Madley Pre-School Annual Report 2024-2025
Purpose
This report is to provide local and national stakeholders, including the Charities Commission and Ofsted, with an overview of the activities undertaken at Madley Pre-School in the period of September 2024 to August 2025.
Audience
This report will be circulated to all committee members and discussed at the next committee meeting. It will be submitted to the Charities Commission alongside the audited accounts and will be made available to Ofsted on request or as part of the documentation supporting an inspection.
Setng Overview
Madley Pre-School is a small, rural setting set in the grounds of Madley Primary School in Herefordshire but is constituted as a separate charitable entity in terms of governance and management. It operates during term time only and is open 09:00 to 15:30 Monday – Friday. It also offers a Breakfast Club in conjunction with Madley Primary School, which operates out of Madley Primary School but is run by Pre-School staff. This opens Monday – Friday 07:45 – 09:00. It also now operates an ‘Early Bird’ session, opening at 8:30am each morning to accommodate parents who may need to drop their children off slightly earlier.
Madley Pre-School can take a maximum of 24 children each day and is staffed by a number of early years practitioners led by the setting Manager, who is supported by two Deputy Managers who share the role. A Management Committee made up of elected volunteers oversees the management of the setting.
The Management Commitee - is structured as follows:
-
Sally Johnson: Chairperson/ Safeguarding officer if Manager/Deputy is unavailable
-
Michaela Byrne: Finance Administrator
-
Fiona Batstone: Pre-School Manager
-
Jane Mansfield: Committee member
-
Becca Thomas: Committee member
This full committee has met on a frequent basis, usually once a term. However, a smaller management team including the Chair, Setting Manager and Finance Administrator have met on a more frequent basis; typically, once every half term with additional meetings as required.
Madley Pre-School Aims
Madley Pre-School aims to develop independent and motivated learners who embrace a values-based culture. They provide opportunities for learning through play in a calm and multi-sensory environment both inside and out. Madley Pre-School is fully inclusive and welcomes all children to the setting, regardless of their background or needs.
Ethos
Madley Pre-School shares the same Values-based approach as the Primary School and works in close partnership with the school to ensure the best educational outcomes for all children and, a smooth transition for those children who go on to attend Madley Primary School. Madley Pre-School is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. The setting continues to hold a prestigious ‘Values based setting’ award, certified by Dr. Neil Hawkes.
– Report on September 2024 August 2025
At the start of the Autumn term there were 25 children on role. 15 of these were of ‘school leaver’ age. By the summer term there were 27 children on role. Numbers overall were slightly lower than previous years due to the larger cohort leaving for school in July 2024.
Building and setng environment developments
With successful grant funding from Madley Charities the decision was made to begin phase one work on our outdoor area and await match funding of a further successful grant before completing phase two. Work took place over the Christmas holidays to completely renovate the old school bike shelter to create a large sandpit and fenced off, grassed guinea pig run. This enhanced the outside area considerably and increased the opportunities for outdoor learning. The children were able to climb in and handle the guinea pigs throughout the day, enabling them to have first hand experience of looking after animals as well as being therapy when they needed a calming space. The sand pit was a fantastic learning resource, with endless opportunities for learning, communication and physical development. A smaller sand pit was also constructed in the ‘snug’ garden, enhancing that garden too. Alongside the new larger sand pit the children worked with staff to develop their growing space to incorporate some insect and bee friendly plants as well as fruit and vegetables. A local nursery donated many plants which the children planted and cared for throughout the summer term.
Teaching and Learning
Madley Pre-School follows the EYFS curriculum with a strong emphasis on Values education, in line with Madley Primary School. Staff promote independence and resilience with the children and encourage them to ‘have a go’ at new or different opportunities. Children are assigned a key practitioner to support them and their family throughout their time at Pre-School. Key practitioners begin by talking to parents at Transition Days to ensure they have a good understanding of children’s needs, interests, likes and dislikes. They then make careful observations and assessments of the children in order to plan a curriculum of exciting learning opportunities and activities that are appropriate to their age and stage of development. Staff plan children’s ‘Next Steps’ by having daily reflections about the children’s play and learning. These are then shared with parents. A loose theme is usually planned for each half term, with stories being at the heart of any theme, supported by creative, open-ended experiences and activities that give children a ‘first hand’ experience, where possible. Educational visits take place to enhance the children’s learning and understanding. Visits are made both locally and, where possible, further afield. The school minibuses are used whenever possible, and 2 members of staff are licensed to drive them. This academic year walks to and from the park and around the village were frequent. Educational visits took place to the local church for Christmas and Easter craft activities, The Courtyard Theatre in Hereford, and Madley Plants to find out about growing vegetables and how to look after plants. Regular walks around the Primary School grounds also take place weekly, these increased throughout the summer term when staff knew which Primary school the children will be attending. These walks and further ‘organised’ transition visits support a seamless transition into Madley Primary School. Staff also make contact with other local primary schools and arrange for teachers to visit the children in setting, giving them the opportunity to see the children playing in a familiar environment and also an opportunity to talk with their child’s key practitioner about their individual development.
Parents are included in the sharing of learning and ideas, through regular Facebook posts, the Pre-School page on the school website and regular newsletters. The decision to end the contract with an online media site called Tapestry was made as it was felt the setting was not getting value for money and parents were no longer engaging with it. Parents are invited to Transition sessions before their child starts at Pre-School and staff work with parents throughout their learning journey to ensure that an overview of their home life is
shared and considered when making the children’s next steps. Staff undertake a ‘Two-year progress review’ with all children who are two years old when they join the setting. As the children progress through their Pre-School journey and prepare for primary school a written report is given to parents and a copy transferred to their chosen primary school.
Community Links
The Pre-School continued to open on two Saturdays a term for its Stay and Play session;” Petit Pois”. These are open to existing and new/ past families as well as any members of the community that wish to attend. They have proved to be a lovely way for parents to meet up and talk to staff in an informal way, meet other parents, have a cup of tea whilst their children play and to see what the Pre-School has to offer. Staff kindly volunteer their time on these occasions.
Staf Development
It is essential to create a learning environment for practitioners in the setting as well as the children. The PreSchool is used by local high schools, colleges and Worcester University as a placement for students to develop their knowledge about Early Years Education. No students took part in placements at Pre-School this year. However, a Gap year student continued to volunteer throughout the year to gain experience before embarking on a Speech and Language Therapy degree. The local Health Visiting team and Nursery Nurse visited to establish a connection and share information about the setting’s families. The Designated Safeguarding Lead was also available throughout the year to liaise with Children’s Services when necessary.
The team of qualified practitioners are constantly developing their knowledge through local and national training courses and seminars, both face to face and online.
Further training throughout the year consisted of:
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Designated Safeguarding Lead in Early Years Settings
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Effective Safeguarding Practice
-
Safeguarding and Child Protection
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Prevent Duty
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Child on Child Abuse
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Level 3 Paediatric First Aid
-
Level 2 Food safety
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Health and Safety Responsibilities
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Health and Safety Awareness
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Fire Safety Awareness and Warden Duties
-
Legionella and Legionnaires’ Disease Awareness
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Providing a Healthy Food environment in Early Years setting
-
Understanding Autism
-
Let’s Talk Childhood Immunisations
The Manager and Deputy Manager both successfully completed their NPQ in Early Years Leadership and Management.
Madley Pre-School
Accounts
for the year ended 31 August 2025
Madley Pre-School
Information
Accountants
Business address
Bankers
Apple Accountants 7 Harrow Road Hereford HR4 0EH Madley Herefordshire HR2 9PH Royal Bank of Scotland
Madley Pre-School
| Contents | ||
|---|---|---|
| Page | ||
| Accountants' report | 1 | |
| Trading, profit and loss account | 2 | |
| Balance sheet | 3 | |
| Notes to the accounts | 4 - 5 |
Madley Pre-School
Report to the Proprietor
on the Unaudited Accounts of Madley Pre-School
In accordance with the engagement letter dated we have prepared for your approval the accounts of Madley Pre-School for the year ended 31 August 2025 as set out on pages 2 to 5 from the entity's accounting records and from information and explanations you have given us.
As a practising member firm of the The Chartered Institute of Management Accountants, we are subject to its ethical and other professional requirements which are detailed at www.cimaglobal.com.
Our work has been undertaken solely to prepare for your approval the accounts of Madley Pre-School and state those matters that we have agreed to state to you in this report in accordance with the requirements of the The Chartered Institute of Management Accountants, as detailed at .
We have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the accounts.
Apple Accountants
7 Harrow Road Hereford HR4 0EH
17 March 2026
Page 1
Madley Pre-School
Trading and profit and loss account for the year ended 31 August 2025
| Income Sales Fees receivable Other sales income Bank deposit interest Expenses Wages and salaries Employer's NI contributions Staff pension costs Staff training Rent, Rates, Light and Heat Insurance Equipment Purchases Food Repairs and Maintenance Printing, postage and stationery Computer costs Legal and professional fees Accountancy Bank charges Sundry expenses Subscriptions Depreciation on FF & Equipment Depreciation on IT Equipment Net profit |
2025 £ £ 135,051 114 5,581 491 141,237 101,564 1,960 1,632 40 4,000 1,228 1,732 1,521 801 5,712 263 28 4,943 2,718 295 25 441 148 396 ) (129,447 11,790 |
2024 £ £ 147,017 143 3,949 - 151,109 90,395 4,120 1,551 247 - 1,163 1,207 1,403 1,488 938 318 2,241 4,670 2,285 58 114 686 168 590 ) (113,642 37,467 |
|---|---|---|
Page 2
Madley Pre-School
Balance sheet as at 31 August 2025
| Notes Fixed assets Tangible assets 2 Current assets Debtors 3 Cash at bank and in hand Current liabilities (note 4) Other creditors Net current assets Total assets less current liabilities Capital account Brought forward at 1 September 2024 Profit for the year |
2025 £ 71 80,555 80,626 1,828 |
£ 1,968 78,798 80,766 68,976 11,790 80,766 |
2024 £ 4,479 64,386 68,865 2,401 |
£ 2,512 66,464 |
|---|---|---|---|---|
| 68,976 | ||||
| 31,509 37,467 |
||||
| 68,976 |
I approve these accounts and confirm that I have made available all relevant records and information for their preparation.
Mrs S Johnson
Date: 17th March 2026
Page 3
Madley Pre-School Notes to the accounts
for the year ended 31 August 2025
1. Accounting policies
1.1. Accounting convention
The accounts are prepared under the historical cost convention modified when necessary to include the revaluation of certain fixed assets.
1.2. Sales
Sales represents the total invoice value, excluding value added tax, of sales made during the year.
1.3. Tangible fixed assets and depreciation
Depreciation is provided at rates calculated to write off the cost or valuation less residual value of each asset over its expected useful life, as follows:
Fixtures, fittings - and equipment 10% Reducing Balance - IT Equipment 33% reducing Balance
1.4. Leasing
Rentals payable under operating leases are charged against income on a straight line basis over the lease term.
2. Tangible assets
| Tangible assets | ||||||
|---|---|---|---|---|---|---|
| IT | ||||||
| **Equipment ** | Equipment | Total | ||||
| £ | £ | £ | ||||
| Cost | ||||||
| At 1 September 2024 | 2,419 | 3,981 | 6,400 | |||
| At 31 August 2025 | 2,419 | 3,981 | 6,400 | |||
| Depreciation | ||||||
| At 1 September 2024 | 1,106 | 2,782 | 3,888 | |||
| Charge for the year | 148 | 396 | 544 | |||
| At 31 August 2025 | 1,254 | 3,178 | 4,432 | |||
| Net book values | ||||||
| At 31 August 2025 | 1,165 | 803 | 1,968 | |||
| At 31 August 2024 | 1,313 | 1,199 | 2,512 |
Page 4
Madley Pre-School Notes to the accounts
for the year ended 31 August 2025
| 3. Debtors Trade debtors 4. Current liabilities Taxes and social security costs Other creditors |
2025 £ 71 2025 £ 1,600 228 1,828 |
2024 £ 4,479 |
|---|---|---|
| 2024 £ 1,808 593 |
||
| 2,401 |
Page 5
Madley Pre-School
Accounts
for the year ended 31 August 2025
Madley Pre-School
Information
Accountants
Business address
Bankers
Apple Accountants 7 Harrow Road Hereford HR4 0EH Madley Herefordshire HR2 9PH Royal Bank of Scotland
Madley Pre-School
| Contents | ||
|---|---|---|
| Page | ||
| Accountants' report | 1 | |
| Trading, profit and loss account | 2 | |
| Balance sheet | 3 | |
| Notes to the accounts | 4 - 5 |
Madley Pre-School
Report to the Proprietor
on the Unaudited Accounts of Madley Pre-School
In accordance with the engagement letter dated we have prepared for your approval the accounts of Madley Pre-School for the year ended 31 August 2025 as set out on pages 2 to 5 from the entity's accounting records and from information and explanations you have given us.
As a practising member firm of the The Chartered Institute of Management Accountants, we are subject to its ethical and other professional requirements which are detailed at www.cimaglobal.com.
Our work has been undertaken solely to prepare for your approval the accounts of Madley Pre-School and state those matters that we have agreed to state to you in this report in accordance with the requirements of the The Chartered Institute of Management Accountants, as detailed at .
We have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the accounts.
Apple Accountants
7 Harrow Road Hereford HR4 0EH
17 March 2026
Page 1
Madley Pre-School
Trading and profit and loss account for the year ended 31 August 2025
| Income Sales Fees receivable Other sales income Bank deposit interest Expenses Wages and salaries Employer's NI contributions Staff pension costs Staff training Rent, Rates, Light and Heat Insurance Equipment Purchases Food Repairs and Maintenance Printing, postage and stationery Computer costs Legal and professional fees Accountancy Bank charges Sundry expenses Subscriptions Depreciation on FF & Equipment Depreciation on IT Equipment Net profit |
2025 £ £ 135,051 114 5,581 491 141,237 101,564 1,960 1,632 40 4,000 1,228 1,732 1,521 801 5,712 263 28 4,943 2,718 295 25 441 148 396 ) (129,447 11,790 |
2024 £ £ 147,017 143 3,949 - 151,109 90,395 4,120 1,551 247 - 1,163 1,207 1,403 1,488 938 318 2,241 4,670 2,285 58 114 686 168 590 ) (113,642 37,467 |
|---|---|---|
Page 2
Madley Pre-School
Balance sheet as at 31 August 2025
| Notes Fixed assets Tangible assets 2 Current assets Debtors 3 Cash at bank and in hand Current liabilities (note 4) Other creditors Net current assets Total assets less current liabilities Capital account Brought forward at 1 September 2024 Profit for the year |
2025 £ 71 80,555 80,626 1,828 |
£ 1,968 78,798 80,766 68,976 11,790 80,766 |
2024 £ 4,479 64,386 68,865 2,401 |
£ 2,512 66,464 |
|---|---|---|---|---|
| 68,976 | ||||
| 31,509 37,467 |
||||
| 68,976 |
I approve these accounts and confirm that I have made available all relevant records and information for their preparation.
Mrs S Johnson
Date: 17th March 2026
Page 3
Madley Pre-School Notes to the accounts
for the year ended 31 August 2025
1. Accounting policies
1.1. Accounting convention
The accounts are prepared under the historical cost convention modified when necessary to include the revaluation of certain fixed assets.
1.2. Sales
Sales represents the total invoice value, excluding value added tax, of sales made during the year.
1.3. Tangible fixed assets and depreciation
Depreciation is provided at rates calculated to write off the cost or valuation less residual value of each asset over its expected useful life, as follows:
Fixtures, fittings - and equipment 10% Reducing Balance - IT Equipment 33% reducing Balance
1.4. Leasing
Rentals payable under operating leases are charged against income on a straight line basis over the lease term.
2. Tangible assets
| Tangible assets | ||||||
|---|---|---|---|---|---|---|
| IT | ||||||
| **Equipment ** | Equipment | Total | ||||
| £ | £ | £ | ||||
| Cost | ||||||
| At 1 September 2024 | 2,419 | 3,981 | 6,400 | |||
| At 31 August 2025 | 2,419 | 3,981 | 6,400 | |||
| Depreciation | ||||||
| At 1 September 2024 | 1,106 | 2,782 | 3,888 | |||
| Charge for the year | 148 | 396 | 544 | |||
| At 31 August 2025 | 1,254 | 3,178 | 4,432 | |||
| Net book values | ||||||
| At 31 August 2025 | 1,165 | 803 | 1,968 | |||
| At 31 August 2024 | 1,313 | 1,199 | 2,512 |
Page 4
Madley Pre-School Notes to the accounts
for the year ended 31 August 2025
| 3. Debtors Trade debtors 4. Current liabilities Taxes and social security costs Other creditors |
2025 £ 71 2025 £ 1,600 228 1,828 |
2024 £ 4,479 |
|---|---|---|
| 2024 £ 1,808 593 |
||
| 2,401 |
Page 5