## **St Luke’s Hall Club**
**49-55 Winchester Street**
**Overton**
**Hampshire RG25 3HT**
**Registered Charity No: 1026873**
## **Annual Report 1[st] January 2020 – 31[st] December 2020**
## **Introduction**
St Luke’s Hall is a registered charity. The purpose of the Annual Report and Accounts is to report on the activities of St Luke’s Hall and present the accounts for the year ending December 2020 - in accordance with the requirements of the _Statement of Recommended Practice (SORP) - Accounting for Charities_ .
## **History**
During World War II **t** he bank of England evacuated much of its workforce from London to its Mill near Overton station. In 1940 the Bank bought land between nos. 47 and 57 Winchester Street and built a social club hall, with a wooden dance floor, toilets, kitchen and bar. When the workforce left at the end of the war, the Bank of England donated the freehold to Overton Parish Council and the hall was presented “to the parishioners of Overton in gratitude for their kindness and hospitality.”
In 1992 the Hall became a Registered Charity.
_(A copy of the Governing Document/Constitution with amendments is available on request.)_
## **Organisation**
St Luke’s Hall is managed by a committee of Trustees. Under the Constitution, the Management Committee can consist of a maximum of nine Trustee Members:
One _**Representative Member**_ can be appointed by **e** ach of the organisations which use the hall’s facilities. Two representatives are appointed by Overton Parish Council.
Two _**Elected Members**_ can be elected at the Annual General Meeting
Two further _**Co-opted Members**_ may be appointed by the Management Committee.
During 2020, five Trustees managed the hall.
The correspondence address of the charity is: St Luke’s Hall Management Committee, St Luke’s Hall, 49 - 55 Winchester Street, Overton, Hampshire, RG25 3HT.
Overton Parish Council is the “custodian trustee” of the charity and the _registered_ address of the charity is therefore: St Luke’s Hall Management Committee c/o The Parish Office, Overton Community Centre, High Street, Overton, Hampshire,RG25 3HB
The charity’s bank is HSBC Bank plc, 8 London Street, Basingstoke, Hampshire RG21
7NU.
The Independent Examiner is Lightatouch, 7 Hodder Close, Chandlers Ford, Hants, SO53 4QD.
## **Objectives**
The object of the Charity, as set out in the Deed and Constitution, is
**“** _**the provision and maintenance of a village hall for the use of the inhabitants of the Parish of Overton**_ **…** _**without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants.**_ **”**
## **Activities and Finances 2020**
The year 2020 was overshadowed by Covid (as it was for everybody). The year started with normal usage until the end of March when all activities ceased, and no hiring fees were collected during that time. The charity was lucky enough to receive a £10,000.00 grant from Basingstoke & Deane Borough Council which assisted with the running costs including the cleaner who continued to regularly check that the Centre was secure and clean (this met with our insurance requirements).
From 1[st] June 2020, our major user, the Overton Children’s House was able to return and use the hall and this continued throughout the remainder of the year. Use by other hirers was intermittent dependant on lockdown arrangements and consequently hiring fees for 2020 were £9,675.32 in comparison to 2019 (£16,561.65). As the school remained open for most of the year, expenses were not greatly reduced - £11,039.05 when compared to £12,391.64 in 2019.
During 2020, the Seven Acres development (built by Bargate Homes) was completed and S106 monies of £102,000.00 became available to the St Luke’s Hall Club. It was agreed to spend part of the funds to build a large conservatory to the rear of the hall and three quotes were sought in July 2020 with the contract being awarded to Test Valley Windows. We applied for planning permission in December 2020 (received in February 2021).
Basingstoke & Deane released part of the S106 funds - £51,719.49, which was the net sum required to build the new conservatory – however only £7,500.00 was spent on the deposit during 2020 together with planning fees of £954.83. The accounts show the remainder of this money - £43,264.66 held as a restricted fund so that the conservatory can be completed in 2021.
Laura Harley – Treasurer St Luke’s Hall Club
25.09.21
**----- Start of picture text -----**
Receipts & Payments account for St Luke's Hall Club, Overton, RG25 3HT
(Charity No: 1026873)
Year 01.01.2020 - 31.12.2020
2019 2020
Opening Bank 1st January
Current a/c £26,502. £30,114.
81 77
Treasury a/c £60.71 £60.87
£26,563. £30,175.6
52 4
Add opening debtors @ 1st January £1,651.7 £1,337.1
2020 2 2
Debtors w/o 31st December 2019 -£128.00
£1,523.7 £1,337.12
2
Income
Net fees invoiced £16,561. £9,675.3
65 2
VAT £3,312.3 £1,915.0
3 7
£19,873. £11,590.3
98 9
Less closing debtors at 31st - -£775.00
December 2020 £1,337.1
2
Less prepayment at 1st January -£66.00 -£72.00
2019
£46,558. £42,256.1
10 5
Misc Receipts
Not invoiced £48.00 £156.00
Overpaid £12.20 £27.00
Underpaid inv 204 -£0.50
BDBC Grant re Covid £10,000.
00
S106 £51,719.
49
VAT received £297.58 £55.78
Interest £0.16 £1.58
Prepaid £72.00 £16.00
£429.94 £61,975.3
5
£46,988. £104,231.
04 50
Less Purchases
Overheads £12,391. £11,039.
64 05
Capital £5,565.2 £9,963.9
4 8
VAT on purchases £2,028.3 £2,352.4
1 3
**----- End of picture text -----**
**----- Start of picture text -----**
VAT paid to HMRC £1,806.2 £1,351.9
1 5
£21,791. £24,707.4
40 1
c/f £25,196. £79,524.0
64 9
Closing Bank 31st December
Current a/c £30,114. £3,742.15
77
Treasury a/c £60.87 £75,781.9
4
£30,175. £79,524.0
64 9
Restricted fund re S106 £51,719.4
9
-
Less deposit for conservatory
£7,500.00
Less planning fee -£254.83
Less planning consultant -£700.00
Balance @ 31.12.20 £43,264.6
6
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## **Independent Examination of the Accounts and Financial Statements**
## **31 December 2020**
## **Charity Number 1026873**
## **St Lukes Hall Club, Winchester Street, Overton**
## **Reference and Administration Information:**
## **Registered Charity Name** :
St Lukes Hall Club
Charity registration number: 1026873
## **Registered Office:**
Winchester Street
Basingstoke
Hampshire
RG25 3HT
## **Examination Statement**
## **Independent Examiner's Report to the members of the St Lukes Hall Club, Overton**
I report on the accounts for the year ended 31 December 2020 **.**
## **Respective responsibilities of the St Lukes Hall Club and Independent Examiner**
The St Lukes Hall Club considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the General Directions given by the Charity Commissioners section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of Independent Examiner's Statement**
My examination was carried out in accordance with the General Directions given by the Charity Commission.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the management committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently I do not express an audit opinion on the accounts.
## **Independent Examiner's Statement**
In connection with my examination, no matters have come to my attention
1. which give me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with s.130 of the 2011 Act; or
- to prepare accounts which accord with these accounting records
- have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Tim Light FMAAT
Licence Number 8057
Lightatouch
- 7 Hodder Close
Chandlers Ford
Hants
SO53 4QD
14 September 2021