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2025-08-31-accounts

Charity Registration No. 1026943

MANOR FARM PRE-SCHOOL

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025

MANOR FARM PRE-SCHOOL

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees

Amy Ashton Catherine Bowles Grace Haymes Kirsty Burnage Samantha Philpin Sian Barnes

Charity number Independent examiner

Bankers

1026943

Mr S Winterborne Barclays Bank 16 High St, High Wycombe HP11 2BG

MANOR FARM PRE-SCHOOL

CONTENTS

Page
Trustees' report 1 - 3
Independent examiner's report 4
Statement of financial activities 5
Balance sheet 6
Notes to the financial statements 7 - 9

MANOR FARM PRE-SCHOOL

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 AUGUST 2025

The Trustees present the following report and financial statements for the year ended 31 August 2025.

The financial statements have been prepared in accordance with the accounting policies set out in the notes to the financial statements and comply with the charity’s governing document and the Charities Act 2011.

Objectives and aims

As trustees, our role is to oversee and govern the pre-school and be involved in and support its current and future position. Our aim is to provide stability and support for the pre-school so that it can function without extra financial stresses and be supported as and when needed. This involves regular meetings where we discuss fundraising opportunities and the current outlook of the pre-school. Furthermore, we use the results of these meetings to then aid any further actions that arise.

Achievements and performance

Manor Farm Pre-school continues to flourish in its achievements and performance. The pre-school receives positive reports from parents of children at the school and are still recognised as an ‘outstanding’ childcare provider by Ofsted.

It is clear to see that the staff and management work hard to keep the standards and quality that were recognised by Ofsted as they themselves, trustees, parents and pupils are delighted and proud to be a part of the Manor Farm Pre-school community.

The pre-school continues to have a great reputation in the local area for their outstanding practice which is reflected by the pre-school being at full capacity and has a waiting list of more children wanting to attend. As well as their outstanding quality of provision, MFPS also provide brilliant support for children with specific needs and provide distinctive opportunities, such as forest school and planting in their garden.

Principal Funding source

The charity receives no government funding except Gift Aid. It therefore is dependent on voluntary donations by parents and members of the local community through various fundraising projects. Because of this, the income varies significantly from period to period. It is used to assist in both operational requirements and to facilitate the needs of capital expenditure.

Investment Policy

There is no restriction upon the charity’s investment policy and the strategy is determined by the Trustees. The present strategy continues to be distribution of available funds into a deposit account.

Risk Assessment

The Trustees have assessed the risks that the pre-school may face but are content that the pre-school is still in an adequate financial position.

As a nation, we have been faced with increases in prices for general living and the pre-school are not an exception to this which has affected the expenditure. We are still faced with a period of unpredictability in terms of finances but the pre-school are doing what they can in the way of making cuts and incorporating more fundraising opportunities to try and counteract the effects of the cost of living.

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MANOR FARM PRE-SCHOOL

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 AUGUST 2025

Our financial situation is better than last, and it is encouraging to see that the pre-school is on a positive trajectory to being in a good financial state. With finding ways to cut costs and plans for more fundraising, we are hopeful that we will see a more positive outlook moving forwards.

Future Plans and Going Concern

The trustees are currently reviewing the future operations of the charity. During the year, discussions have taken place regarding the potential transfer of the charity’s activities and responsibilities to Manor Farm Infant School, which occupies the adjoining premises. Further to this the trustees have also considered other options such as a provider taking over the charity’s activities and responsibilities. We have also explored the potential for closure of the charity. At the date of approval of this report, no formal agreement with the Manor Farm Infant School has been made, but the trustees recognise that such a transition may have significant implications for the charity’s future governance, operations, and structure.

Going Concern

The trustees acknowledge that discussions are ongoing regarding the potential transfer of the charity’s activities to Manor Farm Infant School, or alternatively the possibility of closure. No formal agreement has been reached at the date of approval of these financial statements.

These circumstances represent a material uncertainty that may cast significant doubt on the charity’s ability to continue in operation. However, the trustees consider that the charity remains a going concern until a formal decision is made, and the financial statements have therefore been prepared on that basis.

Financial review

The final net surplus figure for the year 2024-2025 was a surplus of £25,747 showing a slight increase from the previous year where there was a surplus of £23,731. There was a decrease in the cost of the premises (from £23,963 to £18,423) and the payroll costs remained consistent with a slight decrease in staff wages (from £146,609 to £143,271).

There was an increase to the education grant received since the previous year (from £156,982 to £185,377).

In other areas, such as costs of training, seminars and grants there has been a slight increase from the previous year (from £1,449 to £1,533) and admin costs (from £4,072 to £4,987), consumables also increased (from £2,122 to £3,878). There was also a decrease in the interest of our early bird offer this year (from £23,591 to £19,079), but this is up from previous year.

Donations also increased (from £1,359 to £1,961).

The factors where our surplus have increased are those in which we can mostly control (such as fundraising). The factors where our surplus have decreased are those over which we have less control. The committee is pleased with the overall improvement of the financial position of the pre-school since the previous year 20232024 and the year prior to that 2022-23.

Reserves Policy

The trustees aim to maintain unrestricted reserves sufficient to cover between three and six months of core operating costs, in order to provide financial stability and to manage fluctuations in income arising from fundraising and grant receipts.

At 31 August 2025, unrestricted reserves totalled £125,085, which is above the target range. The trustees consider this appropriate in light of the ongoing discussions regarding the potential transfer or closure of the charity, as these ‑ reserves may be required to support transition costs, staff obligations, or an orderly wind down if necessary.

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MANOR FARM PRE-SCHOOL

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 AUGUST 2025

Structure, governance and management

The trustees who served during the year and up to the date of signature of the financial statements were:

Amy Ashton Catherine Bowles Grace Haymes Samantha Philpin Sian Barnes Kirsty Burnage

Future Liabilities

The trustees have confirmed that they are not aware of any information or liability in which the accounts are not a true representation where the independent examiner is not aware. We are in a strong position in terms of our popularity in choice of pre-school/nursery setting (there is already a waiting list for places next year) and the feedback from parents confirms that the pre-school works above and beyond to ensure that the children are comfortable in their care and making progress in their early steps.

The trustees' report was approved by the Board of Trustees.

Mrs Amy Ashton – Chair of Trustees

Dated:

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MANOR FARM PRE-SCHOOL

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF THE MANOR FARM PRE-SCHOOL

I report to the trustees on my examination of the financial statements of Manor Farm Pre-School (the charity) for the year ended 31 August 2025.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Stephen Winterborne FCCA C/O Manor Farm Pre -School Dated: 24/06/26

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MANOR FARM PRE-SCHOOL

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 AUGUST 2025

Unrestricted Unrestricted
funds funds
designated designated
2025 2024
Notes £ £
Income from:
Donations 1,961 1,359
Investments 2 685 643
Other income 3 214,673 211,087
Total incoming resources 217,319 213,089
Expenditure on:
Raising funds 608 1,206
Charitable activities 4 190,964 188,153
Total resources expended 191,572 189,359
Net movement in funds 25,747 23,730
Fund balances at 1 September 2024 99,337 75,606
Fund balances at 31 August 2025 125,085 99,337

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

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MANOR FARM PRE-SCHOOL

BALANCE SHEET

FOR THE YEAR ENDED 31 AUGUST 2025

2025
£
£
Current assets
Cash at bank and in hand
125,085
125,085
Net current assets
125,085
Total assets less current liabilities
125,085
Income funds
Unrestricted funds
125,085
125,085
The financial statements were approved by the Trustees on
and were signed on its behalf by:		 2024
£
£
99,337
99,337
99,337
99,337
99,337
99,337		 2024
£
£
99,337
99,337
99,337
99,337
99,337
99,337
99,337
99,337
99,337

Mrs Amy Ashton – Chair of Trustees

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MANOR FARM PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 AUGUST 2025

1 Accounting policies

1.1 Basis of preparation

These financial statements have been prepared on a receipts and payments basis in accordance with section 133 of the Charities Act 2011. As the charity’s gross income is below £250,000, it is permitted to prepare receipts and payments accounts and has therefore not prepared accruals ‑ based accounts under FRS 102 or the Charities SORP.

The financial statements include only the cash transactions of the charity and the cash balances held at the year end.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

1.2 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

1.3 Incoming resources

All income is included on a receipt’s basis at the point at which they are paid into the cash and bank accounts

1.4 Resources expended

Expenditure is accounted for on a payments basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of the resources.

1.5 Fixed Assets

The charity held no fixed assets during the year.

1.6 Liabilities

The charity had no outstanding liabilities at the year end.

1.6 Going concern

The financial statements have been prepared on a going concern basis. The trustees note that discussions are ongoing regarding the potential transfer of the charity’s operations to Manor Farm Infant School, or alternatively the possibility of closure. No formal agreement has been reached at the date of approval of these financial statements.

These circumstances represent a material uncertainty which may cast significant doubt on the charity’s ability to continue as a going concern. However, the trustees consider that the charity remains a going concern until a formal decision is made.

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MANOR FARM PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 AUGUST 2025

2 Investments

Unrestricted Unrestricted
funds funds
2025 2024
£ £
Interest receivable 685 643
685 643
3 Other income
Unrestricted Unrestricted
funds funds
2025 2024
£ £
Fees 5,359 16,510
Education grant 185,377 156,982
Milk fund 849 1,023
Fundraising 3,587 9,463
Early Bird 19,079 23,591
Training and Seminars - 1,855
Other 422 1,663
214,673 211,087
4 Charitable expenses
Unrestricted Unrestricted
funds funds
2025 2024
£ £
Milk 943 1,101
Insurance 1,897 -
Wages 143,271 146,609
Training / Seminars / Grants 1,533 1,449
Consumables 3,878 2,122
Equipment 10,312 2,602
Administration 4,987 4,072
Premises 18,423 23,963
Banking Charges 91 159
Other 5,629 6,076
190,964 188,153

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MANOR FARM PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 AUGUST 2025

5 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

6 Employees

Number of employees

The average monthly number of employees during the year was:

Number of employees
The average monthly number of employees during		 the year was:
2025 2024
Number Number
8 7
Employment costs 2025 2024
£ £
Wages and salaries 143,271 146,609

There were no employees whose annual remuneration was £60,000 or more.

7 Related party transactions

There were no disclosable related party transactions during the year (2024 - none).

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