Trustees’ Annual Report for the period
From 01/10/2022 Period start date To 30/09/2023 Period end date
Charity name: Friends of Old Basing Schools (“F.O.O.B.S”)
Charity registration number: 1027057
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education of the pupils in the schools. Provide and assist in the provision of such facilities or items for education at the schools as agreed between the Committee and the Headteachers. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Development of staff and school/parent relationships FOOBS attend new intake meetings to serve drinks and sell 2nd hand uniform We run an Easter event and Summer Fair every year to increase commitment and familiarity within the schools for the whole family Provision of funds and facilities - £21.5k donated across the two schools F.O.O.B.S raises funds through the following activities: 1. FOOBS Lotto 2. Christmas Fair 3. School Discos 4. Bags2School 5. Letters to Santa 7. 2ndHand Uniform 8. Sports Day and presentation refreshments 9. Christmas Cards 10. Summer Fair |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity |
Para 1.18 | FOOBS aims to make all its activities accessible to all pupils from both schools. |
Commission on public benefit
FOOBS writes a piece for each school newsletter and has implemented its own website to keep parents updated on all events.
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Funds raised were used to provide the following for the two schools supported by this charity: Multi‐use games area, new playground markings, new fixed netball/basketball post, an interactive white board and increasing the selection of poetry books in the junior school library. A summary of the top money‐making activities are listed below: Discos £2,680 Lotto £1,647 Summer Fair £14,118 Easter Fair £1,738 Christmas Markets £1,747 Fun Run £2,717 |
Additional information (optional) You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of fundraising
activities against objectives Para 1.41
set
Investment performance Para 1.41
against objectives
Other
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Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of theperiod |
Para 1.21 | Financial position at the end of the period was £34,536 allowing more funds to be allocated to the schools at the annual AGM. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | F.O.O.B.S does not have a policy on reserves, but the Treasurer looks to maintain enough money in the bank accounts to fund all forthcomingexpenses. |
| Amount of reserves held | Para 1.22 | We aim to hold reserves of c.£6k to fund any unforeseen expenditure and to allow up front payment of costs for events / activities run by the charity |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a – no uncertainties |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Principal sources of funds for 2022/23 were: Summer Fair Christmas Market Fun Run Lotto Discos |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution adopted 09‐09‐93 as amended on 13‐10‐09 as amended on 11‐01‐17 as amended on 02‐10‐18 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Standard Registration |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Nominated, seconded and voted in for at the AGM and between AGM, co‐opted by Committee by members when relevant |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Charity F.O.O.B.S. works closely with the two schools: Old Basing Infants and St Marys CofE Juniors and a member of staff from each school attends all committee meetings. F.O.O.B.S. is a member of PTA UK. F.O.O.B.S. holds regular committee meetings, usually 1 per half term but more if specific event is being organised – the sub‐committee would report back to the whole committee as and when convenient. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charityname | Friends of Old BasingSchools |
|---|---|
| Other name the charityuses | F.O.O.B.S. |
| Registered charitynumber | 1027057 |
Charity's principal address
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Lucy Braithwaite | Secretary | AGM | ||
| Denise Connor | AGM | |||
| Janine White | AGM | |||
| Kate Watson | Chair | AGM | ||
| Laura Grant | AGM | |||
| Joanna Henry | Chair | AGM | ||
| Gareth Pugh | AGM | |||
| Katherine Antrobus | AGM | |||
| Clare Warner | AGM | |||
| Georgie Bole | Treasurer | AGM | ||
| Leonna Salmon | AGM | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
n/a
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
Georgie Bole |
|
|---|---|---|
| Georgie Bole | Lucy Braithwaite | |
Treasurer |
Secretary | |
| 29/07/2024 |
Friends of Old Basing Schools Annual accounts Accounting year ended 30/09/2023
| Gross Income Gross Expenses Net Surplus 2023 |
2022 Net Surplus |
|---|---|
| Fun run 2022 3,044.77 (1,220.37) 1,824.40 Fun Run 2023 2,848.81 (1,955.62) 893.19 Christmas cards 3,625.20 (2,821.75) 803.45 Christmas markets 2,329.95 (583.23) 1,746.72 Letters to Santa 438.44 (106.69) 331.75 Easter fair 1,990.44 (252.61) 1,737.83 Summer fair 20,018.69 (5,900.22) 14,118.47 Discos 3,487.26 (807.03) 2,680.23 Movie Night 363.65 (218.27) 145.38 Quiz night 1,817.14 (1,007.78) 809.36 General refreshments 164.10 (258.42) (94.32) Lotto 1,667.25 (20.00) 1,647.25 Uniform sales 961.66 - 961.66 Amazon smile 377.63 - 377.63 Bags to school 367.00 - 367.00 Easy fundraising 197.67 - 197.67 Fireworks 272.00 - 272.00 Dare to be Different 994.08 - 994.08 Year 2 tea towels 647.12 (465.60) 181.52 Egyptian clothes 6.00 - 6.00 Gorilla Gin 110.00 - 110.00 Family donation 116.00 - 116.00 PTA renewal - (140.00) (140.00) Capital spend 500.00 (692.06) (192.06) Donation to schools - (21,500.00) (21,500.00) Float - - 46,344.86 (37,949.65) 8,395.21 |
775.11 - 882.80 1,661.11 267.47 1,041.02 13,070.05 2,191.49 (57.82) (72.50) 17.11 2,138.25 671.70 294.33 188.10 162.24 243.00 - 270.00 - 890.00 928.92 (128.00) - (13,474.00) (100.00) 11,860.38 |
| Total Net balances at 1 October 2022 26,140.78 Activity in the period 8,395.21 Balances at 30 September 2023 34,535.99 Variance - |
Reserve account/current account and petty cash Reserve account/current account and petty cash |
| 2021 | 2020 |
|---|---|
| ‐ | 415.42 |
| ‐ | ‐ |
| 882.10 | 615.50 |
| ‐ | 1,464.52 |
| 481.19 | ‐ |
| 215.43 | 153.25 |
| 1,015.95 | 1,042.39 |
| ‐ | 1,272.43 |
| ‐ | 414.66 |
| ‐ | 79.67 |
| ‐ | 128.20 |
| 2,133.50 | 1,980.75 |
| 591.10 | 112.20 |
| 271.92 | 82.05 |
| 234.30 | ‐ |
| 137.77 | 181.83 |
| ‐ | ‐ |
| ‐ | ‐ |
| 245.00 | ‐ |
| ‐ | ‐ |
| ‐ | ‐ |
| 463.90 | ‐ |
| (123.00) | (122.00) |
| ‐ | ‐ |
| (1,925.00) | (25,685.00) |
| ‐ | ‐ |
| 4,624.16 | (17,864.13) |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examSnèr'8 roport on the account8 Roport to lh• tVut• mbrnborn of Frfends olold SftyA¥ On aetounts for ih? year end•d 30m912023 Charlty n 1027D57 t out on FTraUOS I roporf lo Iru$lo95 on my $xoffllrballon ol Ihe accounta ol Ihe above chanly I'thè TfUSfi for the year ended 301DgttIJ23. Rpsponslbllitles and As the rharity Irusltrs of Ihe Trust. you ?ro respons1e lor Ihe proparallon basls of rpport ol th8 accounts In acGordAn¢o wllh the rgquiremènL8 of thd Cha1$ Aci 2011 I'lhe ACVI. I report in res¢1 of my examinaiion of the Tru51's acwJnl¥ ¢amed out undèr 145 of the 2011 Act and In Grng out my examinalk)n. I have frAlowed the applIle Diiedbns gkvÈn by the charity Commbgl under &gcti(m 14515llbl ol thè A¢1. I have compleiBd my examlnauon l ¢onflrm thal fflattrdal maiiors have Independent examlnerfs Statement Ihe examinabon which gives mo ¢au$¥ beliève Ih81 In. any m¥ierial respect.. ac¢ouDbng recordswere not kept In attordance $a¢tson 130 of the AGt or the accoynts do not accord wth Ihe accounbw reCrdS I have no cOnmS and have come across no other mattèrn in ts)nn8cllon th the exatnination lo whlch attgDUon should be drawm in order lo enable properunderslanding of the accounis lo reached. ' Please Glg191e th9 words in the brackets illheydo noÉapply. Slgned.. Name.. fo{ Rsl•vant profe55iOn81 qualiNc3tionlsl orboty Iiranyl= Addres$: <f/lW IER Octobor 2018
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