\Charity Registration No. 1026943
MANOR FARM PRE-SCHOOL
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023
MANOR FARM PRE-SCHOOL
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees Vicky Boyd Amy Ashton Eleanor Coles Catherine Bowles Grace Haymes Shaharyar Ullah Charity number 1026943 Independent examiner Mr S Winterborne Bankers Barclays Bank 16 High St, High Wycombe HP11 2BG
Vicky Boyd Amy Ashton Eleanor Coles Catherine Bowles Helen Louttit-Winslade Grace Haymes Shaharyar Ullah Esther Caesar-Gordon
MANOR FARM PRE-SCHOOL
CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 - 3 |
| Independent examiner's report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes to the financial statements | 7 - 9 |
MANOR FARM PRE-SCHOOL
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 AUGUST 2023
The Trustees present the following report and financial statements for the year ended 31 August 2023.
The financial statements have been prepared in accordance with the accounting policies set out in the note to the financial statements and comply with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".
Objectives and aims
As trustees, our role is to oversee and govern the pre-school and be involved in and support its current and future position. Our aim is to provide stability and support for the pre-school so that it can function without extra financial stresses and be supported as and when needed. This involves regular meetings where we discuss fundraising opportunities and the current outlook of the pre-school. Furthermore, we use the results of these meetings to then aid any further actions that arise.
Achievements and performance
Manor Farm Pre-school continues to flourish in its achievements and performance. The pre-school receives positive reports from parents of children at the school and are still recognised as an ‘outstanding’ childcare provider by Ofsted.
It is clear to see that the staff and management work hard to keep the standards and quality that were recognised by Ofsted as they themselves, trustees, parents, and pupils are delighted and proud to be a part of the Manor Farm Pre-school community.
The pre-school continues to have a great reputation in the local area for their outstanding practice which is reflected by the pre-school being at full capacity and has a waiting list of more children wanting to attend. As well as their outstanding quality of provision, MFPS also provide brilliant support for children with specific needs and provide distinctive opportunities, such as forest school and planting in their garden.
Principal Funding source
The charity receives no government funding except Gift Aid. It therefore is dependent on voluntary donations by parents and members of the local community through various fundraising projects. Because of this, the income varies significantly from period to period. It is used to assist in both operational requirements and to facilitate the needs of capital expenditure.
Investment Policy
There is no restriction upon the charity’s investment policy and the strategy is determined by the Trustees. The present strategy continues to be distribution of available funds into a deposit account.
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MANOR FARM PRE-SCHOOL
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 AUGUST 2023
Risk Assessment
The Trustees have assessed the risks that the pre-school may face but are content that the pre-school is still in an adequate financial position.
As a nation, we have been faced with increases in prices for general living and the pre-school are not an exception to this which has affected the expenditure. We are still faced with a period of unpredictability in terms of finances but the pre-school are doing what they can in the way of making cuts and incorporating more fundraising opportunities to try and counteract the effects of the cost of living.
Our financial situation is better than last, and it is encouraging to see that the pre-school is on a positive trajectory to being in a good financial state. With finding ways to cut costs and plans for more fundraising, we are hopeful that we will see a more positive outlook moving forwards.
Future Plans
The Charity's Trustees, who jointly serve as The Executive Committee of the Charity, are all unpaid volunteers. They are recruited from the Charity's supporters and are formally elected at an annual general meeting to serve for a maximum term of six years. Retiring trustees may offer themselves for immediate re-election at the appropriate annual general meeting. The Executive Committee has the authority to co-opt additional members to fill any midterm vacancies that may exist, but any such co-opted members must then seek formal election at the next annual general meeting. No external person or body has the authority to appoint trustees or members of the Executive Committee.
Financial review
The final net surplus figure for the year 2022-2023 a deficit of £10,869 showing a slight improvement from the year before, but the pre-school are still not out of arrears. When assessing the income and expenditure, there is a massive loss in the amount of income from fees as well as donations. Wages have also increased in line with the rise of national minimum wage, and we have received grants for projects within the preschool.
However, we received more in the way of education grants and grants for projects within pre-school. As well as that, our take up of the early bird club, which we had struggled to retain due to COVID, also increased. We also did not spend as much on our premises fees, and we cut down on expenses we could control like consumables, equipment, and budgets for fundraising.
Like last year, we were able to make a difference by controlling the day-to-day expenses but unfortunately did not gain from outside influences with donations and fees.
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MANOR FARM PRE-SCHOOL
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 AUGUST 2023
Structure, governance and management
The trustees who served during the year and up to the date of signature of the financial statements were:
Laura Vilelas (resigned 15/10/2023) Nicola Fuller (resigned 15/10/2023) Hilke Morison (resigned 15/10/2023) Natasha Mitchell (resigned 15/10/2023) Vicky Boyd Andrew McDermott (resigned 15/10/2023) Amy Ashton Eleanor Coles (appointed 15/10/2023) Catherine Bowles (appointed 15/10/2023) Helen Louttit-Winslade (appointed 15/10/2023) Grace Haymes (appointed 15/10/2023) Shaharyar Ullah (appointed 15/10/2023) Esther Caesar-Gordon (appointed 15/10/2023)
Future Liabilities
The trustees have confirmed that they are not aware of any information or liability in which the accounts are not a true representation where the independent examiner is not aware. They also agree that they have taken the appropriate actions to identify such relevant information and that the information provided is relevant. It is not surprising that the pre-school has, unfortunately, seen a considerable change in their net surplus due to the unsettled financial stability of the country. However, we are confident that we are supported by all stakeholders – management, staff, and parents – in keeping the pre-school at the standard that it currently shows. We are in a strong position in terms of our popularity in choice of pre-school/nursery setting (there is already a waiting list for places next year) and the feedback from parents confirms that the pre-school works above and beyond to ensure that the children are comfortable in their care and making progress in their early steps.
The trustees have confirmed that they are not aware of any information or liability in which the accounts are not a true representation where the independent examiner is not aware. They also agree that they have taken the appropriate actions to identify such relevant information and that the information provided is relevant. It is not surprising that the pre-school has, unfortunately, seen a considerable change in their net surplus due to the unsettled financial stability of the country. However, we are confident that we are supported by all stakeholders – management, staff, and parents – in keeping the pre-school at the standard that it currently shows. We are in a strong position in terms of our popularity in choice of pre-school/nursery setting (there is already a waiting list for places next year) and the feedback from parents confirms that the pre-school works above and beyond to ensure that the children are comfortable in their care and making progress in their early steps.
The trustees' report was approved by the Board of Trustees.
Mrs Victoria Boyd – Chair of Trustees
Dated: 26.07.24
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MANOR FARM PRE-SCHOOL
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF THE MANOR FARM PRE-SCHOOL
I report to the trustees on my examination of the financial statements of Manor Farm Pre-School (the charity) for the year ended 31 August 2023.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.
I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
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2 the financial statements do not accord with those records; or
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3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Stephen Winterborne FCCA 18 Firs View Road, Hazlemere, HP15 7TD Dated: 26.07.24
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MANOR FARM PRE-SCHOOL
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 AUGUST 2023
| Unrestricted | Unrestricted | ||
|---|---|---|---|
| funds | funds | ||
| designated | designated | ||
| 2023 | 2022 | ||
| Notes | £ | £ | |
| Income from: | |||
| Donations | 1,870 | 4,327 | |
| Investments | 2 | 184 | 22 |
| Other income | 3 | 165,019 | 153,824 |
| Total incoming resources | 167,073 | 158,173 | |
| Expenditure on: | |||
| Raising funds | 500 | 2,872 | |
| Charitable activities | 4 | 177,439 | 175,631 |
| Total resources expended | 177,939 | 178,503 | |
| Net movement in funds | (10,866) | (20,330) | |
| Fund balances at 1 September 2022 | 86,472 | 106,802 | |
| Fund balances at 31 August 2023 | 75,606 | 86,472 |
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
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MANOR FARM PRE-SCHOOL
BALANCE SHEET
FOR THE YEAR ENDED 31 AUGUST 2023
| 2023 £ £ Current assets Cash at bank and in hand 75,606 75,606 Net current assets 75,606 Total assets less current liabilities 75,606 Income funds Unrestricted funds 75,606 75,606 The financial statements were approved by the Trustees on and were signed on its behalf by: Mrs Victoria Boyd – Chair of Trustees |
2022 £ £ 86,472 86,472 86,472 76,472 86,472 86,472 |
2022 £ £ 86,472 86,472 86,472 76,472 86,472 86,472 |
|---|---|---|
| 76,472 | ||
| 86,472 | ||
| 86,472 | ||
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MANOR FARM PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2023
1 Accounting policies
1.1 Accounting convention
The financial statements have been prepared in accordance with the charity's governing document, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
Income and expenditure has been recognised on a receipts and payments basis.
1.2 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
1.3 Incoming resources
All income is included on a receipt’s basis at the point at which they are paid into the cash and bank accounts
1.4 Resources expended
Expenditure is accounted for on a payments basis and has been classified under headings that aggregate all cos related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of the resources.
1.5 Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. In making this assessment, the trustees have considered the impacts, and expected future impacts, of the Covid-19 pandemic on both the charity and the environment in which it operates. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
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MANOR FARM PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2023
2 Investments
| Unrestricted | Unrestricted | ||
|---|---|---|---|
| funds | funds | ||
| 2023 | 2022 | ||
| £ | £ | ||
| Interest receivable | 184 | 22 | |
| 184 | 22 | ||
| 3 | Other income |
| Unrestricted | Unrestricted | ||
|---|---|---|---|
| funds | funds | ||
| 2023 | 2022 | ||
| £ | £ | ||
| Fees | 12,115 | 23,060 | |
| Education grant | 132,588 | 113,857 | |
| Milk fund | 1,238 | 802 | |
| Fundraising | 5,191 | 5,339 | |
| Early Bird | 12,445 | 10,745 | |
| Training and Seminars | 1,155 | - | |
| Other | 287 | 21 | |
| 165,019 | 153,824 | ||
| 4 | Charitable expenses | ||
| Unrestricted | Unrestricted | ||
| funds | funds | ||
| 2023 | 2022 | ||
| £ | £ | ||
| Milk | 1,259 | 924 | |
| Insurance | 1,191 | 1,160 | |
| Wages | 150,298 | 136,852 | |
| Training / Seminars / Grants | 874 | 481 | |
| Consumables | 2,148 | 3,012 | |
| Equipment | 1,994 | 3,613 | |
| Administration | 3,369 | 3,303 | |
| Premises | 14,205 | 24,536 | |
| Banking Charges | 123 | 125 | |
| Other | 1,978 | 2,661 | |
| 177,439 | 176,667 |
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MANOR FARM PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2023
5 Trustees
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
6 Employees
Number of employees
The average monthly number of employees during the year was:
| Number of employees The average monthly number of employees during |
the year was: | |
|---|---|---|
| 2023 | 2022 | |
| Number | Number | |
| 8 | 9 | |
| Employment costs | 2023 | 2022 |
| £ | £ | |
| Wages and salaries | 150,298 | 136,852 |
There were no employees whose annual remuneration was £60,000 or more.
7 Related party transactions
There were no disclosable related party transactions during the year (2022 - none).
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