detection of fraud and other irregularities. Approved by order oftre mernt￿rS of the board ofTnJste8s and sbJned on their behalf by. Mr A Roberts, Chair Date- 25.06.2024 Mr J King. Treasutpr Page 5

ACORN PRESCHOOL IDUSSINDALE) INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ACORN PRESCHOOL (DUSSINDALE) ON THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023 I report to the charity Trustees on my examination of the accounts of the charity for the year ended 31 August 2023 which are set out on pages 1 to 9. Responsibilitios and basls of report As the Trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'lhe AcV}. I report in respect of my examination of the charity's accounts carried out under section 145 of the Act 2nd in Garrying out my ex8mination I have followed all the applicable Directions given by the Charity Commission under section 14515}{bl of the Act. Independent Examiner's Statement I have completed my examination. I confirm that no material matters have a)me lo my attention in connection with the examination giving me cause lo believe that in any material respecl.. 1 accounting records were not kept in respect of the charty as required by section 130 of Ihe Act,. or 2 the accounts do not accord with those re￿rdS I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed- Peadar Langan CIMA Date.. 26.06.2024 Page 6

ACORN PRESCHOOL (DUSSINDALE) RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2023 2023 unrèstri￿ed Funds 2023 Total Funds 2022 Totsl Funds RECEIPTS 2 Year Okl Funding 3 & 4 Year Fundir 3 Hour Sessions Lunch dub Donations and apwgnlreship payment EYPP Fundraising Late Collection Charge SEN Funding 19,454 85,079 16,325 13.632 1,016 19,454 85,079 16,325 13.632 1.016 346 216 15,737 82,990 11567 11,948 238 311 1,373 35 216 TOTAL RECEIPTS 148,544 148,544 132,310 PAYMENTS Advertising and marketing Agency staff Arts and Crafts Materials Audit and accountancy lees B8nk fees Consumabl88 for the setting Educational Visrts Employers Nl Equipment lor the business Fundraising eX￿nSeS General eX￿ngeS Insuranee IT Software and ConSuwab￿S Memberships and subscriptions Pensions costs P05tage, frewht and murier Printing and stationery Prof￿$10￿al servi Rent Repairs and mainlenanetr Salaries SEN sp￿d Staff consumables Staff training Staff unrfom Te￿phOne 2nd inlemel Toys, books. equipment and electrical items VAT 1,503 2,255 2,266 203 2,993 170 13 192 2.266 203 2,993 170 13 192 1,984 300 4,927 781 74 1,031 713 595 2,219 1,925 62 372 263 3.7 595 2,219 1.925 62 372 263 3.790 1,478 62 425 465 4,014 118,477 118,477 94,952 2,786 155 1.178 505 310 813 130 485 138 280 852 485 138 280 852 TOTAL PAYMENTS 142284 142,284 127.343 NET IPAYMENTSIIRECEIPTS 6.260 6,260 4,￿7 CASH FUNDS BIFWD 72. 72,3 67,423 CASH FUNDS CIFWD 78.650 78,650 72,3 Page 7

ACORN PRESCH(XIL (DUSSINDALE) REGISTERED NUMBER: 1027104 STATEMENT OF ASSETS AS AT 31 AUGusf 2023 2023 2023 2022 Unreslrio*ed Funds Total funds Totalfunds CASH FUNDS ReseNe ac(x)ulll 36,154 42.4 36,154 42,4 27.041 45,349 Current ètr£ount Total oa5hfvnds 78,6S) ,650 2,39) Total furK15 78,650 78,650 72,3 The financial state￿Ents were approved and authorised for issue by the Trustees arKI ssgned on Iheir behalf by. Mr A Roberts Chair Mr J King Treasurer Date.. 25.06.2024 Page 8

ACORN PRESCHOOL (DUSSINDALE) NOTES TO THE FINANCIAL STATEMEKrs FOR THE YEAR ENDED 31 AUGUST 2023 Transactlons with Trustees The trustees are not entitled to and received no remuneralK)n from the charity during the per¥xl. Page 9

Registered Charity Number: 1027104

AGM: Wednesday 20[th] December 2023 at 20.00

Via Zoom (Online)

Committee / Trustee Report

2022-23 has been another challenging but successful year at Acorn Preschool. This report highlights some of the key areas to note and also documents any changes that have happened over the course of the year.

Current Committee Members: (Handing over their roles as part of the AGM)

New Committee Members: (Taking on their roles following this AGM)

Current Staff:

Bookkeeping Services :

Marketing:

The setting is still in partnership with Sainsbury’s via an advertising board outside the main entrance. This runs out next year when we can decide or not to renew the contract. We are running at high capacity this year, largely on word of mouth so this may no longer be necessary. We still have our banner on the school fence which pulls in passing trade although the one we used to have at the Sainsbury’s junction has been removed.

We continue to receive enquiries as parents / carers are trying to get spaces for their children as far as ahead as Easter 2025! There is no doubt that the changes in Government funding has had an impact on our 2 year old uptake as well as the closures of other settings in and around the area.

Fund-raising 2022/2023:

We were thankful to be able to return to our normal fundraising calendar this year following a couple of more restricted years during the pandemic.

We continue to ask parents for donations when paying their termly invoices across and last year, their generosity brought in an additional £131.00. You will notice on the report there is a figure of £1016 , this is comprised of donations given through parents as well as two government payments each of £500 which are incentive payments from Government/City College Norwich for hiring apprentices.

With the funds we did raise we were able to buy some new books for setting; children’s gifts for Christmas presents as well as the food and crafts for the last week of term Christmas activities.

We also donated a total of £115 to the GoFundMe page for Bethany Clayton. Bethany is the sister of one of our ex-families (and who is due herself to start with Acorn next year). Bethany was diagnosed with cancer and it has been a very difficult time for her family balancing hospital stays and visits and arranging care for their other children. Her family reached out for community support via social media.

Profit & Loss Information 2022/2023

Current Account 12th December 2023: £53,958.28 Reserve Account 24[th] November 2022: 36,328.91

Our staff costs this year total £123,394.73 including Salaries, PAYE / NIC and Pension Costs.

● Total Expenditure: £142,282.74

Overall we remain in a strong financial position and both our current and reserve account balances remain healthy.

Committee will need to ensure that the reserve account continues to meet the requirements moving into the next financial year.

Financial Report and Update: See accounts spreadsheet attached

Profit and Loss

Acorn Preschool For the year ended 31 August 2023

Account Sep 2022 Oct 2022 Nov 2022 Dec 2022 Jan 2023 Feb 2023 Mar 2023 Apr 2023 May 2023 Jun 2023 Jul 2023 Aug 2023 Year to date
Turnover
2 Year Old Funding 1,194.00 0.00 6,149.00 2,447.00 525.00 2,758.00 1,954.75 0.00 2,551.00 0.00 938.00 937.66 19,454.41
3 & 4 Year Old Funding 4,473.00 0.00 12,520.00 5,664.69 3,602.60 15,480.00 12,043.74 92.00 17,812.00 0.00 6,692.00 6,699.36 85,079.39
3 hour session 6,062.00 0.00 14.00 0.00 5,084.00 190.00 0.00 4,975.00 0.00 0.00 0.00 0.00 16,325.00
Lunch Club 4,192.00 0.00 4.00 72.00 4,596.00 0.00 0.00 4,764.00 0.00 0.00 4.00 0.00 13,632.00
Total Turnover 15,921.00 0.00 18,687.00 8,183.69 13,807.60 18,428.00 13,998.49 9,831.00 20,363.00 0.00 7,634.00 7,637.02 134,490.80
Gross Profit 15,921.00 0.00 18,687.00 8,183.69 13,807.60 18,428.00 13,998.49 9,831.00 20,363.00 0.00 7,634.00 7,637.02 134,490.80
Administrative Costs
Advertising & Marketing 0.00 50.12 0.00 0.00 0.00 0.00 0.00 1,250.00 0.00 0.00 0.00 0.00 1,300.12
Arts and Crafts Materials ( inc materials for activities) 12.62 97.78 125.50 21.99 105.53 126.12 403.87 14.96 80.48 179.55 124.11 0.00 1,292.51
Audit & Accountancy fees 387.50 237.50 87.50 50.00 100.00 175.00 112.50 175.00 279.17 331.25 125.00 0.00 2,060.42
Bank Fees 7.88 5.00 5.00 5.00 6.78 5.00 5.00 5.00 5.00 5.00 5.00 5.80 65.46
Consumables for the Setting 113.40 23.39 182.65 60.56 26.20 635.23 24.62 258.93 140.28 153.17 617.89 30.00 2,266.32
Educational Visits 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 95.00 107.50 0.00 0.00 202.50
Employers National Insurance 474.03 513.55 418.96 414.57 396.66 377.48 397.88 0.00 0.00 0.00 0.00 0.00 2,993.13
Equipment for the business 0.00 0.00 0.00 0.00 0.00 0.00 9.70 0.00 22.05 138.24 0.00 0.00 169.99
Fundraising Expenses 0.00 0.00 3.32 9.83 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 13.15
General Expenses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.09 25.58 165.00 0.00 191.67
IT Software and Consumables 31.00 35.00 43.99 34.00 34.00 36.00 36.00 37.00 197.00 37.00 37.00 37.00 594.99
Memberships & Subscriptions 45.40 55.88 92.72 87.15 290.99 167.49 1,369.49 8.99 18.32 7.49 65.74 8.99 2,218.65
Pensions Costs 127.84 136.19 126.57 125.54 140.28 135.97 140.33 136.07 164.10 181.04 297.11 213.78 1,924.82
Postage, Freight & Courier 8.46 0.00 2.80 0.00 0.00 4.13 0.00 7.50 0.00 30.96 8.50 0.00 62.35
Printing & Stationery 0.00 0.00 0.00 0.00 187.36 0.00 103.21 0.00 0.00 50.30 30.94 0.00 371.81
Professional Services 29.50 0.00 29.50 32.25 0.00 32.25 0.00 32.25 74.50 32.25 0.00 0.00 262.50
Rent 1,337.87 0.00 0.00 0.00 1,337.87 0.00 0.00 1,114.17 0.00 0.00 0.00 0.00 3,789.91
Salaries 9,107.39 8,355.87 7,972.65 7,964.76 9,054.22 8,864.45 9,194.72 9,557.47 10,815.38 10,930.28 14,848.16 11,811.43 118,476.78
Staff Consumables 0.00 15.71 2.79 16.88 2.94 15.74 9.15 30.59 10.05 24.76 1.25 0.00 129.86
Staff Training 15.00 0.00 0.00 85.00 0.00 0.00 60.00 0.00 0.00 75.00 250.00 0.00 485.00
Staff Uniform 0.00 0.00 0.00 138.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 138.00
Telephone & Internet 69.99 9.99 0.00 9.99 69.99 9.99 9.99 59.99 9.99 9.99 9.99 9.99 279.89
Toys, Books, Equipment, Electrical items for the room 15.13 353.69 85.59 10.22 91.25 124.00 27.35 15.39 76.08 19.14 33.71 0.00 851.55
VAT 135.99 92.73 93.77 82.56 128.03 212.97 385.41 563.78 112.92 143.54 174.26 15.40 2,141.36
Total Administrative Costs 11,919.00 9,982.40 9,273.31 9,148.30 11,972.10 10,921.82 12,289.22 13,267.09 12,101.41 12,482.04 16,793.66 12,132.39 142,282.74
Operating Profit 4,002.00 (9,982.40) 9,413.69 (964.61) 1,835.50 7,506.18 1,709.27 (3,436.09) 8,261.59 (12,482.04) (9,159.66) (4,495.37) (7,791.94)
Other Income
Donations 20.00 0.00 20.00 0.00 37.00 0.00 (115.00) 41.00 0.00 0.00 1,000.00 13.00 1,016.00
EYPP 0.00 0.00 0.00 124.20 104.00 0.00 117.40 0.00 0.00 0.00 0.00 0.18 345.78
Fundraising 0.00 (88.75) 310.00 (4.99) 3.33 4.17 3.33 1.67 0.00 (12.41) 0.00 0.00 216.35
Late Collection Charge 0.00 0.00 20.00 0.00 0.00 20.00 0.00 0.00 40.00 0.00 0.00 0.00 80.00
SEN Funding 0.00 1,676.81 0.00 0.00 0.00 5,382.25 (84.38) 0.00 2,457.00 2,963.88 0.00 0.00 12,395.56
Total Other Income 20.00 1,588.06 350.00 119.21 144.33 5,406.42 (78.65) 42.67 2,497.00 2,951.47 1,000.00 13.18 14,053.69
Profit on Ordinary Activities Before Taxation 4,022.00 (8,394.34) 9,763.69 (845.40) 1,979.83 12,912.60 1,630.62 (3,393.42) 10,758.59 (9,530.57) (8,159.66) (4,482.19) 6,261.75
Profit after Taxation 4,022.00 (8,394.34) 9,763.69 (845.40) 1,979.83 12,912.60 1,630.62 (3,393.42) 10,758.59 (9,530.57) (8,159.66) (4,482.19) 6,261.75