2025-03-31-accounts - 1st Stoke Climsland Scout Group

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Trustees' Annual Report

For the period

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From (start date) 0 1 0 4 2 4 to end date 3 1 0 4 2 5
Section A Reference and administration details
Charity name 1st Stoke Climsland Scout Group
Other names the charity is known by N/A
Registered charity number (if any)
HQ registration number 1 0 2 6 7 1 5
Charity’s principal address Rose Cottage
Luckett
Callington
Postcode P L 1 7 8 N J
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Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10 11 12 13	Tristan Cocks Ailsa Weaver 4th June 2025 Annette Williams Trustee Name Office (if any) Dates acted if not for whole year Lesley Dingle

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor Name Address

Section B	Structure, governance and management
Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by)	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the by-laws of the Association and The Policy, Organisation and Rules of The Scout Association The Group is a trust established under its rules which are common to all Scouts.

Section B

Structure, governance and management

Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)
How the charity is constituted
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)

The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the by-laws of the Association and The Policy,
Organisation and Rules of The Scout Association
The Group is a trust established under its rules which are
common to all Scouts.

Additional governance issues (optional information but encouraged as best practice)

a) the induction and training of trustees; b)
trustee' consideration of major risks and the
systems and procedures to manage them
You may choose to include additional
information, where relevant, about:
Policies and procedures adopted for:

The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
Members of the Trustee Board must complete the "Growing
Roots Learning" within the first 6 months of becoming a Member
of the group which includes, Safety, Safeguarding, Data
protection and Being a Trustee in scouts
This Group Trustee Board exists to make sure the charity is well-
managed, risks are assessed and mitigated, buildings and
equipment are in good working order, and everyone follows legal
requirements and the organisation's policies and rules. Their
support helps other volunteers run high-quality and safe
programmes that give young people skills for life.

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the Village Hall, Primary School, Old School, church, and other Scout Groups. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Association's national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group would be required. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section, alongside a root cause analysis to understand why there is a dramatic loss in membership. In the worst case scenario the complete closure of the Group. Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss. These include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group Trustee Board has identified the major risks to which
they believe the Group is exposed, these have been reviewed
and systems have been established to mitigate against them.
The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment from
neighbouring organisations such as the Village Hall, Primary
School, Old School, church, and other Scout Groups. The Group
has sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout Association's
national accident insurance policy. Risk Assessments are
undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant
upon income from subscriptions and fundraising. The group does
hold a reserve to ensure the continuity of activities should there
be a major reduction in income. The Board could raise the value
of subscriptions to increase the income to the group on an
ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group would be required.
Reduction or loss of members. The Group provides activities for
all young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure of
a section, alongside a root cause analysis to understand why
there is a dramatic loss in membership. In the worst case
scenario the complete closure of the Group.
Risk and Internal Control
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss. These include 2 signatories for all
payments and comprehensive insurance policies to ensure that
insurable risks are covered

Section C	Objectives and activities
Additional details of the objectives and activities (optional information but encouraged as best practice) • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement Summary of the main activities in relation to these objects The Scout Group does not have a written policy on grant making to outside bodies, but we support our members to take part in all activies with a hardship fund which is reviewed on a case by case basis. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Youmay chooseto include further statements, where relevant, about: Summary of the objects of the charity set out in its governing document The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity- We act with integrity; we are honest, trustworthy and loyal. Respect- We have self-respect and respect for others. Care- We support others and take care of the world in which we live. Belief- We explore our faiths, beliefs and attitudes. Co-operation- We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. At 1st Stoke Climsland Scouts, each section works towards achieving the highest award within their section, this is achieved by a well structured programme covering a wide range of skills which meets all the requirements of the badges and is supported by providing access to nights away for all young people.

Section C

Objectives and activities

Additional details of the objectives and activities (optional information but encouraged as best practice)
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
Summary of the main activities in relation to
these objects
The Scout Group does not have a written policy on grant making
to outside bodies, but we support our members to take part in all
activies with a hardship fund which is reviewed on a case by case
basis.
The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement
of citizenship or community development headings.
Youmay chooseto include further
statements, where relevant, about:
Summary of the objects of the charity set out
in its governing document
The Purpose of Scouting
Scouting exists to actively engage and support young people in
their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity- We act with integrity; we are honest, trustworthy and
loyal.
Respect- We have self-respect and respect for others.
Care- We support others and take care of the world in which we
live.
Belief- We explore our faiths, beliefs and attitudes.
Co-operation- We make a positive difference; we co-operate
with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
At 1st Stoke Climsland Scouts, each section works towards
achieving the highest award within their section, this is achieved
by a well structured programme covering a wide range of skills
which meets all the requirements of the badges and is supported
by providing access to nights away for all young people.

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Section D Achievements and performance
Summary of the main achievements of During the past financial year we have had two members
complete their Gold Duke of Edinburgh award, one of whom has
the charity during the year
also completed their King Scout Award - the highest achievement
in Scouts.
The group has also sucessfully completed a feasibility study into
an extension of the Scout Hut. Following on from this planning
permision has been granted by cornwall Council for the
extension.
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Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £7500. The Group held reserves of approximately £25000 against this at year end. This is above the level required for operating expenses. However this can be explained grants donated during the pandemic and the Plans that are in process to build an extension. Nil

Section E

Financial Review

Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves

Reserves Policy
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Trustee Board
considers that the group should hold a sum equivalent to 12
months running costs, circa £7500.
The Group held reserves of approximately £25000 against this at
year end. This is above the level required for operating
expenses. However this can be explained grants donated during
the pandemic and the Plans that are in process to build an
extension.
Nil

Further financial review details (optional information)

Youmay chooseto include additional
information, where relevant, about:
• how expenditure has supported the key
objectives of the charity;
• investment policy and objectives;
• the charity’s principal sources of funds

The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in longer-
term investments such as stocks and shares. The Group has
therefore adopted a low risk strategy to the investment of its
funds. All funds are held in cash using only mainstream banks or
building societies.
The Group Trustee Board regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be withdrawn,
before doing so the Group Trustee Board considers the cash flow
requirements.
Investment Policy

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Section F Other Optional Information
Plans for future periods (details of any
significant activities planned to achieve
them)
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Section G

Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Date Position (eg Secretary, Chair)	T. Cocks Tristan Cocks Group Lead Volunteer 2 7 0 5 2 5

1st Stoke Climlsand Scout Group - Financial Report 1st April 2024 - 31st March 2025

Income

Donations and Grants Uniforms Camp Summer Camp Activities Scouts Summer Camps Fundraising Clothes Recycling Supporters Club Extension Project Interest Subscriptions	Opening Balance 01.04.2024 Current Account Investment Account Scout Summer Camp Account 15,510.00 £ 353.00 £ 335.00 £ 1,304.00 £ 3,883.00 £ 2,532.00 £ 1,890.00 £ 11,251.00 £ 2,176.00 £ 160.00 £ 217.00 £ 49,098.00 £ 9,487.00 £	89,582.00 £ 40,484.00 £ 6,610.00 £ 30,007.00 £ 3,867.00 £

Expenditure

Capitation Insurance Uniform & Badges Equipment Internet / Water / Electric Repairs & Renewals Fire Extinguishers Training Hut in the Woods Troop Camp Supporters Club Activties Fundraising Summer Camp Scouts Summer Camp Rent on the Field Hut Extention	Closing Balance 31.03.2025 Current Account 321.00 £ 300.00 £ 15,510.00 £ 55,332.00 £ Investment Account Scout Summer Camp Account 3,686.00 £ 2,817.00 £ 1,710.00 £ 4,673.00 £ 2,498.00 £ 3,257.00 £ 90.00 £ 82.00 £ 2,426.00 £ 10,438.00 £ 96.00 £ 703.00 £ 4,414.00 £ 200.00 £ 2,111.00 £	2,210.00 £ 89,582.00 £ 27,360.00 £ 4,680.00 £ 34,250.00 £

These Accounts were independently examined by Mrs L H Coates Dated - 14th June 2025