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2024-03-31-accounts

Draft Financial Statements at 11 September 2024 at 11:46:05

Charity registration number 1027059

TORBAY DISTRICT SCOUT COUNCIL

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

Draft Financial Statements at 11 September 2024 at 11:46:05 TORBAY DISTRICT SCOUT COUNCIL

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees G Cowell
S Pearce (District Secretary)
J Spalding
D Moate
E Smith
C Watts (District Treasurer)
D Eltham
P Bailiss (Appointed 17 January 2024)
N Spalding (Appointed 17 January 2024)
Charity number 1027059
Principal address 204 Newton Road
Torquay
Devon
TQ2 7JN
Independent examiner Rupp & Fraser
Chartered Accountants and Statutory Auditor
7 St Paul's Road
Newton Abbot
Devon
TQ12 2HP

Draft Financial Statements at 11 September 2024 at 11:46:05 TORBAY DISTRICT SCOUT COUNCIL

CONTENTS

Page
Trustees' report 1 - 2
Independent examiner's report 3
Statement of financial activities 4
Balance sheet 5
Notes to the financial statements 6 - 14

Draft Financial Statements at 11 September 2024 at 11:46:05 TORBAY DISTRICT SCOUT COUNCIL

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 MARCH 2024

The trustees present their annual report and financial statements for the year ended 31 March 2024.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's [governing document], the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).

Objectives and activities

Public benefit

The trustees are aware of the Charity Commission guidance on Public Benefit, and are satisfied that all activities undertaken provide benefit to the public.

The District team is proud that no Scout should be excluded from activities by reason of hardship or disability. A small bursary fund is maintained to help in such cases.

Achievements and performance

Significant activities and achievements against objectives

The Executive Committee of the Scout Council continues to support a wide range of activities for young people in all sections of the Scouting family (Beavers, Cubs, Scouts and Explorers). These range from basic skills in communication, first aid, cooking and fire lighting to greenfield camping, expeditions and hiking. Water activities include swimming, sailing and canoeing.

Scouting activities have increased significantly in the year as Covid restrictions have eased and face to face meetings, activities and camps have become the normal again.

The use of the district campsite for scouting and other youth organisations has also increased and is back to at least pre-pandemic levels. This increase is expected to continue into the following year as initial bookings for 2023-24 are looking strong.

The continued upkeep and maintenance of the site has continued to ensure that it remains a safe and inviting place to welcome groups.

Torbay Scout Shop returned a net income of £XX.

Explorer sections in Torbay are not directly reportable to Torbay District Scout Council but to their respective Scout Groups. Their finances are therefore included within those of their respective Groups. The census in January 2024 recorded a total of XXX youth members: (XXX Beavers, XXX Cubs, XXX Scouts and XX Explorers). The previous year 2023 recorded total of 512 youth members.

Financial review

Reserves policy

It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.

Draft Financial Statements at 11 September 2024 at 11:46:05 TORBAY DISTRICT SCOUT COUNCIL

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

Structure, governance and management

Governing document

The Scouting Association was granted a Royal Charter on 4th January 1912, which is the charity's governing document. Torbay District Scout Council was registered in 1993 at the Charity Commission.

Governance and internal control

Scouting activities are subject to the overall control of the District Commissioner with reporting requirements that designated activities must be planned and notified according to nationally agreed guidelines. All activities are risk assessed and all leaders are specifically qualified for the activities that they lead. Such qualifications are subject to ongoing review and assessment. Scouting activities carry an inherent risk so these procedures are rigorously adhered to.

The trustees who served during the year and up to the date of signature of the financial statements were: G Cowell E Harrison (District Commissioner) (Resigned 30 September 2023) J Harrison (Resigned 31 October 2023) R Hill (District Chairman) (Retired 17 January 2024) S Pearce (District Secretary) J Spalding J Bidmead (Resigned 29 February 2024) D Moate E Smith D Birchmore (Resigned 29 February 2024) C Watts (District Treasurer) D Eltham P Bailiss (Appointed 17 January 2024) N Spalding (Appointed 17 January 2024)

Safeguarding

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud, error and safeguarding. All Scout leaders and helpers are required to maintain a DBS clearance. Safeguarding is taken very seriously in the Scout Movement. All adult members undergo DBS checks and are required to undergo regular safeguarding training.

Organisational structure

The leadership team is led by the District Commissioner (appointed by the County Commissioner) supported by Assistant District Commissioners (appointed locally). Oversight is exercised by, and administrative decisions are taken by an executive committee, including the District Commissioner, a nominated chairman and members elected annually by representatives of the body of Scouting in Torbay.

The trustees' report was approved by the Board of Trustees.

.............................. C Watts (District Treasurer)

Trustee

Date: .............................................

Draft Financial Statements at 11 September 2024 at 11:46:05 TORBAY DISTRICT SCOUT COUNCIL

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF TORBAY DISTRICT SCOUT COUNCIL

I report to the trustees on my examination of the financial statements of Torbay District Scout Council (the charity) for the year ended 31 March 2024.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.

I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Kasim Symonds FCCA CTA Rupp & Fraser Chartered Accountants and Statutory Auditor 7 St Paul's Road Newton Abbot Devon TQ12 2HP

Dated: .........................

Draft Financial Statements at 11 September 2024 at 11:46:05 TORBAY DISTRICT SCOUT COUNCIL

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2024

Unrestricted
Restricted
funds
funds
2024
2024
Notes
£
£
Income from:
Donations and legacies
3
150
-
Charitable activities
4
33,965
-
Other trading activities
5
26,155
-
Investments
6
2,106
-
Total income
62,376
-
Expenditure on:
Charitable activities
7
80,167
-
Total expenditure
80,167
-
Net gains/(losses) on
investments
12
336
-
Net expenditure
(17,455)
-
Transfers between
funds
739
(739)
Net movement in
funds
9
(16,716)
(739)
Reconciliation of funds:
Fund balances at 1 April 2023
195,518
2,381
Fund balances at 31 March
2024
178,802
1,642		 Total
Unrestricted
Restricted
funds
funds
2024
2023
2023
£
£
£
150
12,796
-
33,965
29,384
-
26,155
29,281
-
2,106
976
-
62,376
72,437
-
80,167
88,960
-
80,167
88,960
-
336
-
(757)
(17,455)
(16,523)
(757)
-
30,000
(30,000)
(17,455)
13,477
(30,757)
197,899
182,041
33,138
180,444
195,518
2,381		 Total
2023
£
12,796
29,384
29,281
976
72,437
88,960
88,960
(757)
(17,280)
-
(17,280)
215,179
197,899

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

Draft Financial Statements at 11 September 2024 at 11:46:05 TORBAY DISTRICT SCOUT COUNCIL

BALANCE SHEET

AS AT 31 MARCH 2024

Notes
Fixed assets
Tangible assets
14
Current assets
Stocks
15
Investments
16
Cash at bank and in hand
Creditors: amounts falling due within
one year
17
Net current assets
Total assets less current liabilities
Net assets excluding pension liability
The funds of the charity
Restricted income funds
18
Unrestricted funds		 2024
£
500
11,124
144,485
156,109
(30,877)		 £
55,212
125,232
180,444
180,444
1,642
178,802
180,444		 2023
£
500
10,788
126,217
137,505
(2,318)		 £
62,712
135,187
197,899
197,899
2,381
195,518
197,899

The financial statements were approved by the trustees on .........................

.............................. C Watts (District Treasurer) Trustee

Draft Financial Statements at 11 September 2024 at 11:46:05 TORBAY DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

1 Accounting policies

Charity information

Torbay District Scout Council is an unincorporated association.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's [governing document], the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.

The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Subscription income is recognised in the year the subscription is paid.

Draft Financial Statements at 11 September 2024 at 11:46:05 TORBAY DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

1 Accounting policies

(Continued)

1.5 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Leasehold land and buildings straight line over 21 years Plant and equipment 20% reducing balance

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8 Stocks

Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.

Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.

1.9 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

Draft Financial Statements at 11 September 2024 at 11:46:05 TORBAY DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

1 Accounting policies

(Continued)

1.10 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Income from donations and legacies

Unrestricted Unrestricted
funds funds
2024 2023
£ £
Donations and gifts 150 12,796
Income from charitable activities
Unrestricted Unrestricted
funds funds
2024 2023
£ £
Scout group income
Camp site 33,965 26,667
Group closures - 2,717
33,965 29,384

4 Income from charitable activities

Draft Financial Statements at 11 September 2024 at 11:46:05 TORBAY DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

5 Income from other trading activities

Unrestricted Unrestricted
funds funds
2024 2023
£ £
Membership subscriptions 26,058 29,192
Shop income 97 89
Other trading activities 26,155 29,281

6 Income from investments

Unrestricted Unrestricted
funds funds
2024 2023
£ £
Income from unlisted investments 532 468
Interest receivable 1,574 508
2,106 976

Draft Financial Statements at 11 September 2024 at 11:46:05 TORBAY DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

7 Expenditure on charitable activities

Scout group Scout group
expenses expenses
2024 2023
£ £
Direct costs
Rates & water 938 721
Insurance 2,286 1,957
Light & heat 4,035 2,338
Cleaning & waste disposal 3,560 2,793
Repairs & maintenance 21,683 16,529
Telephone 569 699
Motor expenses 458 480
General Expenses 1,393 1,552
Camp site build costs 3,551 15,804
World scout jamboree 3,015 2,750
Devon scout subscriptions 26,058 23,808
Rotary grant paid to groups 2,800 -
70,346 69,431
Share of support and governance costs (see note 8)
Support 9,821 19,529
80,167 88,960
Analysis by fund
Unrestricted funds 80,167 88,960
8 Support costs allocated to activities
2024 2023
£ £
Depreciation 7,500 7,500
Rates & water - 410
Printing, postage and stationery 132 209
Motor expenses 1,123 241
Bank interest paid 60 72
Service crew & district - 719
Stock writeoff - 9,259
Sundries 226 339
Governance costs 780 780
9,821 19,529
Analysed between:
Scout group expenses 9,821 19,529

Draft Financial Statements at 11 September 2024 at 11:46:05 TORBAY DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

9 Net movement in funds 2024 2023
£ £
The net movement in funds is stated after charging/(crediting):
Fees payable for the independent examination of the charity's financial
statements 780 780
Depreciation of owned tangible fixed assets 7,500 7,500

10 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

11 Employees

The average monthly number of employees during the year was:

The average monthly number of employees during the year was:
2024 2023
Number Number
Total - -
There were no employees whose annual remuneration was more than £60,000.

Remuneration of key management personnel

The remuneration of key management personnel was as follows:

12 Gains and losses on investments

Unrestricted Restricted Total Unrestricted Restricted Total
funds funds funds funds
2024 2024 2024 2023 2023 2023
Gains/(losses) arising on: £ £ £ £ £ £
Revaluation of
investments 336 - 336 - (757) (757)

13 Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

Draft Financial Statements at 11 September 2024 at 11:46:05 TORBAY DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

14
Tangible fixed assets
Leasehold
land and
buildings
£
Cost
At 1 April 2023
152,712
At 31 March 2024
152,712
Depreciation and impairment
At 1 April 2023
90,000
Depreciation charged in the year
7,500
At 31 March 2024
97,500
Carrying amount
At 31 March 2024
55,212
At 31 March 2023
62,712
15
Stocks
Finished goods and goods for resale
16
Current asset investments
Unlisted investments
17
Creditors: amounts falling due within one year
Other creditors
Accruals and deferred income		 Plant and
equipment
£
48,150
48,150
48,150
-
48,150
-
-
2024
£
500
2024
£
11,124
2024
£
4,570
26,307
30,877		 Total
£
200,862
200,862
138,150
7,500
145,650
55,212
62,712
2023
£
500
2023
£
10,788
2023
£
1,538
780
2,318

Draft Financial Statements at 11 September 2024 at 11:46:05 TORBAY DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

18 Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

At 1 April At 1 April Transfers Gains and Gains and At 31 March At 31 March
2023 losses 2024
£ £ £ £
Bursary 1,642 - - 1,642
Revaluation reserve for investments 739 (739) - -
2,381 (739) - 1,642
Previous year: At 1 April Transfers Gains and At 31 March
2022 losses 2023
£ £ £ £
Bursary 1,642 - - 1,642
Revaluation reserve for investments 1,496 - (757) 739
Camp site build fund 30,000 (30,000) - -
33,138 (30,000) (757) 2,381

19 Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1 April Incoming Resources Transfers Gains and At 31 March
2023 resources expended losses 2024
£ £ £ £ £ £
General fund 165,518 62,376 (80,167) - - 147,727
Camp site
capital
improvements
fund 30,000 - - - - 30,000
Revaluation
reserve for
investments - - - 739 336 1,075
195,518 62,376 (80,167) 739 336 178,802

Draft Financial Statements at 11 September 2024 at 11:46:05 TORBAY DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

19 Unrestricted funds (Continued)
Previous year: At 1 April Incoming Resources Transfers Gains and At 31 March
2022 resources expended losses 2023
£ £ £ £ £ £
General fund 182,041 72,437 (88,960) - - 165,518
Camp site
capital
improvements
fund - - - 30,000 - 30,000
182,041 72,437 (88,960) 30,000 - 195,518
20 Analysis of net assets between funds
Unrestricted Restricted Total
funds funds
2024 2024 2024
£ £ £
At 31 March 2024:
Tangible assets 55,212 - 55,212
Current assets/(liabilities) 123,590 1,642 125,232
178,802 1,642 180,444
Unrestricted Restricted Total
funds funds
2023 2023 2023
£ £ £
At 31 March 2023:
Tangible assets 62,712 - 62,712
Current assets/(liabilities) 132,806 2,381 135,187
195,518 2,381 197,899

21 Related party transactions

There were no disclosable related party transactions during the year (2023 - none).