Page 1 Scrutineers Report to the Trustees of the 1 st Godstone Scout Group I repjrt on the accounts of the Group for the year ended 31st March 2021 Respecbve res[SIbilitIeS of the Trustees and Scnrtine As the group's trustees you are responsible for the preparation of the aco)unts.' you consider thal neither the aLKIrt nor the indeFenderrt examin**M requirements ofthe Charitses act 2011 apply. It is my wponsibilty without carying ojt an audit or Inderdent examination to serutinise the accounts and reF(Xt to you. Basis of &yubneers Statement In accordance with the dire¢tiws given in the group'$ I have scrubnised the records arKI the accounts set out on pages 2to4 Scrutlne•rs statement In my opinion the accounts are in aoxKdance with the rd$ prCUd to me arKI compty with the consbtution 641 Name.. Address: 3 L LA YTO fTriEA O, cTroO gro/& £14 q J> X Date..
1 st Godstone Scout Group Receipts and Payments Account To 31AISQ021 Receipts aiid payii)ents 2020121 2019r20 Il•¢•lp¢• 11)• 74• 713 thrw•l F•io QL 1m7 162D A23 2 LTII)OW2 111tJWf2017)
1st Godstone Scout Group Receipts and Payments Account For1 yo•r from To 31103R021 Receipts and paymeiits 2020121 2019120 h•r6tsbh P•bYn•rts 4116 015 717 )92 ¢7 r8partpmJ¥ 743 Subt(d•l TOialpaynts N•t of rncthfptyMèntSj ¢h Wyogrgnd 11,863 IG tsnds this y¥w8nd 15 3 LT70CW2119t Jorthwry2017)
Statement of assets and liabilities at the end of the year 3110312021 3110312020 Ca•h Iyf X711 Ll•blllth• SubtolDI oth Cohiino•nt IlblW• Ind oNIgth flr b•h•lf by 4 LT7fpYJ)2 11¥1Jwuwy2017)
1•t Godstone Scout Group Trustees Annual Report FOR THE YEAR ENDED 31ST MARCH 2021 Charity Commission No. 1027024 Scout Agsociation registorod No. 5898
TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021 Section A Reference and adminislralion details Chari narne Other names cha ' istered Cha Principal address 1*t Godstone Scout Grou none 1027024 The Endeavour, Club Road. Godstone Green Surre RH9 8DY known b number TRUSTEES Trustee Name Office (if any) Date appointed rf not for whole Date of Resignatlonl Term Ended Chainnan Treasurer Secretary Claire Purkis Helen Simmons Paula QUinY Ray Draper Irene Ravenscroft Katy Austin Mark Wiles Scout Leader and GSL Beaver Leader Cub Leader Peter O'connell Mark Wickenden Advisors: BANKERS Lbyds Bank. Caterham. Surrey Scrutineer Marsha Gair. 3 Clayton Mead. Gcxlstone. Surrey RH9 8NX Inveslments None
Section B Structure, governance and management The Group's goveming documents are those of The Scoui Association. They consist of a Royal Charter, which in tum gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of The Scout Association. The Group is a Twst established under rts rules which are common to all Scouts. The Trustees are appointed in accordance wrth the Policy. Organisation and Rules of The Scout Association. The Group is managed by the Group Executive Committee, the members of which are the "Charity Trustees. of the District Council. which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of: 7 independent representatives (1 current vacancy), together with Group Scout Leader (currently vacant, Mark Wiles acting), individual section leaders and parents representation (Katy Austin). The Group Executive exists to support the Group Scout Leader in meeting the responsibilÉties of the appointments and is responsible for.. The Maintenan of the Group propety., The raising of funds and administration of the Group finance The Insuran of people, propety and equipment Group public occasions Assisting in the recruitment of leaders and other adult support Appointing any sub committ* that may be required Appointing Group Administrators and Advisors other than those who are elected. Risk and Intsmal Control The Group has in pla systems of internal controls that are designed to provide reasonable assuran against material mismanagement or loss. these include two authorised signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
Page 14 Section C Objectives and aclivilies Objectives The objectives of the Group are as a unit of the Scout Pssoci*'on. The Aim of the Scout Association is to promote the development of young people in achieving their full physical. Inte1Ctual, social and spiritual potentials, as individuals, as responsible crtizens and as members of their local, national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progre&sive training, based on the Scout Promise and Law and guided by adult leadership. Activitios The year of COVKI. All activities ceased from March 2020 to July 2020 due to the national lockdown.. A varied vrfeekly programme of activrties was provided On lockdovm restrictions were lifted Numbers in Cubs and Beaver sections are good vith waiting lists. Scout numbers dropped due to the online nature of Covid. We have need of Adult Section leaders for Cubs and C(xnmittee members, especially a Chairperson. Fundraising was started for a major rebuild project on the Endeavour with applications for grants being made and a public appeal started. Public benefit The Group meets the Charty commtssion's public benefit criteria under both the achievement of education and the advancement of citizenship or communty development headings. Se¢tlon D Achl•vements and wf0mnCe The Group spent £476 on activities. equipment, badges and unrform during the year. The Group used its reserves to pay the Scout Association capitation fees as we agreed to waive most subscriptions The Endeavour building was maintained We lease the Bounty to the Parish Council and brought in rent of £2500. The rent is due for review in July 2021 Fundraising for the major project was commenced and brought in £14,097 from charitable grants, local business and private individuals. The Group also received £14,000 in Covid grants from TDC (which was then allocated to Ihe building fund) and £831 from Surrey County Council for Covid cleaning measures.
Section E Financial Review Reserves policy The Group's policy is to hold sufficient resources to continue the charitab activities of the Group should income and fundraising activities fall short. The Group Executive Committee considers that the Group should hold a sum equivalent to 6 months running costs circa £6.000. Investments policy The Group does not have sufficient income or funds to invest in longer tenn investments. The Group has therefore adopted a risk adverse strategy and all funds are held in instant access or short notice cash accounts with mainstream banks or building societies. Accounts The group ended the year In a good posltlon, thanks to the fundral85ng efforts and Grants The accounts have been drawn up on the ripts & payments basis which is consistent with the previous year. Sectlon F Futuro plans and opllonal infornMtlon The Group intends to continue to provide adivities for boys and gits in all three age sections. The upkeep of the Endeavour and the potential need for rn0 major repairs continue to srt on our watch-list alongside supporting activtss for the children. Section G ()eclarallon The Trustees deGbare that they have approved the Trustee's report above on 14 June 2021. Signed on behalf of ts charitls Trustees: Group Executive Chaimian Position Signature Fu]1 Nam¢ Group ExUtiVe Treasurer. Claire Purkis Position Sigi Full Name