## **st March 2021** ## **– – Annual Report Milton Keynes Division Year ending 31** We currently have 35 units and over 440 active girl members. There are several hundred girls waiting for spaces in units, with the majority this number being made up of prospective Rainbows. Sadly 2 units have closed during the year, and we expect more to be closing in the year to come mainly due to Covid. There have been no changes of Commissioner this year. The year began at the start of the first Coronavirus lockdown. Most units ceased activities immediately, with a few testing the virtual waters using Zoom. As the spring & summer went on, more units decided to meet on Zoom, and some kept in touch using Facebook posts, videos, suggestions via email and activity packs. Some units even took part in virtual sleepovers. August saw permission to have socially distanced face to face meetings in small groups. Take up on this was initially hesitant, but a few units were regularly meeting outdoors in September. Towards the end of September we got the news that indoor meetings were to be allowed with small groups and very strict controls. This news was released at the same time the national press was highlighting a rise in Coronavirus cases nationally, and the death rate was starting to rise again. There was not much take up on Face to Face, and those units that did opt for this, managed, at most, one face to face indoor meeting before the country was forced back into Lockdown. Heron’s Lodge Guide Centre has been closed for the most part this year, although did reopen over the summer for local toddler groups and a few Girlguiding F2F meetings. A grant was received from the local council as part of the government’s initiative to make up for loss of earnings. A grant was also received from Milton Keynes Community Foundation to replace all the carpet downstairs for hard flooring, to make the building easier to clean. All residential events have been cancelled or moved into 2021 when they will hopefully resume towards the end of the year. Milton Keynes Guide shop reopened in mid June when the government allowed non-essential shops to reopen. They were closed for August as usual, and reopened for September and October with reduced opening hours, which have now become permanent. The shop was closed during November due to the second national lockdown. Sales have been poor, which was to be expected. Karyn Evans Division Commissioner Girlguiding Milton Keynes MILTON KEYNES DMSION GUIDE ASSOCIATION Regi5tEied Chartty number 1026890 Recei 53ndP ments Account for ear ended 3tst March 2021 RECEIPTS 2021 2020 Heron's Lodge Bookings & events Fundraising Depot Profit share Bank interesvrefunds Covid Grants Census Levy Miscellaneous 19.709 2,551 IW3 28,117 7,020 5,234 157 41B57 1363 Guide Shop Sales Other income 61 155 54,072 41 Girlguiding Depot Profit share Subscriptions Camps, outings & events TOTAL RECEiwrs 349 964 1,158 4.368 101,132 L062 81,187 PAYMEP¥ts Heron's Lodge Building Running costs & maintenance Administration costs Equipment Camps, outings & events Insurance & Licences Independent examination Covid refurbishment & related expenditure 20 2020 15370 167 1.490 28,068 L095 180 1.119 3,160 158 910 3.167 150 17W2 Guide Shop Purchases General expenses Independent examination Funds transferred to Districts General Fund Heron's Lodge 9,911 $54 46,818 429 158 461 461 696 696 3.776 Girlguiding Independent examinatio Camps. OLFtings. Events Other expenses TOTAL PAYMENTS 150 IS9 4,283 2,428 94,133 IA96 53321 EXCESS OF RECEIPTS OVER PAYMENrs 27266. 7,OtKI MILTON KEYNES DIVISION GUIDE ASSOCIATION Rcgistered Chaiity number 1026890 2020 Opening Bank Balances 1st April 2020 Heron's Lodge Guide Shop Girlguiding 14,259 12,851 3.813 30,923 27266 £58.189 8,420 11,311 4,192 23.923 7.000 £30.923 Excess of recelpts over payments Closing Bank Balanos 31st March 2021 Heron's Lodge Guide Shop Girlguiding 43.084 11,427 3.678 £58,189 14.259 12.851 3,813 £30,923 MILTON KEYNES DIVISION GUIDE ASSOCIATION Registered Charity nurnber 1026890 Assets and Ilabllities as at 31st March 2021 2021 2020 Assets Heron's Lodge Freehold Property Fixtures and Fittings- estimated value Cash and Bank balances Debtors and prepayments Guide Depot Stock Cash and Bank balances Debtors Girlguiding Bank balance5 15,(M 1S.IX 14,259 2.446 25345 11.427 139 28,524 12,851 96 3.678 698,672 3,813 676,989 Dedurt: Liabiltties Heron's Lodge Bookings received in advance 1,542 Guide Shop Creditors 2,560 309 4.102 Total Net AsSÈts 698,364 672.887 Signed bv= Date: 2£>a INDEPENDEKf EXAMINER'S RF.PORT TO THE TRUSTEES OF THE MILTON KEYLYF.S DIVISIOIY GLJIDF. ASSOCIATIOry I report on the accounts of the Charity for the year ended 31st March 2021. Respective responsibilities of trustees and erdminer. As the ¢haTity's trustees you are reswnsible for th¢ preparntion of the annual accounts. You consider that an audit is not required for this year under section 144 of the C]]arities Act 2011 (the Cl)arities Acl) and that an indqKlldent examination is needed. It is my responsibility to: exarnine th¢ accounts under sectlon 145 of the Charities Act, to follow the procedures Eaid down in the general Directions triven by the Charity Conuni5sion (under section 14i(5)(b) of the Clwities Act), and to state whether particular matters have come to my attention. Basis of examiner's reporL My examination was ￿ried out in accordarlce with general Dircctions given by the Charity Commission. An exatnination in¢lude5 a re￿eW of th¢ accountlDg ttcords kept by the Charity 2nd a CO￿ParIs0n of the accounts presented with those records. It also ill¢ludes consideration of any unusual il¢n]s or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The Procedures underÉaken do not provid¢ all the evidence that Vrfould ￿ required in an audiL and consequently I do not expre&s an audit opinion on the Triew given by the accounts and the report is limited to those matters set out in the statement below. Independent Examiner's statement Based on my ¢xarninatio￿ no matter h&$ cotne to my attention: (l) which gives me reasonable cause to believe that in any material Tespect th¢ rquirements: to keep accountino r¢wrds in accordance ￿ryth section 130 of the ch￿ltieS Act. to prepare accounts which accord with the accounting records and comply with the accounting ￿ll1reMents of the Charities Act have not been met. or (2) to whiclL in my Opinio￿ attention should be drawn in order to enable a prO￿r und¢rstalldin the accounts to ￿ reach¢d. vorT hartered A￿0 Mern￿r of th¢ AsscKiatioD of Church Accounta]ts & TTELSUte 9th August 2021 Ivy House, Lodge Ro*1 Cranfield. Beds, MK43 OBQ