REGisfEREDCOMPANY NUMBER.. 02836301 IEngland and Wales) REGISTERED CHARITY NUMBER.. 1026988 R¢po.n of the Trusteesand ljnaudlted Statements forthe YearEnded 31 October 2025 Institutes Bennewth 2018 bmited tl3 A J Bennewith & Co Upper Ground FI￿[ 18 Farnham Roal Guildford Surrev GUI 4XA The Surrey.F&.dgr*ion olwomen's Institutes forthe Year Ended 31 October 2025 Reportof the Trustee5 i to li Independent Examiner's Report 12 Statement of ￿n￿(la1 Ath¥iknes 13 Balano She 14 to 15 Notes to the Finanaal Statemer 16 to 30 Oetailed Statement of Financi￿ A£ii¥lties 31 to 33 The Surre Instltutes Federation ofwomen's Rep)rt oftheTrustees for the Ye¥ Ended 31 Ortober 2025 ThÈ trustees who are also directors of the charity lor the purp05e5 of Compan*s Act 2LIJ6, present iheir report with the financial statements of the charity for the year ended 31 October 2025. The Irustee5 hwe adopted the provisions of Acctsunling and Reporting by CharrtE5.' Staternent of ReCo￿￿￿ended Pradxe applicable to charitie5 preparin8 their accounts in accordance with the Financial Reporting Stsndard applicable in the UK and Rewblic of Ireland IFR5 1021 leflectwe l January 20191. OBJEcfivES AND A￿1VITIEs Policies 3nd Objectives The ch3ritablÈobje£tivos which the charitywas Èstablished are sta￿d in the governing document5 to be.. to advance the education of women and Èids for thÈ public benÈfit in all areas including Iwithout lirnitationl.. local. national and international issues of pditical and sttial importance, nwsic. drama and other cultural subjects and all branches of agriculture, crafts. home economics, 5cierKe. health and S(￿la1 welfare." to prOrr￿te sustainable developrnent for the benefit by.. educating people in the preservation. conservation and protection of the enVirOn￿nt and the prudent use of natural resour￿S and promotin 5UStainable mean5 of achiewng economic growth and regeneration.. to advance health forthe public benefit. to advance cit12enship for the public benefit bythe promotion of cNic rewn5ibility ènd volunteeri￿. The Women's Institute seeks to Bwe women the opportunity of w0￿1n8 together through the Wl in their cornmunities. ol developing iheir capacity and skills and of putling inio practice those ideals for which the Wl 5tand5. Aclivitiesfor athieving obiertives In pursuance of the overall goa15 of its chaiitablÈ obiertives. the federath)n's wincipal artiwty 15 enablin8 wotnen in Surrey. In practite, Ihis means that through the work of its Trustee5. Su￿o￿lttees. rnember Wls. volunteers and other supporters. the Federation". en¢ouraEes women in ￿￿reV io become indNhlual member5 of their kKal Wl.. assists and 3dwses on the settine up of new Wls in regions of Surrey not already adequately ctsvered by a suitab encour4e5 membeTSto take part in Inte￿$ts ra￿￿ne ov¢r publ￿ affairs. Spor(l￿SUre. the art5. music. Science, c(x)kory. crafts and gardening.. tries to introduco members to new activities and speiial inteTest 8TOUPS.' Maln attiviiles undertaken ro fvrtherthe charity's purposes for pulAic benefit The Trustees havo referred to thÈ Charity Commission's general guidance on public benefit when reviwng our aims in planning our future activities. In pa¥tKular they consider how ￿hn￿ed *li￿ltIeS will ¢ontributÈ to the aims objectives of the Wl. ACHIEVEMENTS ANO PERFORMANCE Review of activities Indicators, Milestone5 and Benchmark5 TF* Trustees measure the suctess of the Federatmm in'enabling women, by monitoring-. T1￿ number of W15 in Surrey and the late of lorfflatiM of newones- The nurnber of members in the Fed¢raiion.' number of members attending the Annual CouThcil Meeting the Aututnn Federation Meeting.. The numbers attending tho many other smaller meetin85 afKI events which the ￿1X0mMItteeS run each year". Page I The SurreyFederatlon of Women's Institutes Re rt oftheTwstee5 fof the Year Ended 31 Ottober 2025 ACHIEVEMENTSAND PERFORMANCE fjrant M3kiryB Pollry The Fedoration does not give grants as a means of fU￿illIng its charitable obieai¥es. The Federation prev(ously gave bursaries in the form of Denman Cdlese vouchers and a Surrey at Denman weekend bursary. Followin6 the dosure of Denman Col￿ge the Denman Trust has been created. The Federabon plan to Ilaim gTantS frorn the Dentnary Trust to provide coucses fo¢ SurrÈy mÈmbers at a reiluceil rate aTrd make bursaries available from our Federation. The Fedoratk)n will con￿de￿ requestsfor bursaries from Wl MeM￿r$_ Relauonships wtth Related Partie5 and Representation on OtherBodies The work of the Surrey Fede￿tIOn is integTrlly linked to that of the National FederatKJn of Wls and to the work of the Wls in Surrey. All W15 in Surrey are separate legal entitie5. having their (wln charitable status. The Surrey Federation 15 independent froTn the National Federation. Two Surrey Federation officer5 attend the National Federation Council meetings each year, so we are a lu11y partKIpat1￿ memberolthe Nat￿n31 Federati￿. Actlvltles and Events Impact of Artivities and Events The Federation ha5 about 150 member Wls. This year we have been able to forrn I new Wls but there have ￿en S￿er31 dosures. There are approyirnately 6.7(Qmembers in the Surrey Fedwatiw. a 51ighity lower number than last year. Some Surrey Wl member5 have taken advaniaEe of the opportunitie5 to participate in activities and in events throughout the year. The range of couises, event5 ￿tMIleS is shown ￿ the examples gwen in the ￿ganisatIon Structure section lor each team. FINANCIAL REVIEW Golng con￿rn The trustees have adopted going concern basis when preparing these financial statements_ The cotnpany hès adequate resources to continue in operabonal existence for the foreseea1￿8 future due to the cash on deposit and investments held. Reserves policy ThÈ Federation require5 sufficient unrestrictert ¢esÈrves io be held to all(kw it to continue it5 work in conneC1￿n with the promotion of tht interests of women las Specified in the Constitutiornl for a peri￿ of at least a year. Federatltsn 5urplu5 funds May be invostod in &cordance with the IDvestrnent Policy in order to provide additiona1 income to the Federation_ The Federation 15 required to retain rtsserves sufficient to be able to run the Federation for at least a year in tho weni that no other incorne is forthcomin& taking into account any cost sawnE that can be mède in the event of thi5 change in income stream. The Federal￿n will keep at least three rYK)nihs of normal expendituro in Instant access bank accounts. Fund5 above this level may ￿ investÈd in lem dep)sits Iwhere the m3ximum 1055 in ￿ent of early tmrawal is the interest payable at the end of the term). or in stocks and shares wa Quilter Chewtst. The rese￿e5 held. includin8 In￿lmentS, at the year end will allow the current level of expendiiure to continue for several year5. Federation reserves intlude rnoTrie5 recewed from W15 suspended durin8 year undÈr review and funds designated lor specific purpose as detailed in the notes to the account5. Page 2 The Sur Federalion ofwomen's Reportofthe Trustees forthe Year Ended 31 ottO￿r 20Z5 FINANCIAI REVIEW Material inve5trnents poliry The Trustees are empowered to invest the lunds of the Federalion at such a lirTE and in such a manner as they see fit within the limits ol applicable laws and regulation5 Ill the United ￿ng￿Orn. Quilter Cheviot Invest such funds as the Trustees d￿lde. The Federation has • ethical approach to inVeStm￿t5 and wll rK)t ilwest in the tobacco, w)rnography. gambling ￿ artnarnents indusiries. but otherwise Quilter Cheviot can invest using their exp¢rien¢o. In order to minimise the risk secure income the funds can be invested in both fixed interest securities and in oquities. An investrnent rnanager froTn QuiWer ChevKkt V15its thÈ Trustees regularfy to discuss the Fhytlolio n(1 provides interitn written reports toenable the Trustees to review the overall investrnent strategy. PLANS FOR FLITURE PERIODS In Novembpr 2023 the Board of Trusiees rethewed and adopted the Federation StrategK plan, which is to be reviewed annuallv. This included.. The Federation aims lor 2023 to 2025. of ir￿a$1Thg n*mbership numbers, prowdingeducational *tivilie5 for Suriey Wl tnetnbers. while making a small loss or breaking even each financial year.. Sotling 29 future outcomes for the ihree year5. includin8 additional Èru5tee fraining and support, visits to each Wl and a review of types of ovont5 and work5trK)ps held as promotion of our diaital arttvities." Plans for recruitment ol tearn and Board of Trusiees mÈmbers,' Allocating objectives for implementation to Teams and Federation App(yntmentswith timescales. The plan 15 reviewed regular￿. FUND5 HELDAS CUSTODIAN Although the charity maintains restricled funds to deal with incomiryg resources that are earmarked for a parricular pJrpose by donor5. Sponsors and other fvndets. the Federation does not currentfv ￿ld, and iho trustoes do not anticipate that ir will in future hold, ￿)Y funds a5 CUst￿lan foT any third party. Othor than on a temporary ba515, lor example, while a Wl e5tsblishe5 bankingarrangeTnents. STRU￿uRE, fjOVERNANCE AND MANAGEMEMr Constitution Statu5 and History The Federation is a registered charity and a Company limited by guaTrntee, not having share capital. Every member undertakes to conrribute an amount not exceeding £1 to the a5set5 of the Iharity in the event of the charity bein8 wound up during the period of membership, or wAihin ¢)neyear therèaftÈr. The Federation was fom)ed in 1918 to independently a5515t The Nati￿31 F&kialK)n of Women's Institutes of Engl3nd, Wales, Jersey, Guernsey and The 151e of Man (the National Federation). itself a d)aritable comp3ny, to 5UPPOrt and advise any Women's Institute IWII throughout the cwnty of Surrev. The Federation was Incorporated on 15 ju￿ 1993 and t*camea registered charity on 8 ckiober 1993. The Federation is govemed by the rule5 and regulations set down in its c(￿s*11Utl0n. which 15 incorporated within it5 company Mernorandurn and Articles of Assooation originally dated 15 July 1993 wa5 last updated in June 2025 and opted by tho Federation in July 2025. Page 3 The Surrey Federatlon ofwonw. Instltutes rt of the Twustees forthe Year Erxled 31 O£lo1￿¥ 2025 sTRl￿uRE. GOVERNANCE AND MANAGEMENT Organ15Btional strurture and decision maknng The overall Straleg￿ dirwtion of the charity is determined by the Trustees. V￿￿-. are responsible for iheover311 running of the Federaiion,. ensure that its activities are within the objectNes ol the Federaiim,. Ènsure that 115 actNities cover all lis aims and interests.. ke rM)licy decisions,. develop plans which are tarried out conjUnct￿n with the Feder31ion's subtommittees.. regularly ￿V¢W the overall programme and service it provides. to members," and ppoint annually the various 5ubcotnrnittee5 mem￿r$ and Federaiion appointee5. The Trustees are respon%ble for carrying out the r￿1￿leS of the National Federation as agreed by the national tnembership at goneral meetings ol the National Federation. The Trustees a￿ a150 responsible lor implementinE the decisions made by the members of the Federation at annual counul meetings of the Surroy Federation. The Trustee Tearn meets nine times a year. with the annua5 cyclo starting immediately aftef the Annual Council Meeting in March. The Council of ihe Surrey Federation comprise5 the Trustees and a representative frotn each of the Surrey Federation Women's Institutes (Wlsl and is organised by ihÈTrustee Teèm. The Federation Currently has five sub-team5. ¥JhKh are responsible lor the majority of the charity'5 work each year.. Skills, Attiwties, and Le3rningTeam Membership Support Team Resolutlons and Campaign Toam Equality. Diversity, and InclusK)n Team E & O show committee There are a150sell funding groups and spe(ial inlerestgroups.. Crafty Ladies Camera Group Surrey Serenaders CAJr main publicatlon 15 Surrey Wl News published every month. Page 4 The Surre Instltutes Re .￿)rt oftheTrnstees forthe Year ErKled 31 Ortober 2025 STRu￿uRE, fjOVERNANCEAND MANAGEMEMr l. Federation OveNew Ctr Chairs Report- l November 2024 to 31 October 2025 Governan￿.. We participated in the reV￿lon of the Constitution of W15 set by the thanges approved ai the National Annual General Meeting on 4-6-25. The Companies Aci MÈÈting was ￿ld prK)r to the National AGM. Surrey Federation held the Adoption Meeting of the new ConstitutK)n ￿ 7-7-25. This was necessary because Surrev Federation, like many Charities, IS a Coffjpany titnited by Guarantee and thÈrefore must comply with the Companies Act formalities. We sent information to all cwr Wls inwting them io either send a delegate or grant a Proxy vote prior to this meeting. The new Constitution was duly ￿lOpted. We have used the Strategic Plan for SurTey Federation to develop organisation inio one that encouragos our tnembers to enrich their INOS by inspinne ihem to take an active role in their communry. loarn newski115 and widen their horiions. The newly lorrned Skills Actwities and Learning Team {k￿wn as SALTI has enhanced this objeclNe by running 3 WKle variety of courses. They have started to t)uild a relationship wih an ￿ganisatIon which distributes [￿d to Fwd Banks and olfers courses to reach cooking &kills. Through this team we have en8a8ed wilh a National￿ 5UPPOrted "Lei's Dan￿ initiative, to encourage fitness. with our member5 and potential members. Our Membership Supp(rt Team. (kno￿ as MSTI have been actNety Icokin8 at the gro%vth areas in Surrey. to See if there is potential to open new Wls. In 2024125 2 Wl has been opened. Sadly. due to falling numbers. frailty ol aEe and an inabilbty to retain and ￿CrUit committee member5. there have been sever31 suspÈnsions. However, we notice that Wls have extended their hand of friendship •)d offered enlargement to mutLJal beneh't of both the exisrine Wl and the suspended Wl. The Re501ution and Campa￿nS Tearn IknowD a5 RACTI have ￿ed sirategic Plan to measure their inueasing involvement with informin8 our memitrs of new Campaigns, how io craft a new resolution as well as taking on a greater involvement in developing an undersiandingol the role of a Delegate to our Wls. This team has also provided members 10 5crutineer ihe long list ol proposed RÈsolutH)ns. said farewèll to our Surrey Wl News editor as she wishes to enjoy a new lifestyle. We wekotned a new Ediitsr, who comes from a background of jotjrnalism and is now able to bring fresh idea5 to th15 tnagazine. She leads an enthusiastic teatn of proofreade15 underihe euidance of one of our newor Trustees. We continue to deliver 5urrey Wl News. to all our members who have an email account, on the 1st of the rnonth. We also print copies for our members. who like to hold a magazine but L3ck a printef. We ch3rge for the paper. ink and postage. Thi5 has reduced from to around 300copies a morTrth. We have also employed a new member of staff - the Digital Administraior. This fo￿ encompasses the r(Ae of Webrn3ster, 10 improve our sooal modia presence. help our Wls under5taniJ the 365. we use. Page S The Surrey Federation_0!￿0ffje￿,$ Institutes Rep)rtoltheTmstees forthe Year EThJed 31 October 2025 srRucfuRE. GOVERNANCE AND MANAGEMENT We held our Annual Council MoÈting a5 a hybrid rrtttin& followng the deficit we tnade in the wevious year. We invitÈd tho Wls who would have a certificaie on achieving age ielated tnile5tones. Some came. Other Wls foftred Watch parties. Unfortunately, this was not as sftwih a5 the rnrmal ZcK)m call. The ￿chnOl(£V hal 3 'gremlin' day, and members could not get in as usual. We learnt a lol. Our Trustee'5 have all completed iheii Trustee Training as well as other Trainine courses offered by Nat￿nal Federation, such as. Conflirt Resolution, Safeguarding and the newAdviser5 Qwrse. We, continue to inwte our member5 to observe and contribute to the Trustee Team and the cornrrittee rn￿ting, this we hope will enable them to understand how thÈ Federation 15 run. and Maybe volunteerto serve. Our numbÈr olTru5tee'5 15 apprO￿late, but succesgon planning isajways (M) C￿r minds, with the need to replenish. The Equality, Diversity and Inclusion Team ￿ takin8 k)n8er to become effettive. but due to the dedKation of founder members we have greai hopes. We took our ga2ebo to the Pride @ Surrey event held ai Stoke Park in Gvildlord. ThKs event was very successful, manv rnembers came to share their mernorie5 of their family's invdvemenl with Wl. and how can they join? A carnival like festival. However. WE report success 'Erowing' our aimate Ambassador's Team. They have participated in Marches, k>bbyinR your MP ai Westminster. as well as nK>nitoring the cleanliness of our streams and rweTS. We have had window displays in shopping areas to inform the gerneral public about wrclimateconcerns. pfastic Iree picnics etc. Cranleieh Show. saw us show casing the variety of skills one can leam ihrough meml)ership of the Wl. whilst intrDdu￿n£ children to decorating plant pois anil then Pla￿tIng a Small plant. This 3rea ￿orn$ to be a growth area, and we had many enquiries about Wls in the area. Edenbridge & Oxted Show, saw us again showing Ihe range of skills we have FK*w when entered in a Show we can be so Competitive. The foot fall wa5 sleadyalbwng us to engage wth many peo￿e. The Iloth Anniversary of NatK)nal Federal￿n of Wls was celebraied fy Parading Banners in Guildford. We ako had a stsll to showcase the History of the varh)us Wls In 5urrey. We had 3 5elf.funded holiday itb eri5tol for a larger group of wr rrEtnber5 who responded to staying in StudÈnt Halls during the balloon Festival so pDsitwely. E(KKI team buildin& this may be repeaieil next year. The Irarnework of the StrèteEiC has pro%￿j to be invaluable in guiding our Trustees and Chairs of ComrTNttee5 to chEve the stability and growth of S￿￿￿Y Federation of Wls. Page6 .￿S￿rreV Federation ol Women'5 rt of the Truslees forthe Year Ended 31 Ortober 2025 STRLICTURE, GOVERNANCE ANO MANAGEMENT 2. Surrey Federation SU￿Teams Skllls. ArtNlties and Learning Team ISALT) The Ski115, Actwities and Learning foam has organised a wide range of events for &Jrrey Wl members. T￿Y hosted 3 Chrisimas Bread workshop ai Rithard Cha11enor where aitendees ￿arned to make tinnamon Bun5, Fe51ive Japanese Milk Bread, and TradIt￿)nal Loal-making lor a fun and wekominB se55ion. Louise led two 5uc£e55ful cheese workshops, allowing partiiipants to bring h(xne deliciou5 samth. Auditions were also held. resulting in a Strong lineup of new speakers featured in the yearbty)k. Members enjoyod a Iwolv afternoon tea at Ripley Villago Hall, whith intluded talks from thoe •tiques experts. In ￿dition, member5 and lriends had a tasty lunch at Glenmore House. followed by a) engaginE talk byauthor Karen Swan. Team members on IKTrth zips and fk)wer ¥ranginE workshops at FederatK*n office, hÈlKxnK members devebp r￿W skills to share with others. CrÈative workshops ar Ripley VillaEe Hall gave members the chance to dÈsign tÈaltht ￿lderS and gL3ss wave pieces usinE glass fusing tethniques. resultin8 in many teautiful creations. The Catnera Club continue5 to meet re8ularty at various l¢xations wound the Federalion. vjhere members eni)y photography and tamaraderie. all organised by a dedicated team member. None Of these attiwtie5 would happen without commitment. time. and hard work of the SALT team, whose efforts aro greatly valued. Member Support Team (Msn The MST 15 responsible for the welfare and devek)pfflent of the Wls in the Swrey Federat￿n. SFWI has fwe Wl Advisers, trained by NFWI who are reappointeil annualty by Federation. and retently retired A￿l$erS and other Wl members who give valued support. The team has nine members in total. 2 Wls were suspended th￿ year due mainly to bein8 unable to find comtnittee members. However. 2 W15 have been lorrned during this period. MST mernbers are also attached to Groups within the Federation They have been ¥tively invdved in 18 Group tommiiiee mÈÈtings, meetings and social events, in person or wrtual. They have also attÈnded 7 Prison Wl meetings Mernbers of the team have foll￿tiVelY made 67 visils tow15 tooffer 5UPPDrt, the and encouragement and pre-lortnation meetings. They have *tended 21 Annual Meefings at the request of the Wls, to offer support and help them condutt the businÈss of the meeting. Annual Meetin￿ made easy workshops acc￿nted lor 6 attendances by members of the team and between them they Havo attonthd 7 courses to further their knO￿edge and skills. ￿u5 supwrted 11 zTr)m members general discussion5. Thoro have been 20 attendances 6 at couniyshows and promoiional evO￿t ResolutlOn5 and CarnpaignsTeam IIiACTI Rosolutions and ca￿paign5 Teatn has CO￿lin￿l fo tneei its objectwÈ of encouraein8 awareness of. and involvement in, Wl campaigns. One of Ihe ways we do this is wilh nN)nthly ariicles in SWIN which have covered a wide r3n8e of topics including encouraging volunteerin& environmental concerns. International WoTnen's Day and ending 8ender-b3sed 01ence. Page 7 The Surr Institutes Federation ofwomen's ofthe Twstee5 forthe Year Ended 31 Ortober 2025 5fftUCTURE, GOVERNANCE AND MANAGEMENT We have also spread awareness of the resolution process, wovking with the Membership team to run two workshops on Resolutions which again proved p)pular. After the narional Annual Meetin& we worked with other Surrey te8ms to spread Information about the new Canw)awF"Bystanders cao be Lifesavers" and the impwnce of learning about CPR. The team works closely bwth our Climate Adv(K*e and Resolutions ctrordinawr and have boked at ways to reduce our climato footprint. iDcludin8 hdding some tr￿etIngS by ziN)rn. We have been pleased to wekomÈ Wl members to our rn05t recent zoom meeting and a￿ hopeful that we have gained team tnernbersas a result. We are looking forward to a new year of campa%ning and encouraging others to lake part. Equalfty, Dfver50ty and Inclusion Tearn (EDI} Surrey Federaiion have continued to mnitor acrTriiieg everrt5 Put on by and within the Fedeotion to ensure that where possible, we have events throughout the yearthat will cater lor all of our rnetnber5 if they wish to attend. This has included varying the time and venue forworkthops aiming fora varietyof price ranges. We ran crafting workshops, open to all members. to creaie 'gwe away. thing5 at Pride in Surrey. This created 3 safe space for productive cOnversat￿nS to take place to aid our overall inclusNe approath io the LGBTQIA+ cornmunity. We undertook a thorough risk assessment prior to cNJr attendance at Pride in Surrey and had a gocMI time supporting this local event. We began to create a 'Black Lives M3tterf banner lor the Federat￿n and reached out to varKJUS grwps ¥￿thin ihe black community for advice and feedb3ck. It vras SUEeQStÉ4Y that tt was not aulhentic and needed to be created by members who identify within that community so the project 15 on hold. and we will l(KJk for mernbers to help with this. The E & O Show 2025 The Show theme was A Year in the ￿fe of... Entries were 4ain slow io arrive as in 2024 for th￿ show on the August Bank Holiday weekend at ihe Edenbridge & Oxled ABricultvral Show. However with a lot of reminding and arrn twisting of members the large marquee we were allocated was filled with a rnar¥ell￿5 array of top qualiry crafts and cookery and hand5 on dÈmonsirationsand activities. The weather for the set up days werè dry and warm. The 2 5hLw days were hot and it was a full i*rne lob keepin8 all the voluntetr stewards and helpers hydraled as the iernperature in the marquee soared and everyone's energy levels plummeted. Some members of the public just found it tixj hot to spend Eitne viewing our show. The yummy brovmies for sal¢ on the Country Market cakt stall quKklytumed into drinking chocolatell Six judge5 spent 5 hours each judging all Ihe exhibits - what a task. They were overwhelmed with the skills, talent5 attention to dotail achieved by all the exhibrtor5. We were delighted to wekome St John Ambulance io us to promote the W campaign that 'Bystanders can be Life SaveT5' They ran regular demonstrations re giving CPR and ￿￿n8 a defibrillator. educating u5 and ihe public. It was 50 encouraging to have Wls participating from across Surrey including some of the London Wls and more exhibitors entÈred the show for the first time. some of whom also vdunteered asstewards. The children's actiwtie5 were agreat hit. Wo We￿ delighted to have Oxted Country Markets pined u5 ¥ain. 5ellinB their powlar home nude, hand crafted and home grown products. They make a substantial financial ¢ontritKrtion to financing the event. Pa8e 8 The Surrey Federatlon ofwomen. In5tiiute5 rt of theTrust for the Year Ended 31 October 2025 STRUCTURE, GOVERNANCE AND MANAGEMENT Sadly we didn't this year re￿1Ve an ￿ricUltUral Show award but as far as the Surrey Fed Wl E & O Committee are concerned this was a great show enjoyed and appreciated by exhibitors and public alike and showcased what the Wl is all about. 3. Surrey Federatlon Role5 The Federation Archivist has worked tirelessfy to sort and store donation5 from Wl The Yearbook is now an on-line publication... The Yearb)ok hokls a great deal of itbfomiati¢)n on SFWI as well as the SpÈaker inforrnation. We hekl two sucie$5fv1 Auditi9r15 in the year Speakers who have ￿en added to the 4. Communltations and Publitityand the Puwic Face of the Surrey Federation A lull year we have had publicity wise putting ourselves out there for Nabonal and Surreyevents NatK)nalty we went to Happy Place Festiv￿ where we spoke to women from all ￿er the country tellin8 them about our Surrey Wl's In sUr￿Y ihis year we have had a few big estnis that havÈ brought in newspyr and I￿1 advert15ing ol our Wls, white ribbon orange flower campaign, Let's Dance. Pride. E & O show. CranleiBh Show, banner parade_ Each of these have led us to connect with the public and our rnernbers Our lyggest e￿￿t for fundrai￿ne this year had to ￿ Bristol a great weekend wheie 65 of (NJr rnembers came t(gether f a Balloon filled weekend of hEh jink5 and fun. 5. Interest Groups The C3morb Group meet regulady at variou5 venue5 around the Federation and enjoys takng lovely p￿)roS as well as the friendship of the gioup. thi5 15 orgaTrised and lead by a team member. Crafty Ladies meet at SFWI Office six times a year whÈrÈ tr￿MberS share ideas. Everyone is welcome ro come alon8 Wlth their work. The Surrey Serenèders held ￿EUlar rehearsals and put on a lew concerts. Recruitment While wsiting W15 the rMmbers ol the Trustee Team and W Advi5er5 try to thnlify 5Ultable candidates who have poterTrtial lor the role ol trust￿ lo join one of the sutKommItt￿. and be rtrominated to serve on the &)ard of Trustees. Succession plannine is irn place. Suitable (andidates are invited to shadow Board of T[￿￿ee rneetings befDrÈ being ask¢d whether they wish to join. The Fe(lerat40n Secretary. the Chairtnan. or ihe Vit¢ Chairrncn will discuss the role of Trustee with the cènd1date to ensure that she fully understands the implication5 of b￿DMing a Trustee before she accept5 a nominarion to join the Board ¢x isco-opied. Appointment and Election Members of the Board are elecwl on a bi-annual basis and if there are mre than the fifteen candidate5 norninated, then there would be a ballot of all the Surrey Wls. Page 9 The Sutre¥ Federationofwomen's In51itutes Rewrt oftheTrusteÈs forthe Year E[￿ed 31 October 2025 STRUCTURE, GOVERNANCE ANO MANAGEMENT Indurtion and Tralning New Trustees are 8Nen coixes of.. The Charity cornmissi￿ d(Kument CC3. The Essenthil Trustee coverinRwhat you need lo know and what you need to do a5 a Board of Trustees M@m￿r. Federation Tertns cf Reference standi￿ OrdÈrs- Federation POlic￿S,. Articles ol A550ciation for NFWI and SFWI,. Constitulions and Rules for Wls. Trustee training is provided by Nath)nal FederatK)n and ary other Klentified tfdining is cOVe￿d by outside organisations or suitably qualified personnel. Risk and Corporate Governance Matters The Trustees are generally risk 3dversÈ and are therefore concemed about any roiential risks which mieht occur and seek to minimise the FederatK)n's exposure to risk in all cases. The Chairman and Treasurer, on behèlf of the Trustee Team, rarried out a risk asse55rnent for the Federalion this dotument was approved by the board in early 2020 to be reviewed annually. The risk assessment is ￿gula￿v reviewed and updated. The risk areas consHkred inclvdEd health and safely in the office. Finènci31 risk, Governance risk, Operaiion Tisk and exteTnal risks. REFEREN￿ AND ADMINISTRATIVE DET￿ls Registered Company number 02836301 (England and wa￿5} Registered Charity number 1026988 Registered office 6 Pari5 Parklands Railton Road Guildlord Suriey GU2 9JX Page 10 The Surrey Federation ofwomen's In51ttutes rt ofthe Truslee5 forthe Year Ended 31 OttobLY Z015 Trustees A Leach l Mulryan S Landeraf D Playle A Thomas J Arthur J Jenner A Robertson R Williams C Grove O Brittle Georgina Wagner Ireygned 20101120251 (re￿gned 29103120251 Iresi8ned 291031202SI lapwnted 03103120251 Company Setyetsry K Whitehead Independent Examlner Bennewith 2018 Limited tla AJ Bennewith & Co Upper Ground Floor 18 Farnham Road Guildlord Surrev GVI 4XA Investment manager Quilter ChevKTrt l Kingsvray London WC2B 6AN Approved by order of the board of tru5teeson...... L and y8ned on its ￿half bv.. A Robert50n- Trustee Pa8ell Inde -￿rtdent Examinerfs Rep)rtto the Trustees 01 The SurrÈy Federation ol Wornen's Institutes Independent examiner's report to the tnjstees of Thesurrey Federatlon of Worr*n'5 Institute51'the Companv'l I report to the charitytrustees on rTbY exarninatvjn of the accountsof the Company for iheyear erKled 31 October 2025. Responsibilit￿$ and ba4$ of report As the chaiity'S trustees of the Company land also its diTectors fot the purw5e5 of comparly lawl you are responsible for the preparaiion of the aciounts in accoidance wth the requiremenisol the Companies Ait 2[K￿ I'the 2Crf%Act'l. Havin8 sat15fied myself that the ￿COUnts of the Company are nrt requi￿ to be audited under Parl 16 of the 2C4)6 Act and are eligible for independent exarnination. I report in respert of my examinaiion of your tharity's accounts as carried out under Section 145 of the Charities Act 2011 I'the 2011 ki'l. In ￿rryIng out my examination I have followed the Diroctions gnien by the Charity CommiSs￿n under Section 145151 Ibl of the 2011 Alt. IndepeNlent e¥amlnerf5 Statement I have completed my exaMinatiL￿. I confirm that no matters have come to my attontK>n in mnnettion with the exatnination 8ivin8 me cause to believe.. couniing records were not kept in respect olthe Company as required by Section 38601 the 2LX)6 Aci,. or the accounts do not accord wirh Ihose records,. or the atiounts do not comply wth the accountin8 requirements of Settim 396 of the 2W6 Act other than any requiremeni that thÈ ￿lO￿nIs 8ive a true and fair view which is noi a matter consmlered as part of an independent examination,- or the accounts have not been prepared in accordance with the mÈthix15 and wnciple5 of the Staternent ol Recommended Pradice for acctsunting and reporting by charities {ap￿ICable to charities preparing iheir accounts in accordance with the Financial Rewrting Standard applicable in the UK and Repvblic of Ireland IFRS 10211. I have no concerns and have come &ross rK) Other matters in connection with the examination io which JttentK)n should be drawn in thi5 report in orderto enablo a pioper understanding of the atcountsto be reached. AJ Bennewilh FCA.FCPA. FF& FFTA, FIPd Dchl FRSA Bennewth 2018 Limited tla A18ennewith & Co Upper Ground Floor 18 Farnham R(kd Guildft>rd Surrey GUI 4XA Dète.. Page 12 The Suryey Federatton of Women's Institutes Statement of fin￿141 Adi%rytie5 for the Year Ermled 31 O£tober 2025 31.10.25 Total funds 31.10.24 Total fund5 Unrestricted fuwbds Restricted funds Notes INCOME ANO ENDOWMENTS FROM Donations and legacies 1.564 1,325 13,972 tharltable artivities Courses and tfaining Membership subscription5 Newgeiter and publications Federation meetings 13,1142 79.568 5.932 13.442 79.638 5,932 15,271 77.374 S,963 6,789 70 Other trading actiwties Investment income Other income 20.145 30.543 4,2CI) 27.(MS 30.543 4.2(X) 6.681 31.447 4,399 Total 156.4(M) 8.295 164,695 161,896 EXPENDITURE ON Raising funds 16.273 6.615 22.888 6.514 Charltable actlvltles Courses and training Newsletter and publications Foderaiion meetings Support costs Governance Other charitable expenditure 13.511 7.997 1.031 118.117 6,179 981 13.511 7.997 L031 118.117 6.179 1.122 16,174 7.988 9,024 121,989 7.195 5,989 J41 Total 164.089 6.756 170.845 174,873 Net gains on investments 3S.858 35,858 24.636 NET INCOME Translers between fvnds 28.169 9,493 1,539 19,4931 29.708 11.659 Is Net movement in funds 37.662 17.9541 29,708 11,659 RECONCILIATION OF FUND5 Total lund5 brought forward IM63.166 28.068 1,091,234 1,079,575 TOTAL FUNDS CARRIED FORWARD 1.1Tr).828 20,114 1,120,942 1,091,234 The rK)tes f(Km part ol these financial 5tatemeTrts PaeÈ 13 The Surre Institute5 Federatlon ofWomen'$ BalartÈ Sheet 31 O£tober 202 31.10.25 Totsl funds 31.10.24 Total funds unrestr￿ted funds Restricted lunds Notes FIXED ASSETS TangiblÈ as5etS Investments io li 318.013 610.S60 318,013 610,560 326,162 575,755 928.573 928.573 901,917 CURRENT ASSErs Stocks Debtor5 Cash ar bank and irn hand 12 13 857 30.722 163.179 857 30,722 183.293 793 25,598 182.616 20.114 194,758 20.114 214.872 2QJ,CK)7 (REDITORS Amount5 falling due within one year 14 122.5031 122.5031 119,6901 NET CURRENT ASSÉTS 172,255 20.114 192,369 189.317 TOTAL ASSEfs LESS OJRRENT LIABILMES I.1C￿.828 20,114 1.120,942 1.091.234 NET ASSETS i.ItKI.828 20,114 1.120,942 1.091.234 FUNDS Unrestritted funds Restricted funds 15 i.l(M),828 20.114 1,063,166 28,068 TOTAL FUNDS 1,120.942 1,091.234 The charitable company is entitled to eMemptK)n from audit under Section 477 of the Companies Act 2(K16 ftsr the year ended 31 October 2025. The member5 have not required the company to obtain an a￿111 of its financial st*erneTrts lor the year ended 31 October 2025 in accordance with Section 476 of the Companies Aci 2(x￿. The trustee5 xknowled8e their responsibilit￿S for ensuring that the charitable company keeps accountin8 records ihat fomply with Se¢tion$ 386 and 387 of the Companie5Act 2(K￿ and preparing finantial statements which 8ive a true and lair ¥Aew of the state of affairs of the charitable tompany as at the end of each finanti31 year and of it5 Surplus or deficit for each financial year in accordance wilh the re4uirernent5 01 Secti0Ths 394 and 395 and which otherwi* coM￿Y with the requiretnent5 of the Companie5 Act 2006 relating to h"nancial state1￿￿t5. 50 lar as applicable to the charitable tompany. The notes Icm part of these finantial 5talements Page 14 continued... The Surre .￿ FLdLr&l.on ofWom￿S In5titLrtes 31 O¢tober 2025 These financial statements have been preparÈd in att¢ydartrce with the prowsth$ 4)plicable to chariiable ¢ornpanie5 subject tothe 5rnall companies regime. The financial stalernents were approved by the Board of Trustees and aulhorised for issue on and were signed on its behalf bv.. A Robertson- Trustee The rK>tes form part of these financial statements Page 15 The sUrrey.F￿1￿l￿n gfwomen's 1Tr5titutes Noiestothe financial St*ements for the Year Ended 31 Ortober Z025 ACCOU￿rING POUCIES Basi5 of preparing the finafflal stateft The linancial statement5 of the charirable company, wh￿h ￿ a public benefit entity under FRS 102, have been prepared in accordance with ihe Charit￿ SORP IFRS 1021 Accounting and Rewrting by Charities.. Staterneni ol Recommended Practice applicable to chariries weparing their accounts in accOrda￿e with the Financial Rerorting StandaTd applicable in the UK 3nd Republic ol Ireland IFRS 1021 (effective l January 20191,, Financial Rewrting Standard 102 'The Financial RÉ￿￿1n￿ Stand¥d applicable in the UK and Republic of Ireland, and the Companies Act 2006. The financial staternents have i*en prepared under the hisiorical cost conventK)n. with the exception of investments which are included at markel value. as M￿lfIed bythe reValUat￿n of certain asset5. itl¢al attountSng judgements al￿ key sources of estimation uncertsinty Estimates and judgmonts ar¢ Continual￿ ewdluated and are based on historical experience and other factors, including expectations of future event5 that are believed to be reasornable under the circumstances. In the opinion of ihe Trusiees there are no sienificani estin￿leS (x areas of judgement that would have a material impact on the financial statements. Company ststus The cornpany is a private company limited by guarantee incorporated in Eneland and Wales. The address of the registèred oflice 15 di5c105ed on pa8e 10. The members ol the cornpany are the Trnstee5 named on page 10. In the event of the iompany being wound up, the liabilty in fespect of the guarantee is limited io £1 per tnetnber of the comwny. Income All income is recognised in the Statement of Finantial Adniities onto the charity has entrtkment to the funds, it is probaNe that the income will be recewed and the amount can be measured reliably. EKpenditure Liabilities are recognised as expenditure as soon as there is a 1È8a or construciive obligation committing the charify to that expenditure. it is probable that a transler of ec(>nomi£ ber￿fitS wll be required in settlement 3nd thÈ amount of the obliÈÈtion can be rneasured reliably. Expenditure 15 aciounled for on an accruals bags and has been classified under headings thai aEgreeaie all Cost related to ihe caiegory. Where tosts cannot bÈ directlv attribut￿ to particular headings they have teen allocated to xtivit*s ￿ a basis con%stent wth the use ol r?￿urces_ Grant5 offered subject to conditK)ns which have not been met at the year end date are noted as a commitment but not accrued as expenditure. rangible lixed assets Depreaation 15 provided at the following annual rates in order ro wriie off each asset over its estimated useful life. Freehold property oirice equipment Fixtures and litlings StraiBht line over 50years Straight line over 5 years Straight line over 10 year5 Stocks Stocks are Valued at the lower of cost and nei rÈalisablÈ value. after making due allowantÈ for obsolÈte and sk)w rrK)ving itern5. Cost includes all dirert Costs and an approP￿ate proportK)n of fixed and variable overhead Page 16 conlinued... The Sur Inst￿tuteS Federadonol Women'5 Not nancial Statements- contin forthe Year E ACCOUNTING POUCIES- continued Taxatlon The charity is exempt from corporation tsx on its charitable activil Fund accounting UnTe5tricted lundscan be used in accordantr with the Charitable objertives at the discretion of the trustees. Restricted funds can only be used for particular rÈstritted purposes wiihin the objects of the charty. Restrictions arise when specified by the d¢)nof or when funds are raised for particularrestricted purposes. Further explanation ol the nature and puiposo of each fund is included in the notes to the financial statements. Operating lease5 Rentals under operating lease5 are chareed to the Statement of Finanoal ￿tivitIeS incorporèting irKome and expÈnditure account Qn a 5traighi line ba515 overthe lease term. Pension costs and other post-retirement benefits The tharitable company operates a defined contritNJtion pension s(herne. CoDtribulions payable to the charitable company's pension scheme are charged io the Statement of Financial AUivit*s in the period to which they ￿late. Investments The £hariiablo company's investrnents are included in the bè1once sheet at their market vèlue. The Eains or bsses arising upon their annual rewdluaiion are included in the statèmw)t of financia1 activities. GolnE con¢em After making appropriate enquiries, the Trustees h3vÈ a rea$￿ab￿ expectat￿*Th that ihe company has adequate resources to continue in operalional existence for the foreseeable fuiure. For this rea50n they continue to aopt the going concern ba515 when preparin8 the financial slaternents. DONATIONS AND LEGAaÉS 31.10.25 31.10.24 Donations Legacies 3.972 io. 2,889 13,972 Page 17 continued... The Surrey Federation of Women. Institutes Not to the Hnan(ial Ststements-continued for the Year EndL31Wober 2025 OThER TRADING AcnvmES 31_10.25 31.10.24 Fundraising events s￿>p income 26,769 276 6,411 270 27.045 6,681 INVESTMENT INCOME 31.10.25 31.10.24 Intotne frorn investments held 3 recogntsed siock exchan8e- UK 8ank interest receivalle 25.806 4,737 26,470 4,977 30,543 31,1147 5UPPORTCOSTS Governance cost5 Finance orher Totals Support costs Gcwernan Othercharitable expenditure 1,649 116.468 118,117 6.179 6.179 1.649 116,636 6,179 124,464 Support costs, included in the atrf)ve. are as fcAIows= 31.10.25 31.10.24 Other tharitable eX￿ndIture SuprM)rt Costs Total tivities Total activities Governance Bank tharges Wages Social security Pensions Q)erating lea5e5- plant and machinery Property expenses Insurance Other professional fees Telephone Printing, postage and ststiofjerv 1,649 69,778 1,649 69,778 2,140 70.052 1,278 1.278 1,276 1,027 11,594 5.504 8,498 4,813 1.027 11,594 S.504 8.498 4.813 1,185 10,730 5,895 7,058 4,154 3.308 3.308 5,642 Carried forward 107.449 101,449 I{￿,978 Page 18 continued. The Suryey Federalion ofwornen's Institutes Note5 tothe Financial Statements-continued Iw_thE Year ErKled 31 October 2025 SUPPORTC05T5- mntinued 31.10.25 31.10.24 Oth d)aritable expenditure Support costs Total actI￿1t1e5 Tot21 activitles Governance Brought forward Other administrative expenses Federation meelingcosts Legal fees Depreciation of tangible fixed assets Board of Trusiees Examination and &countancy Training 107.449 107.449 108,978 1.485 79 3,139 1.622 1.622 8.150 8.150 2,729 8,308 3,905 2.729 3360 3.360 3,2￿) 120 118.117 6,179 124.464 129,304 NET INCOmEIIEX￿NOrrtThEj Nel lntomellexpenditu￿} is stated afterchargindlge5 S￿131 security Pensions Operating leases- plant and machinery Property expenses Insurance Other professional fees Telephone Printin& Wstsge and stationery Other administrative expenses Federation meetin8 tost5 Legal lees Freehold property depreciation Office equipment depreiiation Fixture5 and fittings depreciation 69.778 70,052 846 1.276 1,185 10,730 5,895 7,058 4,154 5,642 1,485 79 3,139 5,720 1,381 1,207 1.278 1,027 11.594 5,504 8,498 4B13 3.308 IP64 1,622 5,720 1,245 1,185 116,636 119,849 Governance costs Board of Trustees Examination and accountancv Training 2.729 3360 3,905 3,2 120 6.179 7.315 Total rescurces expended 170,845 174,873 Net expenditure beforegains and losses 16,1501 112,9771 This page does not form part ol thE StatutwfinarKial statements Page 32 The Surre Institutes Federation ofwomen's Detwled Statement of Flnan£ial Activliies forthe Yea.Ended 31 C*tober 2025 31.10.25 31.10.24 Realised recognised galns and losses Re31ised 8ains/llossesl on fixe¢f a55et investments 35,858 24,636 Net income 29.708 11,659 This page does not form part of tho statutory financial 5t3tement5 Page 33